Find work in Canada.

357,196 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
NB
Senior Operations Agent
National Bank of Canada
Vancouver, BC
- Full-time
Helping Branch Administrator on Administrative and Operations routine when needed.
Added 41 mins ago
SO
Office Administrator
SERVPRO of NORTH VANCOUVER - Metro Vancouver Team
Burnaby, BC
- Full-time
📢 WE’RE HIRING! | Office Administrator & Marketing Representative
Added 2 hours ago
BM
Payroll administrator
Beachside Manor Ltd.
Placentia, NL
- From $22 CAD / hour
- Full-time
- On-site
Added 3 hours ago
SI
Office administrator
STEFANO'S INC.
Saint John, NB
- From $27 CAD / hour
- Full-time
- On-site
Added 3 hours ago
VC
Finance Administrator M/F
VINCI Construction
Saskatoon, SK
- Full-time
We are seeking a detail-oriented and organized Finance Administrator to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining…
Added 3 hours ago
FC
Site Administrator
Flatstone Construction
Saskatoon, SK
- Full-time
…reporting relationship to the Human Resources Manager, the Site Administrator provides the administrative backbone that keeps Flatstone's site operations running smoothly. Based in our…
Added 3 hours ago
TC
Desktop Support Engineer
Tata Consultancy Services
Montreal, QC
- Full-time
Microsoft Modern Desktop Administrator certification.
Added 4 hours ago
C
Hourly Cash Administrator - The Rec Room Roundhouse
Cineplex
Toronto, ON · Roundhouse The Rec Room
- Part-time
Cineplex Entertainment, headquartered in London, Ontario, is currently recruiting for the position of Cash Administrator - The Rec Room Masonville Place, reporting to the General Manager…
Added 4 hours ago
SB
Open for Account Executives
Sterling Brokers
Canada
- Full-time
…are the largest independently owned and operated Third Party Administrator (TPA) and Broker in Canada, and fourth largest overall. Established in 2014, SCB is growing rapidly and looking…
Added 4 hours ago
LI
Network administrator
Logesco Informatique
Nicolet, QC
- From $36 CAD / hour
- Full-time
- On-site
Added 5 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Hold Salesforce certifications, including Platform Developer I, Omni Studio Developer, Experience Cloud Consultant, and Administrator.
Added 5 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Hold Salesforce certifications, including Platform Developer I, Omni Studio Developer, Experience Cloud Consultant, and Administrator.
Added 5 hours ago
A
Office Administration / Administración de Oficina
Agoasis
NB · Chiasson Office, NB
- Full-time
We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the…
Added 5 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling,…
Added 6 hours ago
PD
Operations Administrator
Prep Doctors®
Mississauga, ON
- Full-time
The Operations Administrator ensures the efficient operation of our business processes and support systems. This role will collaborate closely with various teams to optimize operations,…
Added 6 hours ago
TT
Office administrator
TPAC TRANSPORT LTD.
Edmonton, AB
- From $36 CAD / hour
- Full-time
- On-site
Added 6 hours ago
NM
Office administrator
NEW MILLENIUM TIRE AND COLLISION CENTRE LTD.
Rocky View, AB
- From $37.65 CAD / hour
- Full-time
- On-site
Added 6 hours ago
BC
Office administrator
Bear Country Inn Ltd.
Terrace, BC
- $37 to $38 CAD / hour
- Full-time
- On-site
Added 6 hours ago
AT
Office administrator
Ahluwalia'z Transport Ltd.
Regina, SK
- From $28 CAD / hour
- Full-time
- On-site
Added 7 hours ago
SG
Payroll and Benefits Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 9 hours ago
HK
Child-care centre administrator
Happy Kids World
Port Moody, BC
- $46 to $47 CAD / hour
- Full-time
- On-site
Added 10 hours ago
AT
Office Administrator
AMACO TRAFFIC MANAGEMENT
New Westminster, BC
- Full-time
Added 11 hours ago
CS
Office administrator
C Sanghera Transport Ltd
Surrey, BC
- From $38.4 CAD / hour
- Full-time
- On-site
Added 11 hours ago
TR
Office administrator
Top Rock Homes Ltd
Leduc, AB
- From $37.5 CAD / hour
- Full-time
- On-site
Added 12 hours ago
TC
Property administrator
Tasbra Communities
Niagara Falls, ON
- $36.92 to $39 CAD / hour
- Full-time
- On-site

Flatstone Construction

Site Administrator

Saskatoon, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 9, 2027
Experience: 2–3 years of administrative experience, preferably in construction, mining, or an industrial environment
Posting language: English
Posted: Oct 11, 2026

Original job description

Company Overview:

Flatstone Construction is an English River First Nation–owned general contractor providing end-to-end infrastructure and construction services across Saskatchewan and Alberta. With over three decades of experience serving major mining operators, we combine proven technical capability with a strengthened culture of safety, quality, and reliability. Flatstone is built on long-term partnerships - creating opportunities for Indigenous workers and their communities while delivering consistent, high-performance results in demanding environments.

Job Summary:

Reporting to the Project Delivery Manager, with a functional reporting relationship to the Human Resources Manager, the Site Administrator provides the administrative backbone that keeps Flatstone's site operations running smoothly. Based in our Saskatoon office, the Site Administrator is the central point of coordination between the corporate office and our northern Saskatchewan project sites - managing timekeeping and payroll inputs, crew rotations and travel, personnel and training records, document control, and procurement support for Management, Supervisors, Foremen, and Workers.

