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Added 5 hours ago
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Senior Law Clerk
Brookfield
Toronto, ON
- Full-time
Assist with bank account openings and onboarding entities with the fund administrator and other service providers
Added 5 hours ago
BA
Senior Law Clerk
Brookfield Asset Management
Toronto, ON · Brookfield Place
- Full-time
Assist with bank account openings and onboarding entities with the fund administrator and other service providers
Added 8 hours ago
BV
Facilities Manager
Bow Valley College
Calgary, AB
- Full-time
…College space. Support effective space utilization while ensuring leasing arrangements and related processes meet College…
Added 2 days ago
R
Part-Time Property Administrator
Realstar
Cornwall, ON
- Part-time
We are currently seeking a Property Administrator who will also perform leasing responsibilities to work at one of our properties in Toronto. This position would require you to work on-site…
Added 2 days ago
QM
Réceptionniste et administrateur(trice) de bureau / Reception & Office Administrator
Quantum Management Services Ltd.
Montreal, QC
- $50,000 to $60,000 CAD / year
- Full-time
A well-established company in the real estate and property management sector, is hiring for a Reception & Office Administrator to be the welcoming face of one its Montreal properties.
Added 2 days ago
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Property Administrator – Residential
JLL
Toronto, ON
- Full-time
The Property Administrator – Residential plays a vital role in delivering exceptional property administration and resident experiences. As Property Administrator, you'll support the…
Added 3 days ago
CR
Regional Manager, Property Management – Western Canada
CT REIT
Calgary, AB
- Full-time
Collaborate with Leasing to develop and implement a solid team, based on the development and building of strong tenant relationships, ensuring a high rate of tenant retention.
Added 3 days ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 3 days ago
Office Administrator
Westcorp
Edmonton, AB
Westcorp is seeking a capable Office Administrator for the Windsor Park Plaza/Lofts, comprising 752 rental units. The successful candidate is a front-line professional, providing support to…
Added 3 days ago
NR
Customer Service Coordinator
Northview Residential REIT
Yellowknife, NT
- Full-time
Backup to Leasing Agent and or Property Administrator as needed
Added 3 days ago
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Office Administrator
Altis
Mississauga, ON
- Contract
We are seeking a confident, proactive, and highly organized Leasing and Office Administrator to provide commercial leasing, property administration, accounting, and general office support…
Added 3 days ago
CT
Regional Manager, Property Management – Western Canada
Canadian Tire Corporation
Calgary, AB · CT REIT Calgary
- Full-time
Collaborate with Leasing to develop and implement a solid team, based on the development and building of strong tenant relationships, ensuring a high rate of tenant retention.
Added 4 days ago
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Design Team Project Administrator
Boardwalk
Calgary, AB
- Full-time
At Boardwalk, our Design Team delivers some of the most visible projects across our portfolio, transforming leasing offices, fitness centres, resident lounges, community spaces, and outdoor…
Added 4 days ago
MG
Property Administrator
M Group of Companies
ON · Barrie, Ontario
- Full-time
We are looking for a highly organized and detail-oriented Property Administrator to support our residential and commercial rental portfolio. Reporting to the Senior Manager of…
Added 5 days ago
RP
Assistant Property Manager - Rhythm and Element in Ottawa
Rhapsody Property Management Services
Ottawa, ON
- $70,000 to $75,000 CAD / year
- Full-time
In this key leadership position, you’ll play a vital role in the daily operations of the property - driving leasing success, enhancing resident satisfaction, overseeing financial…
Added 5 days ago
P&
Property Accountant
Pesce & Associates Human Resources Consultants
Toronto, ON
- Internship
Direct exposure and experience dealing with critical departments such as Leasing, Operations, Investments & Asset Management and Construction to enhance one’s knowledge of overall…
Added 5 days ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 5 days ago
RP
Assistant Property Manager - Rhythm and Element in Ottawa
Rhapsody Property Management Services
Ottawa, ON
- $70,000 to $75,000 CAD / year
- Full-time
In this key leadership position, you’ll play a vital role in the daily operations of the property - driving leasing success, enhancing resident satisfaction, overseeing financial…
Added 6 days ago
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ServiceNow Developer (CONTRACT ROLE)
Brookfield
Toronto, ON
- Full-time
ServiceNow Certified System Administrator (CSA) – required
Added 6 days ago
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Senior Property Administrator
Fitzrovia
Toronto, ON
- Full-time
The opportunity: Fitzrovia is seeking a Senior Property Administrator to own tenant ledger, rent roll, and lease administration for a defined portfolio of buildings across Ontario, Quebec,…
Added 6 days ago
MR
On-Site Leasing Administrator
MoveSmart Rentals
Kitchener, ON
- $65,000 to $80,000 CAD / year
- Internship
MoveSmart Rentals is hiring an On-Site Leasing Administrator to support leasing and resident retention at a designated residential building.
Added 6 days ago
BA
ServiceNow Developer (CONTRACT ROLE)
Brookfield Asset Management
Toronto, ON · Brookfield Place
- Full-time
ServiceNow Certified System Administrator (CSA) – required
Added 6 days ago
SR
Conseiller(ère) juridique principal(e)
SmartCentres REIT
Montreal, QC
- Full-time
Added 6 days ago
VA
Component Services Repair Administrator (Temporary)
Voyageur Aviation
North Bay, ON
- Full-time
As a key member of the Component Services team, the Component Services Repair Administrator will report to the Manager, Component Services and be responsible for providing administrative…
Added 6 days ago
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Lease Administrator
Intelcom
Montreal, QC · Service Centre (Montreal)
- Full-time

