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Added 12 mins ago
RI
Branch Manager
Rentokil Initial
Sackville, NB
- $85,000 to $95,000 CAD / year
- Full-time
…Labour Market Impact Assessment (LMIA) sponsorship, work permit support, permanent residency support, or assistance with work permit…
Added 12 mins ago
RI
Branch Manager
Rentokil Initial
Halifax, NS
- $85,000 to $95,000 CAD / year
- Full-time
…Labour Market Impact Assessment (LMIA) sponsorship, work permit support, permanent residency support, or assistance with work permit…
Added 12 mins ago
CG
QA Coordinator
Canada Goose
Toronto, ON
- Full-time
Continuous cross departmental support to manufacturing, product development / product engineering, sales, customer service and marketing
Added 12 mins ago
KW
Operations Agent
Kintetsu World Express
Montreal, QC
- Full-time
We are seeking an Operations Agent to support customer service and sales activities within the Operations Department. In this role, you will act as a point of contact between internal team…
Added 12 mins ago
LL
Business Operations Manager - Acheson
Liebherr-Canada Ltd.
Acheson, AB
- Full-time
Administration: Maintain efficient administrative processes to support the sales and commercial teams, including order processing, invoicing queries, and customer inquiries.
Added 12 mins ago
Senior Finance Business Partner
D2L
Vancouver, BC · Winnipeg, MB · Kitchener, ON · Toronto, ON
…internally to streamline tasks like meeting notes, summaries, and administrative work, these tools never rank resumes, make hiring decisions, or influence candidate…
Added 12 mins ago
Retail Experience Lead
Fire & Flower Inc.
Westlock, AB
…consistently high customer service level, cash management, administrative duties, setting alarms, and keeping the front of house clean and…
Added 12 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Kamloops, BC
Train your team members to provide strong customer support - teach them the best sales techniques and make sure they’re familiar with all product features;
Added 12 mins ago
ASSISTANT.E GÉRANT.E JUNIOR
Boutique La Vie En Rose
Pointe-Claire, QC
Performance bonuses (in-store sales or management position);
Added 12 mins ago
ASSISTANT.E GÉRANT.E
Boutique La Vie En Rose
Pointe-Claire, QC
Performance bonuses (in-store sales or management position);
Added 12 mins ago
V
Order Management Coordinator - Brampton, ON
Victaulic
Brampton, ON · Toronto, ON · Ontario - Toronto
- Full-time
…of our customer pricing agreements. Working closely with the Sales and Customer Care teams, you’ll be the go-to person for maintaining accurate records, resolving pricing disputes, and…
Added 12 mins ago
BE
Bill Administrator
BFG Enterprise Services
Markham, ON
- Full-time
Review hardware purchase orders with corresponding sales orders in ERP for accuracy and bill if goods have been shipped to the customer
Added 12 mins ago
QP
Community Manager
QuadReal Property Group
Vancouver, BC
- Full-time
Ensure administrative support is completed as required, including courier & mail handing, maintain resident and contractor contact information in Yardi Voyager;
Added 12 mins ago
GV
Customer Service Representative
GE Vernova
Markham, ON
- Full-time
The RMA Coordinator ensures smooth and efficient repair and after-sales operations by working closely with global teams and maintaining high-quality data within our CRM and ERP systems. You…
Added 12 mins ago
NF
Category Specialist
Nature's Fare Markets
Surrey, BC
- Full-time
The Category Specialist plays a key support role within the Corporate Purchasing team, providing essential administrative , executional, and analytical support to the Category Manager(s).…
Added 27 mins ago
AL
Contract & Sales Analyst
Air Liquide
Calgary, AB · AB · Coquitlam, BC · Richmond, BC · Winnipeg, MB
- Full-time
The Sales Analyst plays a crucial role in achieving ALC's sales vision by providing comprehensive administrative, analytical, and data management support to ensure the sales team operates…
Added 42 mins ago
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General Manager - Off Campus
Campus Living Centres
Guelph, ON
- Full-time
Confirm that leasing staff techniques are effective in closing sales
Added 42 mins ago
TO
Cemetery Administrative Clerk
Town of Oakville
Oakville, ON
- Full-time
This position reports to the Supervisor, Cemeteries and Environmental Services and provides administrative support in the delivery of a wide range of cemetery services for families in need…
Added 42 mins ago
BE
Field Data Administrator, FT, Calgary, Alberta
Baytex Energy Corp.
Calgary, AB
- Full-time
…ProdView Field Data Capture (FDC) system, ensuring production, sales and downtime data is accurate, timely and complete to support data-driven decision making. The position works closely…
Added 42 mins ago
Security Operator, Security Operations Centre
Scotiabank
Toronto, ON
…individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing…
Added 57 mins ago
PV
EyeCare Advisor
Pearle Vision
Toronto, ON
- Part-time
Maintains and disinfects contact lens inventory; provides clinical support to the Optometrist as needed.
Added 57 mins ago
PV
EyeCare Advisor
Pearle Vision
Toronto, ON · East York, ON
- Full-time
Maintains and disinfects contact lens inventory; provides clinical support to the Optometrist as needed.
Added 57 mins ago
SR
Sales Coordinator - SRS
s.t.o.p Restaurant Supply
Kitchener, ON
- $18 to $21 CAD / hour
- Full-time
As a Sales Coordinator at our Kitchener location, you’ll bring your energy and customer-first mindset to every interaction. From assisting Sales Reps with product questions and order…
Added 57 mins ago
A
Night Auditor
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Edmonton, AB
- Full-time
Serve as a sales agent promoting and up-selling hotel services
Added 1 hour ago
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BDC Agent - Parkland Chrysler Dodge Jeep Ram
AutoCanada
Spruce Grove, AB
- $40,000 to $50,000 CAD / year
- Other
…across Canada. Our national network provides opportunities and support to build the career that’s right for you. Working here is fast-paced, non-stop, and a little unpredictable - and we…

