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FlatironDragados

Administrative Assistant

  • Surrey, BC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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Job details

Job type
Full-time
Closing date
Education
High school diploma
Experience
2+ years related administrative or clerical experience required.
Posting language
English
Posted

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Original job description

Archived listing. The details below describe a past opening.

Are you seeking an integral role in office operations? As an Administrative Assistant, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project or district office.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

Apply now and transform your career with us.

What You Will Be Doing

  • Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
  • Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
  • Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
  • Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
  • Coordinates asset distribution and tracking for assigned employee group or project.
  • Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
  • Maintains company and business contact information, seating and event calendar documents.
  • Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
  • Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
  • Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
  • Orders office supplies, stationary and staff business cards.

What We Are Looking For

  • High School Diploma or GED required.
  • 2+ years related administrative or clerical experience required.
  • Experience using MS Office Suite, including Word and Excel required.
  • Developing knowledge of construction industry and project business procedures.
  • Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
  • Proven initiative, organization and self-prioritization required.
  • Friendly disposition and customer service attitude required.

Why work for us

Some of the benefits you may be eligible for as an employee are:

  • Comprehensive compensation package and paid time off program
  • Industry leading 401(k)/RRSP
  • Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
  • Wellness benefits & Employee Assistance Program
  • Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

CAD $60,000.00/Yr.

Salary Max

CAD $70,000.00/Yr.
About employer
More about this job

Responsibilities

Handle reception, calls, mail, visitor assistance, data entry, and clerical tasks for the office. Support employees and coordinate assets, meetings, facilities, office supplies, and communication technology.

Requirements

A high school diploma or GED and at least two years of related administrative or clerical experience are required. Candidates must have experience with Microsoft Office, including Word and Excel, and demonstrate initiative, organization, prioritization, and a friendly customer-service approach.

Skills

  • Data Entry
  • Administrative Support
  • Clerical Duties
  • Customer Service
  • Organization
  • Prioritization
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Telephone and Visitor Reception
  • Mail and Package Handling
  • Meeting Coordination
  • Asset Tracking
  • Employee Inquiry Support
  • Office Supply Ordering
  • Construction Industry Procedures

Benefits

  • Paid Time Off
  • 401(k)/RRSP
  • Medical/Extended Health Care
  • Dental Insurance
  • Vision Insurance
  • Wellness Benefits
  • Employee Assistance Program
  • Tuition Reimbursement

Visa sponsorship

Not detected in the job text

Categories

  • Administrative
  • Construction
  • Customer Service & Support

Keywords

  • Administrative Assistant
  • Administrative Support
  • Clerical Experience
  • Data Entry
  • Microsoft Office
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Time Card Entry
  • Equipment Hours
  • Employee Inquiries
  • Human Resources
  • Payroll
  • Asset Distribution
  • Asset Tracking
  • Conference Room Bookings
  • Meeting Coordination
  • Catering
  • Facility Maintenance
  • Office Communication Technology
  • Fax Machine
  • Printers
  • Postage Metering
  • Shipping Vendor Portals
  • Mail Distribution
  • Office Supplies
  • Business Cards
  • Construction Industry
  • Project Office
  • Customer Service

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