Fitzrovia

Senior Property Administrator

Toronto, ON, Canada

The salary range for this position is $65,000 - $75,000. · Full-time

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Job details

Pay: The salary range for this position is $65,000 - $75,000.
Job type: Full-time
Apply by: Nov 18, 2026
Experience: 2-3 years of property management experience, ideally spanning multiple jurisdictions.
Posting language: English
Posted: Oct 19, 2026

Original job description

About the Role:

The opportunity: Fitzrovia is seeking a Senior Property Administrator to own tenant ledger, rent roll, and lease administration for a defined portfolio of buildings across Ontario, Quebec, and British Columbia. This is a centralized, back-office role that partners closely with on-site General/Property Managers and leasing teams.

Reporting to the Property/Asset Management leadership team, the Senior Property Administrator will provide tenant ledger, rent roll, and lease administration support across the assigned portfolio, ensuring that tenant accounts, notices, and other centralized functions are managed consistently, accurately, effectively, and in full compliance with applicable tenancy legislation in each province. The role is well suited to a detail-oriented, process-driven professional with a strong accounting and administrative foundation who is comfortable managing a high volume of transactional work across multiple jurisdictions.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization. This role is well suited for a candidate who enjoys building consistent processes out of previously fragmented, site-level work, and who is comfortable being a centralized point of accountability for a defined group of buildings.

As we are a highly collaborative team, the successful candidate will be required to work in-office full-time.

This posting is for an existing vacancy. The salary range for this position is $65,000 - $75,000. Our total rewards program recognizes performance, supports well-being, and encourages growth by offering paid vacation and personal days, comprehensive benefits, wellness and mental health resources, and a generous professional development allowance.

Fitzrovia uses AI-enabled tools to assist in screening and assessing applications. Final hiring decisions are made by Fitzrovia’s hiring team.

Key Responsibilities:

Rent Roll, Postings & Ledger Accuracy

Complete monthly recurring charge postings and related reversals across assigned buildings.

Audit the monthly rent roll, including:
Rentable items
Last Month's Rent (LMR) deposits
Lease charge accuracy
Market rate accuracy
Concessions and concession expiry dates

Post monthly/annual interest on Last Month's Rent (LMR) deposits in accordance with each province's requirements.
Investigate and resolve discrepancies across all tenant ledgers and accounts.
Manage unit transfers and roommate promotions as they relate to ledger charges and LMR only.
Review and enter specialized lease types (corporate/company-use leases, non-resident leases, rent supplement agreements, and housing benefit/subsidized leases) in Yardi, ensuring accurate charge setup.
Conduct periodic tenant record audits (contact information, occupancy status, unit details) to ensure data integrity beyond financial fields.

Move-In & Move-Out Administration

Manage the posting of all property charges related to move-ins and move-outs.
Administer rentable items, including setup, billing, and ongoing charge accuracy.
Review leases ahead of execution by the leasing team to confirm accuracy of terms and charges.
Complete the lease execution addendum in Yardi for rentable items once a resident has moved in.
Process move-out and other tenant refunds in Yardi.
Monitor utility accounts for vacant/unoccupied units to ensure timely activation, transfer, and closure of service and avoid unnecessary charges.

Lease Renewals, Statutory Notices & Board Orders

Process lease renewals and prepare associated renewal documentation.
Prepare and track Ontario notices, including N1 (rent increase) and N2 (renewal) forms, and manage N4 (arrears) notices through to task completion.
Prepare and issue eviction-related notices and Board applications (e.g., L1/L2 filings) where arrears or lease breaches remain unresolved.
Prepare and track the equivalent provincial notices and forms required under Quebec's Tribunal administratif du logement (TAL) and British Columbia's Residential Tenancy Branch (RTB) for renewals, rent increases, arrears, and evictions.
Process Landlord and Tenant Board (and equivalent TAL/RTB) orders and apply the resulting account and ledger adjustments.
Track and manage arrears and discrepancy (A&D) items through to resolution.

Accounts Receivable, Collections & Reporting

Issue tenant account statements and proactively follow up on overdue balances to reduce arrears aging across the assigned portfolio.
Analyze aged receivables (30/60/90+ day buckets) and prioritize collection and follow-up actions accordingly.
Prepare and distribute a weekly accounts receivable/arrears status report to Property/Asset Management leadership and on-site teams.

Deposits, Refunds & Payment Processing

Manage LMR deposit tracking, application, and refunds in accordance with each province's requirements.
Process e-transfers, manual deposit slips, and cheque payments.
Process refunds through Yardi.

