Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 25, 2026

Hiring at a glance

View jobs

Open jobs: 7,368
Employers: 3,480

Advertised starting pay

Average starting payCAD / hour: $31.19Across 935 listings
Average starting payCAD / year: $71,712Across 558 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%61 listings
Hybrid: 13%973 listings
On-site: 85%6,288 listings

Not specified: 1% (46 listings)

Employers hiring include Canada Post - Postes Canada (364), HealthCareersInSask.ca (124), Alberta Health Services (62).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Email me new jobs Save this search

Added 11 days ago
UO
Library Circulation Assistant II
University of Victoria
Victoria, BC
- Full-time
Added 11 days ago
MP
Receptionist
Mission Pet Health
Prescott, ON
- Full-time
Added 11 days ago
MS
Warehouse Operations Supervisor - Afternoons
Metro Supply Chain
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Added 11 days ago
CN
Security Manager, WL
Canadian Nuclear Laboratories
Pinawa, MB
- Full-time
Added 11 days ago
UR
Purchaser
Universal Realty Group
Halifax, NS
- Full-time
Added 11 days ago
KT
office administrator
Keen Transport & Logistics Inc.
Winnipeg, MB
- Full-time
Added 11 days ago
IG
Contract & Sourcing Specialist
Insight Global
Canada
- Contract
Added 11 days ago
LR
Bilingual Contract Administrator
Leap Recruitment Partners
Markham, ON
- $56,000 to $70,000 CAD / year
- Full-time
Hybrid position - 1 to 3 times a week in office - first 3 months will be in office for training purposes. After that it is fully hybrid.
Added 11 days ago
SF
Finance & Administrative Coordinator
Simon Fraser University
Surrey, BC
- Full-time
Added 11 days ago
MG
Bilingual Client and Office Administrator - Montreal
Maplesoft Group, an SEB Company
Montreal, QC
- Full-time
Job Title: Bilingual Client and Office Administrator - Montreal
Added 11 days ago
GP
Administrative Assistant IV, Policing Support Services
Grande Prairie Police Service
Grande Prairie, AB
- Full-time
Added 11 days ago
W
Administrative Coordinator (Case Management Services)
WorkSafeBC
Richmond, BC
- $65,476 to $79,553 CAD / year
- Full-time
…Case Management Services at WorkSafeBC in our Richmond head…
Added 11 days ago
BP
Administrative Coordinator
Binx Professional Cleaning
North Bay, ON
- $20 to $25 CAD / hour
- Full-time
Added 11 days ago
AG
Réceptionniste/commis comptable - Daytime Receptionist / Accounting Clerk
Action Grenier Autogroupe
Boucherville, QC
- Full-time
Added 11 days ago
F
Office Administrator
FixOnto
Oakville, ON
- Full-time
This role supports multiple businesses operating from the same location and combines office administration, customer service, scheduling
Added 11 days ago
KR
Office Manager
KAS Recruitment
Delta, BC
- $65,000 to $75,000 CAD / year
- Full-time
…has over 20 skilled technicians in the field and a tight-knit office crew. They live by a high-performance culture that values continuous learning, zero corporate stuffiness, and absolute…
Added 11 days ago
L
Project Management Office Coordinator (PMO)
Lemay
Montreal, QC
- Full-time
Added 11 days ago
V
Office Administrator
Vomela
Delta, BC
- Full-time
Added 11 days ago
FC
Administrative Assistant
Federated Co-operatives Limited
Kamloops, BC
- Part-time
Provide administrative support through data entry, document preparation, account setup, filing, office supply management, and maintenance of paper and electronic records.
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Weedon, QC
Added 11 days ago
A
Analyste gestion de configuration, ingénierie / Engineering Configuration Management Analyst
Airbus
Montreal, QC · Mirabel, QC
- Full-time
Added 11 days ago
K
Partner Administrative Assistant, Audit- 18 Month Contract
KPMG
Kingston, ON
- Temporary
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high qua
Added 11 days ago
K
Partner Administrative Assistant/Receptionist- 12 Month Contract
KPMG
Kingston, ON
- Temporary
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high qua
Added 11 days ago
HH
Switchboard Operator
Hamilton Health Sciences
Hamilton, ON
- Full-time
Added 11 days ago
TT
Distribution Center Operations Supervisor
The TJX Companies, Inc.
Rocky View No 44, AB · CAN TJX Canada Distribution Centre Nose Creek Drive
- $76,620 to $107,268 CAD / year
- Full-time