Fitzrovia

Leasing Administrator

Toronto, ON, Canada

$65,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $65,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 28, 2026
Experience: 1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Posting language: English
Posted: Oct 29, 2026

Original job description

About the Role:

Fitzrovia is seeking to hire a Leasing Administrator to join our Leasing team. The role involves supporting the Leasing Managers, Team Leads, Leasing Associates and Property Management teams across an assigned portfolio of buildings with various administrative tasks, including lease renewals, statutory notices, move-in and move-out documentation, realtor and broker administration, and leasing reporting. This position offers a great opportunity for a driven and ambitious professional to advance their career in the real estate sector.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, work hard, and help shape a new function from the ground up.

As we are a highly collaborative team, the successful candidate will be required to work with our various teams on-site and at head office.

This posting is for a new position. The salary range for this position is $65,000 to $70,000, based on skills and experience. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.

Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia’s hiring team.

Key Responsibilities:

Lease Renewals & Statutory Notices

Manage the lease renewal cycle for assigned buildings, including preparing and issuing renewal packages, following up with residents, and filing executed documents within the mandated timeframes
Maintain renewal trackers and provide status reports to the leasing team and head office
Refer declines and negotiation requests to the Leasing Managers/Team Leads, and process approved concessions and revised offers
Liaise with the Property Manager regarding residents who are undecided or not renewing, and hand off confirmed move-outs to the turnover process
Prepare and serve statutory rent increase notices, including signatures, filing and distribution
Process lease terminations through the appropriate N forms and communicate month-to-month conversions to the Property Management teams

Move-In & Move-Out Documentation

Prepare and distribute welcome correspondence to incoming residents
Ensure all move-in requirements are received and recorded, including rent and deposits, current tenant insurance certificates in compliance with the lease agreement and utility set-up
Distribute the upcoming move-in schedule to Property Management, concierge and maintenance and communicate any last minute changes
Process notices to vacate, including filing notices, sending move-out instructions, collecting forwarding and refund details, and scheduling move-out inspections with the site team