Write-Offs, Reconciliation & Commercial Billing

Review and approve write-offs, leveraging automated Yardi dashboard processes where available.
Complete CAM (Common Area Maintenance) reconciliations for mixed-use buildings.
Prepare and process commercial invoicing where applicable.
Prepare Gross Potential Rent (GPR) reporting for assigned buildings.
Track and verify certificates of insurance for commercial tenants to ensure ongoing compliance with lease requirements.
Support annual budget preparation by providing accurate rent roll, occupancy, and revenue data for assigned buildings

Cross-Portfolio & Team Collaboration

Apply jurisdiction-specific tenancy legislation accurately across Ontario, Quebec, and British Columbia.
Partner closely with on-site General/Property Managers and leasing teams across the assigned building portfolio to ensure consistent, centralized processes.
Serve as the go-to resource for on-site teams' Yardi and lease-administration process questions, reducing reliance on Property Managers/Assistant Property Managers for day-to-day system troubleshooting.
Escalate complex ledger, compliance, or tenancy matters to the Property/Asset Management leadership team as required.
Support the standardization of tenant ledger and lease administration processes as the centralized function matures.
Execute other administrative duties as required to ensure efficient operation of the centralized function.

Qualifications and Experiences:

Bachelors degree, Diploma or Certificate in Real Estate, Hospitality, Business or related discipline.
2-3 years of property management experience, ideally spanning multiple jurisdictions.
Background in accounting or bookkeeping, with comfort managing high-volume ledger and reconciliation work.
Experience analyzing aged receivables and independently managing tenant collections/follow-up communications is a strong asset.
Working knowledge of Ontario's Landlord and Tenant Board (LTB) processes and forms; knowledge of Quebec's Tribunal administratif du logement (TAL) and/or British Columbia's Residential Tenancy Branch (RTB) is a strong asset.
Strong administrative background with excellent attention to detail and organizational skills.
Advanced, hands-on proficiency in Yardi is mandatory - the candidate must be able to independently manage rent roll audits, charge postings, notices, deposits, and reporting in Yardi without on-site support.
RPA (Real Property Administrator), FMA, or a similar industry designation (e.g., BOMI) is an asset.
Bilingual (English/French) is an asset given coverage of the Quebec portfolio.
Strong Excel skills and comfort working across multiple systems and reporting tools.
Ability to manage a high volume of transactional work across a portfolio of buildings and provinces with accuracy and consistency.
Self-motivated, process-oriented, and results-driven, with the ability to work well under pressure and within deadlines.

Why Fitzrovia:

Fitzrovia Real Estate is a rapidly growing, vertically integrated development and asset manager focused on class-A apartment buildings across the Greater Toronto Area (GTA). Fitzrovia provides best-in-class development, construction, property and asset management of luxury purpose-built rental apartments with a focus on design, active lifestyle management and exceptional customer service.

Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in the GTA with $6.3 billion of assets under management.

We focus on our people and our culture, and offer competitive salary, benefits, and career development opportunities. Fitzrovia’s commitment to hospitality is at the core of our DNA and is seen in the way we treat our colleagues, clients and residents every day. To learn more about Fitzrovia, our people and our properties, visit www.fitzrovia.ca.

Fitzrovia is an equal opportunity employer and is committed to creating an inclusive environment for all our employees. If you require reasonable accommodation during the recruitment process, please reach us at careers@fitzrovia.ca.

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More about this job

Responsibilities

Manage tenant ledgers, rent rolls, lease administration, deposits, refunds, renewals, statutory notices, arrears, and reporting for a multi-province portfolio. Partner with on-site property and leasing teams to ensure accurate, compliant, and consistent centralized processes, including commercial billing and budget support.

Requirements

Requires 2–3 years of property management experience, an accounting or bookkeeping background, strong administrative and Excel skills, and advanced hands-on Yardi proficiency. A relevant degree, diploma, or certificate is sought; knowledge of provincial tenancy processes and an RPA, FMA, or similar designation are assets.

Skills

Yardi
Property Management
Lease Administration
Tenant Ledger Management
Rent Roll Auditing
Accounts Receivable
Tenant Collections
Reconciliation
Excel
Rent Posting
Deposit and Refund Processing
Arrears Reporting
Commercial Billing
Process Standardization
Attention to Detail

Benefits

Paid Vacation
Personal Days
Comprehensive Benefits
Wellness Resources
Mental Health Resources
Professional Development Allowance

Visa sponsorship

Not detected in the job text

Keywords

Yardi
Excel
Property Management
Real Estate
Lease Administration
Tenant Ledger
Rent Roll
Accounts Receivable
Tenant Collections
Aged Receivables
Reconciliation
Last Month's Rent Deposits
Rent Increases
Lease Renewals
Landlord and Tenant Board
Residential Tenancy Branch
Common Area Maintenance
Gross Potential Rent
Commercial Invoicing
Budget Preparation
RPA
FMA
BOMI
Ontario
Quebec
British Columbia

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