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Added 26 mins ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 56 mins ago
UO
Senior Advanced Research Computing Systems Administrator
University of Victoria
Victoria, BC
- Internship
Reporting to the Manager and Architect of Advanced Research Computing Infrastructure, the Senior Advanced Research Computing Systems Administrator works as part of a team to design, build,…
Added 1 hour ago
CH
Senior Payroll & Benefits Administrator
Confidential Hires
London, ON
- Full-time
Support year-end payroll activities, including T4s, pension reporting, and audits
Added 1 hour ago
A
Global Payroll and Benefits Administrator
Achievers
Toronto, ON
- Contract
Achievers is hiring a Global Payroll and Benefits Administrator on an 18-month contract to provide maternity leave coverage to run Canadian and US payroll and own benefits administration…
Added 1 hour ago
RH
Inside Sales Administrator
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Calgary, AB
- Full-time
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Added 1 hour ago
PL
Yard Administrator - Night Shift
Penske Logistics
Cambridge, ON
- Full-time
The Yard Administrator monitors, tracks and provides information about overall yard operations relating to the movement of trailers and freight (i.e. facility location, standard yard…
Added 1 hour ago
A
System Administrator
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Vancouver, BC
- $85,000 to $125,000 CAD / year
- Full-time
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Added 1 hour ago
SM
IT System Administrator
Swish Maintenance Limited
Peterborough, ON
- Full-time
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Added 2 hours ago
H
Facilities Administrator
Hays
Surrey, BC
- Full-time
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Added 2 hours ago
RS
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Red Deer, AB
- Full-time
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Added 2 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
Excellent opportunity for an experienced (5+ years) Accounts Payable Administrator to join a global organization, located in Bolton. This is an on-site position. You will report to the…
Added 3 hours ago
MD
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Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Coordinator
Added 3 hours ago
FO
IT Business Systems Administrator
Focus on the Family Canada
Langley (District), BC · Langley, BC
- Internship
The Business Systems Administrator supports the day-to-day health of our core business systems and serves as the link between ministry teams, business operations, technology platforms, and…
Added 3 hours ago
CO
Financial Services Administrator
County of Grande Prairie
Clairmont, AB
- Full-time
This role supports the Financial and Business Planning Services service area by completing financial tasks including reporting and analysis. This role provides high-level administrative…
Added 3 hours ago
IP
Claims Account Administrator - Hybrid - Toronto, Ontario, Canada
International Programs Group
Toronto, ON
- Full-time
We have an existing opportunity to add a full-time Claims Account Administrator to our team! This is a hybrid role and may report into our Toronto or New Westminster office.
Added 3 hours ago
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Head Coach, Rhythmic Gymnastics
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Vancouver, BC
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Added 4 hours ago
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Canada
- Full-time
The candidate will work closely with Epic application teams, reporting and analytics teams, database administrators, and infrastructure teams to ensure the availability, reliability, and…
Added 4 hours ago
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Toronto, ON
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Added 4 hours ago
HW
Portfolio Administrator
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Vancouver, BC
- Full-time
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Added 4 hours ago
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Service Delivery Manager (French)
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Montreal, QC
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Added 4 hours ago
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Added 4 hours ago
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Billing Administrator
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AB · Edmonton, AB
- Full-time
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Added 4 hours ago
TT
Contract Administrator (13884)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $80,353 to $100,445.8 CAD / year
- Full-time
Based at the project office and reporting to the Manager, Commercial Management, the Contract Administrator provides contract administration support for a portfolio of contracts associated…
Added 4 hours ago
S
Senior Project Coordinator
SGS
Burnaby, BC
- $25 to $27 CAD / hour
- Full-time
In this role, as Senior Project Administrator the position provides first level support to a variety of departmental professionals (Project, Group, and Business Managers) to produce project…

Fitzrovia

Leasing Administrator

Toronto, ON, Canada

$65,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Experience: 1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Posting language: English
Posted: Oct 29, 2026

Original job description

About the Role:

Fitzrovia is seeking to hire a Leasing Administrator to join our Leasing team. The role involves supporting the Leasing Managers, Team Leads, Leasing Associates and Property Management teams across an assigned portfolio of buildings with various administrative tasks, including lease renewals, statutory notices, move-in and move-out documentation, realtor and broker administration, and leasing reporting. This position offers a great opportunity for a driven and ambitious professional to advance their career in the real estate sector.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, work hard, and help shape a new function from the ground up.

As we are a highly collaborative team, the successful candidate will be required to work with our various teams on-site and at head office.

This posting is for a new position. The salary range for this position is $65,000 to $70,000, based on skills and experience. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.

Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia’s hiring team.

Key Responsibilities:

Lease Renewals & Statutory Notices

Manage the lease renewal cycle for assigned buildings, including preparing and issuing renewal packages, following up with residents, and filing executed documents within the mandated timeframes
Maintain renewal trackers and provide status reports to the leasing team and head office
Refer declines and negotiation requests to the Leasing Managers/Team Leads, and process approved concessions and revised offers
Liaise with the Property Manager regarding residents who are undecided or not renewing, and hand off confirmed move-outs to the turnover process
Prepare and serve statutory rent increase notices, including signatures, filing and distribution
Process lease terminations through the appropriate N forms and communicate month-to-month conversions to the Property Management teams

Move-In & Move-Out Documentation

Prepare and distribute welcome correspondence to incoming residents
Ensure all move-in requirements are received and recorded, including rent and deposits, current tenant insurance certificates in compliance with the lease agreement and utility set-up
Distribute the upcoming move-in schedule to Property Management, concierge and maintenance and communicate any last minute changes
Process notices to vacate, including filing notices, sending move-out instructions, collecting forwarding and refund details, and scheduling move-out inspections with the site team

Realtor, Broker & Referral Administration

Alongside the Leasing Managers/Team Leads, track and report Broker conversions to the broader group
Administer realtor commission and referral documentation and invoicing through to payment

Trackers, Reporting, Files & Compliance

Maintain leasing trackers and parking and locker records for assigned buildings to a consistent portfolio standard
Provide weekly leasing reports and ad hoc reporting as required
Ensure all leasing forms, templates, addenda and disclosures are current and in compliance with legislation and company policy
Coordinate system support requests on behalf of the leasing team

Cross-Portfolio & Team Collaboration

Apply jurisdiction-specific tenancy legislation accurately
Liaise with on-site Leasing Managers/Team Leads, Leasing Associates and Property Managers to ensure consistent processes across the assigned portfolio
Escalate renewal negotiations and resident matters to the appropriate party when needed (i.e., Property Management, Leasing)
Contribute to the continuous improvement of administrative processes across the portfolio
Execute on other general and administrative duties as required by the Leasing Manager/Team Leads and other members of the team to ensure efficient leasing operations

Qualifications and Experiences:

Bachelor’s degree, Diploma or Certificate in Real Estate, Hospitality, Business, Administration or related discipline considered an asset
1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Working knowledge of Ontario Landlord and Tenant Board (LTB) leasing forms
Excellent and confident communication, both oral and written
Superior attention to detail and organizational skills
Computer literacy and comfort using / learning new programs and systems. Strong Excel skills are required
Proficiency in Yardi and RentCafe is required / strongly preferred
Bilingual (English/French) will be considered an asset
Ability to manage a high volume of transactional work across a portfolio of buildings with accuracy and consistency
Ability to work well under pressure and within tight deadlines
Self-motivated, curious, responsive, and result driven

Why Fitzrovia:

Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.

Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.

We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca.

Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at careers@fitzrovia.ca.

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More about this job

Responsibilities

Manage lease renewals, statutory notices, resident move-in and move-out documentation, and realtor or broker commission administration for an assigned portfolio. Maintain leasing records and trackers, prepare reports, ensure forms comply with legislation and company policy, and coordinate with leasing and property management teams.

Requirements

The role seeks 1–3 years of leasing, property, or high-volume administrative experience, with working knowledge of Ontario Landlord and Tenant Board leasing forms. Candidates should have strong Excel skills, proficiency in or familiarity with Yardi and RentCafe, excellent communication and organizational abilities, and the capacity to manage detailed work under tight deadlines; a related degree, diploma, or certificate is an asset.

Skills

Lease Administration
Lease Renewals
Statutory Notices
Move-In And Move-Out Documentation
Ontario Tenancy Legislation
Ontario Landlord And Tenant Board Forms
Yardi
RentCafe
Microsoft Excel
Leasing Reporting
Document Management
Commission And Referral Administration
Attention To Detail
Organization
Written And Verbal Communication
High-Volume Transaction Processing

Benefits

Paid Vacation
Personal Days
Comprehensive Benefits
Wellness And Mental Health Resources
Professional Development Allowance
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Residential Leasing
Lease Renewals
Statutory Rent Increase Notices
Ontario Landlord And Tenant Board
Tenancy Legislation
Move-In Documentation
Move-Out Documentation
Tenant Insurance
Utility Setup
Lease Terminations
N Forms
Month-To-Month Conversions
Broker Conversions
Realtor Commissions
Referral Invoicing
Leasing Trackers
Parking And Locker Records
Leasing Reports
Compliance
Yardi
RentCafe
Microsoft Excel
Portfolio Administration
Property Management
Document Management

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