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Added 14 mins ago
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Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the general supervision of the Director, Animal Resources Division (ARD), the incumbent is responsible for the management of the research animal facilities at the Montreal General…
Added 15 mins ago
DB
Part Time Bridal Sales
David's Bridal
Edmonton, AB
- Part-time
…presentation and operations of the store. S/he reports to the Store Manager in partnership with the Sales Manager. Bridal Stylists are brand ambassadors and demonstrate the values and…
Added 15 mins ago
SD
Assistant Front Store Manager, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Mississauga, ON
- Part-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 43 mins ago
HT
Financial Manager
Husky Technologies
Bolton, ON
- Full-time
Work closely with Human Resources to ensure that payroll and headcount are accurate in actuals and are reflected properly in the monthly forecasts and the annual budget. Provide further…
Added 44 mins ago
UO
Clinical Manager, Student Health and Wellness
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
The Clinical Manager is responsible for ensuring the effective and efficient delivery of healthcare services to students. This position is responsible for overseeing the clinical…
Added 1 hour ago
RS
INTEGRATED CHILD & YOUTH CLINICAL COUNSELLOR (ICY-CC)
Richmond School District No. 38
Richmond, BC
- Full-time
Manage employee conduct related matters including conduct employee relations related investigations with the human resources department, issues discipline and discharge of the employee when…
Added 1 hour ago
SS
Director of Operations, Healthcare Security - Vancouver Coastal Health
Securiguard Services Ltd.
Burnaby, BC
- Full-time
University Degree preferred, College Diploma or certificate in Personnel Management, Business Management, Human Resources or experience in an operational setting involving the management…
Added 2 hours ago
TC
Program Manager, Part-Time
Taproot Community Support Services
Kelowna, BC
- Part-time
The Program Manager provides comprehensive operational, administrative, and clinical leadership for a high complexity residential home serving adults with significant medical and support…
Added 2 hours ago
LC
Assistant Front Store Manager, Hourly Part Time Day
Loblaw Companies Limited
West Kelowna, BC
- Part-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 2 hours ago
LC
Cashier Manager, Hourly Full Time Day
Loblaw Companies Limited
Toronto, ON
- Full-time
The Cash Manager manages the resources (human, physical, financial) of the Cash Department. The Cash Manager interfaces with other store departments to ensure achievement of store…
Added 2 hours ago
LC
Assistant Front Store Manager, Hourly Full Time Day
Loblaw Companies Limited
Shelburne, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 2 hours ago
LC
Front Store Manager, Salaried Full Time Day
Loblaw Companies Limited
Shelburne, ON
- Full-time
The Front Store Manager (FSM) is responsible for managing the overall Front Store’s performance. The Front Store includes all areas of the store, including cosmetics, excluding Pharmacy.…
Added 3 hours ago
L
Deli Department Manager - Full Time
Longo's
Toronto, ON · Greater Toronto Area, Canada
- Full-time
If you require accommodation, please contact the Human Resources Coordinator at:
Added 3 hours ago
RA
Human Resources Manager
Right Advisors
ON · Mississauga (Mississauga Valleys / East Cooksville), Ontario
- Full-time
 Minimum three years of progressive human resources experience.
Added 3 hours ago
DT
Area Manager, