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Added 1 hour ago
Health And Safety Advisor
Irwin's Safety and Industrial Labour Services Ltd
BC · British Columbia, Canada
$80,000 to $85,000 CAD / year
Temporary
The Health & Safety Advisor plays a pivotal role in supporting regional operations and division managers to achieve established Health & Safety objectives across Irwin's Safety's diverse…
Added 2 hours ago
Coordonnateur / Coordonnatrice de Magasin de Détail Temps Plein Winners/HomeSense - Méga Centre Lebourgneuf -
The TJX Companies, Inc.
Quebec, QC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 2 hours ago
Coordonnateur / Coordonnatrice de Magasin de Détail Traitement Marchandise Temps Plein Winners/HomeSense - Méga Centre Lebourgneuf -
The TJX Companies, Inc.
Quebec, QC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 2 hours ago
Coordonnateur / Coordonnatrice de Magasin de Détail Service Clientèle Temps Plein Winners/HomeSense - Méga Centre Lebourgneuf -
The TJX Companies, Inc.
Quebec, QC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 4 hours ago
Logistics Coordinator
Real Fruit Bubble Tea
Markham, ON
$20 to $25 CAD / hour
Full-time
…grow with us, and we can build you up from regional manager to operations and beyond! There is huge potential for growth, and we welcome anyone who is up to a challenging yet rewarding…
Added 4 hours ago
Retail Store Coordinator Full time Winners- Laurentian Valley
The TJX Companies, Inc.
Pembroke, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 6 hours ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
Career Growth – Internal job postings, mentorship programs, and leadership development.
Added 8 hours ago
Account Coordinator - XM & Events
Coveted Co.
Toronto, ON
Full-time
looking for an Account Coordinator, XM and Events to join our team. This role is for someone highly organized, culturally tuned-in, and eager to grow across both experiential and digital.…
Added 11 hours ago
Air Import Coordinator
ITN Logistics
Mississauga, ON
$60,000 to $63,000 CAD / year
Full-time
Role Description The Air Import Coordinator is a full-time, on-site role based in Mississauga, ON. This position is responsible for managing daily air import operations, including…
Added 14 hours ago
Kettle Assistant - Temporary
The Salvation Army in Canada
West Kelowna, BC
Full-time
Leads and assists in the kettle operations for West Kelowna locations
Added 16 hours ago
CNS Technical Services Manager - 12 month term
NAV CANADA
Montreal, QC
Full-time
Build and maintain strong relationships with internal stakeholders, union representatives, and leadership teams.
Added 17 hours ago
Industrial Safety Medic (Casual)
Glencore Canada
Elkford, BC
Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 17 hours ago
Industrial Safety Medic (Casual)
Elk Valley Resources
Elkford, BC
Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 17 hours ago
Coordonnateur/Coordonnatrice de magasin , Temps Plein, Winners Faubourg Boisbriand
The TJX Companies, Inc.
Boisbriand, QC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 17 hours ago
Corporate Partnerships Coordinator
Canadian Cancer Society
Toronto, ON
$50,000 to $55,000 CAD / year
Full-time
The Coordinator, Corporate Partnerships plays an important role in supporting partnerships with businesses across the country that help fund breakthrough research, deliver trusted…
Added 17 hours ago
Logistics Coordinator
Transx Ltd
Mississauga, ON · Rosser, MB
Full-time
The TransX Group of Companies has an exciting opportunity for a Logistics Coordinator to join our Sales & Marketing department in Winnipeg. Reporting directly to the Director of Logistics…
Added 18 hours ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
Career Growth – Internal job postings, mentorship programs, and leadership development.
Added 18 hours ago
Supply Chain Coordinator - Mat Leave Coverage
WGI Group
Edmonton, AB
Contract
Are you a detail-oriented procurement professional who enjoys solving problems, building strong supplier relationships, and keeping operations running smoothly?
Added 18 hours ago
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
$50,000 to $55,000 CAD / year
Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 18 hours ago
Coordonnateur/ Coordonnatrice MarchandisageTemps Plein Winners Place Vertu
TJX Companies
Montreal, QC · Saint-Laurent, Quebec
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 20 hours ago
Kettle Assistant - Temporary
The Salvation Army Canada and Bermuda Territory
West Kelowna, BC · Westbank, BC · Okanagan Central Community Church - Westbank
Full-time
Leads and assists in the kettle operations for West Kelowna locations
Added 22 hours ago
Coordonnateur / Coordonnatrice de Magasin, Service a la Clientèle, Temps Plein, Winners , Promenade Beauport
TJX Companies
Domaine-Beauport, QC · Beauport, Quebec
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 23 hours ago
Coordinator, Consumer Marketing
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
Reporting to the Director of Communications & Lacrosse Operations, the Marketing Coordinator will facilitate and support revenue generation across all Toronto Rock Group businesses through…
Added 1 day ago
Coordinator, Business Operations
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
Reporting to the Vice President of Business Operations, the Coordinator, Business Operations supports revenue and business-growth initiatives and is responsible for coordinating day-to-day-…
Added 1 day ago
Marketing Coordinator
Pivotree
Canada
Full-time
We’re hiring a Marketing Coordinator to keep the details of our marketing operation clean, current, and moving. This is a junior role with lots of room to grow: you’ll build a broad…