This is an office-based role suited to someone who is highly organized, detail-oriented, and comfortable supporting multiple remote sites at once. The Site Administrator is expected to be an approachable, reliable resource for crews and site leadership - anticipating needs, keeping information accurate, and following through to make sure nothing falls through the cracks.

Key Responsibilities:

Timekeeping & Payroll Support

Collect, review, and enter timesheets submitted from project sites; verify hours, overtime, and cost codes against crew schedules before submission to payroll

Track attendance, rotation changes, leaves, and absences across sites; follow up with Supervisors and payroll on discrepancies promptly

Support accurate application of the collective agreement and company policies related to hours of work, overtime, and site allowances

Maintain time and attendance records in accordance with company record-retention requirements

Crew Mobilization, Travel & Camp Coordination

Coordinate crew rotations, flights, ground transportation, and camp accommodations for all project sites in line with site schedules and company travel policy

Liaise with client site services on room bookings, site access, and badging requirements

Prepare crew manifests and maintain an accurate, up-to-date personnel-on-site list for each project

Process travel and expense claims for site personnel in a timely and accurate manner

Onboarding & Personnel Records

Coordinate pre-mobilization requirements for new hires and returning workers, including client orientations, security clearances, and badging

Track and maintain training records, certifications, and tickets; flag upcoming expiries to Supervisors and the HSE team

Support the HR Manager with onboarding documentation, personnel file updates, and demobilization/offboarding paperwork

Handle confidential personnel information with discretion and in accordance with privacy requirements

Document Control & Project Administration

Maintain project document control, ensuring daily reports, logs, drawings, forms, and correspondence received from site are current and properly filed

Compile and distribute manpower reports, daily site reports, and meeting minutes for the Project Delivery Manager and project teams

Support HSE administration, including filing inspections, toolbox talks, and incident documentation received from site

Procurement & Office Support

Assist with purchase requisitions, receiving documentation, and invoice coding and reconciliation for project sites

Coordinate orders and shipments of PPE, supplies, and consumables to site with Procurement

Provide general administrative support to the Saskatoon office, including phones, email, filing, and office equipment

Act as the first point of contact for site-related inquiries from crews, client representatives, and corporate staff

Qualifications:

2–3 years of administrative experience, preferably in construction, mining, or an industrial environment

Post-secondary education in Office Administration, Business Administration, or a related field considered an asset

Experience with timekeeping, payroll support, or document control

Experience in a unionized environment and familiarity with collective agreement provisions considered an asset

Proficiency in Microsoft Office (Word, Excel, Outlook); experience with ERP, timekeeping, or payroll systems an asset

Occasional travel to northern Saskatchewan project sites may be required

Core Competencies

Highly organized - manages competing priorities and deadlines across multiple project sites

Detail-oriented - takes pride in accurate time, records, and data

Discreet and trustworthy with confidential and personnel information

Communicates effectively with workers, supervisors, management, and client representatives

Service-oriented and proactive - anticipates the needs of site teams and follows through

Collaborative and inclusive; supports workforce development for Indigenous workers and community members

Adaptable and resilient; comfortable with shifting priorities in a fast-paced environment

What We Offer

Flatstone offers a competitive total rewards package designed to support our employees and their families:

• Professional development: support for ongoing learning and training opportunities

• Meaningful work: contribute to projects that create lasting opportunities for Indigenous workers and communities across Saskatchewan

• Stability and growth: join an established, First Nation-owned organization with three decades of industry presence and an active project pipeline

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Please apply through the Des Nedhe website at https://desnedhe.com/careers/.

As a diverse and inclusive First Nation employer, we encourage all qualified and interested candidates to apply. Des Nedhe Group relies on Section 48 of the Saskatchewan Human Rights Code to give preference in employment opportunities to qualified candidates.

While we sincerely appreciate all applications, only candidates selected for interview will be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate timekeeping and payroll inputs, crew rotations and travel, onboarding and personnel records, and document control for multiple remote construction sites. Provide procurement and general office support while serving as a key contact between site crews, leadership, clients, and the corporate office.

Requirements

Requires 2–3 years of administrative experience, preferably in construction, mining, or an industrial environment; experience with timekeeping, payroll support, or document control is also sought. Post-secondary education in office or business administration is an asset, as are unionized-environment experience and familiarity with collective agreements; proficiency in Microsoft Office is expected.

Skills

Timekeeping
Payroll Support
Crew Scheduling
Travel Coordination
Camp Coordination
Onboarding
Personnel Records Management
Training Records Management
Document Control
Procurement Support
Microsoft Office
Data Accuracy
Confidentiality
Communication
Organization
Prioritization

Benefits

Professional Development
Learning And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Construction
Mining
Industrial Environment
Timekeeping
Payroll Support
Collective Agreement
Crew Rotations
Travel Coordination
Camp Accommodations
Client Orientations
Security Clearances
Badging
Training Records
Certifications
Document Control
Daily Site Reports
HSE Administration
Purchase Requisitions
Invoice Coding
Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP Systems
Personnel Records
Procurement
Office Administration

Report this job