Realtor, Broker & Referral Administration

Alongside the Leasing Managers/Team Leads, track and report Broker conversions to the broader group
Administer realtor commission and referral documentation and invoicing through to payment

Trackers, Reporting, Files & Compliance

Maintain leasing trackers and parking and locker records for assigned buildings to a consistent portfolio standard
Provide weekly leasing reports and ad hoc reporting as required
Ensure all leasing forms, templates, addenda and disclosures are current and in compliance with legislation and company policy
Coordinate system support requests on behalf of the leasing team

Cross-Portfolio & Team Collaboration

Apply jurisdiction-specific tenancy legislation accurately
Liaise with on-site Leasing Managers/Team Leads, Leasing Associates and Property Managers to ensure consistent processes across the assigned portfolio
Escalate renewal negotiations and resident matters to the appropriate party when needed (i.e., Property Management, Leasing)
Contribute to the continuous improvement of administrative processes across the portfolio
Execute on other general and administrative duties as required by the Leasing Manager/Team Leads and other members of the team to ensure efficient leasing operations

Qualifications and Experiences:

Bachelor’s degree, Diploma or Certificate in Real Estate, Hospitality, Business, Administration or related discipline considered an asset
1-3 years of experience in a leasing administration, property administration or high-volume administrative role, ideally in residential rentals
Working knowledge of Ontario Landlord and Tenant Board (LTB) leasing forms
Excellent and confident communication, both oral and written
Superior attention to detail and organizational skills
Computer literacy and comfort using / learning new programs and systems. Strong Excel skills are required
Proficiency in Yardi and RentCafe is required / strongly preferred
Bilingual (English/French) will be considered an asset
Ability to manage a high volume of transactional work across a portfolio of buildings with accuracy and consistency
Ability to work well under pressure and within tight deadlines
Self-motivated, curious, responsive, and result driven

Why Fitzrovia:

Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.

Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.

We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca.

Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at careers@fitzrovia.ca.

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More about this job

Responsibilities

Manage lease renewals, statutory notices, resident move-in and move-out documentation, and realtor or broker commission administration for an assigned portfolio. Maintain leasing records and trackers, prepare reports, ensure forms comply with legislation and company policy, and coordinate with leasing and property management teams.

Requirements

The role seeks 1–3 years of leasing, property, or high-volume administrative experience, with working knowledge of Ontario Landlord and Tenant Board leasing forms. Candidates should have strong Excel skills, proficiency in or familiarity with Yardi and RentCafe, excellent communication and organizational abilities, and the capacity to manage detailed work under tight deadlines; a related degree, diploma, or certificate is an asset.

Skills

Lease Administration
Lease Renewals
Statutory Notices
Move-In And Move-Out Documentation
Ontario Tenancy Legislation
Ontario Landlord And Tenant Board Forms
Yardi
RentCafe
Microsoft Excel
Leasing Reporting
Document Management
Commission And Referral Administration
Attention To Detail
Organization
Written And Verbal Communication
High-Volume Transaction Processing

Benefits

Paid Vacation
Personal Days
Comprehensive Benefits
Wellness And Mental Health Resources
Professional Development Allowance
Career Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Residential Leasing
Lease Renewals
Statutory Rent Increase Notices
Ontario Landlord And Tenant Board
Tenancy Legislation
Move-In Documentation
Move-Out Documentation
Tenant Insurance
Utility Setup
Lease Terminations
N Forms
Month-To-Month Conversions
Broker Conversions
Realtor Commissions
Referral Invoicing
Leasing Trackers
Parking And Locker Records
Leasing Reports
Compliance
Yardi
RentCafe
Microsoft Excel
Portfolio Administration
Property Management
Document Management

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