Five Star Contracting

Project Coordinator

Toronto, ON, Canada
North York, ON, Canada

Job type: Full-time
Apply by: Oct 26, 2026
Posting language: English
Posted: Sep 26, 2026

Apply About employer

Applications open in a new tab.

Original job description

Key Responsibilities

Scheduling & Coordination

Assist in coordinating high-volume suite turnovers, occupied-unit work, and service repair requests across multiple buildings
Build and maintain detailed schedules aligned with leasing deadlines and service timelines
Coordinate trades, subcontractors, and handyman staff to ensure efficient workflow and sequencing
Track daily progress of turnovers and occupied-unit work to ensure deadlines are met
Help prioritize incoming service requests, including urgent occupied-unit issues

Operations Support

Support Project Manager(s) and Operations Manager with day-to-day coordination of multiple active projects and service calls
Monitor workflows to minimize downtime and delays across job sites
Assist in dispatching appropriate trades or personnel for repair and maintenance requests
Prepare and generate project quotes for turnovers, repairs, and small renovation scopes
Source, order, and track materials to ensure timely delivery and cost efficiency
Maintain organized records of schedules, work orders, quotes, and project updates

Invoicing & Billing

Prepare and issue customer invoices accurately and in a timely manner
Review completed work orders, quotes, purchase orders and supporting documentation prior to invoicing
Ensure all approved additional work and change orders are properly captured and billed
Submit invoices through customer/property management portals and by email as required

Site & Quality Support

Coordinate site visits and assist with inspections as needed
Help track deficiencies, incomplete work, and follow-ups to ensure quality standards are met
Ensure work areas remain clean and professional, especially in occupied buildings
Support compliance with safety standards, building protocols, and company procedures

Communication & Client Support

Act as a point of contact between internal teams, trades, and property management
Provide updates on project status, service requests, and timelines
Assist in managing change orders, work order updates, and issue resolution
Communicate pricing, approvals, and material timelines with stakeholders
Maintain strong working relationships across multiple properties and teams

Requirements

Previous experience in construction coordination, property management, or renovation projects
Experience preparing quotes, takeoffs, or estimates for small to mid-size projects
Experience ordering and coordinating delivery of construction materials
Experience working in residential or high-rise environments is an asset
Strong organizational and time-management skills with the ability to handle multiple priorities
Familiarity with construction workflows, trade coordination, and service dispatching
Basic understanding of general repairs and maintenance items (drywall, tile, finish carpentry, etc.)
Proficient in scheduling tools, spreadsheets, and project tracking systems
Excellent communication and problem-solving skills
Ability to work in a fast-paced, deadline-driven environment

Ideal Candidate

Highly organized and detail-oriented with strong multitasking ability
Comfortable coordinating multiple projects, quotes, and service calls simultaneously
Proactive and responsive in addressing issues and changing priorities
Thrives in a production-focused environment where speed and efficiency are critical

Apply About employer

More about this job

Responsibilities

Coordinate schedules, trades, materials, service requests, and project workflows across multiple buildings to meet leasing and service deadlines. Prepare quotes and invoices, maintain project records, support site inspections and quality follow-ups, and communicate updates with internal teams, trades, and property management.

Requirements

Experience in construction coordination, property management, or renovation projects is required, along with experience preparing quotes or estimates and ordering construction materials. Candidates should be organized, able to manage competing priorities, familiar with construction workflows and basic repairs, and proficient with scheduling tools, spreadsheets, and project tracking systems.

Skills

Project Coordination
Scheduling
Trade Coordination
Service Dispatching
Quote Preparation
Estimating
Construction Materials Ordering
Invoicing
Work Order Management
Project Tracking
Quality Inspections
Safety Compliance
Client Communication
Time Management
Problem-Solving
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Construction Coordination
Property Management
Renovation Projects
Suite Turnovers
Occupied-Unit Work
Service Requests
Project Scheduling
Trade Coordination
Subcontractors
Service Dispatching
Project Quotes
Takeoffs
Estimates
Construction Materials
Work Orders
Purchase Orders
Invoicing
Change Orders
Property Management Portals
Site Inspections
Quality Standards
Safety Standards
Building Protocols
Drywall
Tile
Finish Carpentry
Spreadsheets
Project Tracking Systems
Residential Construction
High-Rise Buildings

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