FixOnto

Office Administrator

Oakville, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 13, 2026

Original job description

Office Administrator & Customer Service Coordinator

Location: 2578 Bristol Circle, Oakville, ON

Job Type: Full-Time, In-Office

Schedule: Monday to Friday, 9:00 AM – 5:00 PM

About the Role

We are looking for a friendly, organized, and dependable Office Administrator & Customer Service Coordinator to support the day-to-day operations of our Oakville office.

This role supports multiple businesses operating from the same location and combines office administration, customer service, scheduling, invoicing, quotations, and general coordination.

You will be communicating with customers, technicians, contractors, and management, while helping ensure inquiries, appointments, quotations, invoices, and follow-ups are handled smoothly.

There is no cold calling involved. However, you should be comfortable speaking with customers, explaining services, following up on quotations, and helping turn incoming inquiries into confirmed bookings.

Responsibilities

Answer incoming calls and respond to customer inquiries by phone and email.
Prepare and send invoices, quotations, and estimates.
Schedule appointments, service calls, inspections, and meetings.
Coordinate with customers, technicians, contractors, and management.
Follow up on quotations and outstanding invoices when required.
Assist with scheduling and basic dispatch coordination.
Maintain accurate customer, job, invoice, and quotation records.
Handle data entry, filing, document preparation, and general administrative tasks.
Respond to incoming leads and explain services to interested customers.
Follow up with existing customers and leads.
Assist management with general administrative and operational tasks.

What We’re Looking For

Previous experience in office administration, customer service, coordination, or a similar role is preferred.
Strong communication and customer service skills.
Organized with good attention to detail.
Comfortable managing multiple responsibilities.
Comfortable preparing invoices and quotations.
Familiarity with Microsoft Office, Google Workspace, spreadsheets, and email.
Reliable, punctual, and able to work independently.
Experience in HVAC, plumbing, construction, home services, or property-related businesses is an asset but not required.

If you are organized, approachable, and enjoy working in a fast-moving office environment, we’d love to hear from you.

Apply About employer

More about this job

Responsibilities

Handle customer inquiries, prepare invoices and quotations, schedule appointments and service calls, and coordinate with customers, technicians, contractors, and management. Maintain accurate records, follow up on quotations and invoices, support basic dispatch, and assist with general administrative and operational tasks.

Requirements

Previous experience in office administration, customer service, coordination, or a similar role is preferred, along with strong communication skills, organization, attention to detail, and the ability to manage multiple responsibilities independently. Candidates should be comfortable preparing invoices and quotations and familiar with Microsoft Office, Google Workspace, spreadsheets, and email; experience in home services or related industries is an asset but not required.

Skills

Office Administration
Customer Service
Communication
Scheduling
Appointment Coordination
Invoicing
Quotation Preparation
Dispatch Coordination
Data Entry
Recordkeeping
Microsoft Office
Google Workspace
Spreadsheet Management
Email Communication
Follow-Up
Organization

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Customer Service
Customer Inquiries
Incoming Calls
Email
Invoicing
Quotations
Estimates
Appointment Scheduling
Service Calls
Inspections
Dispatch Coordination
Customer Records
Job Records
Data Entry
Filing
Document Preparation
Lead Follow-Up
Microsoft Office
Google Workspace
Spreadsheets
HVAC
Plumbing
Construction
Home Services
Property Services

Report this job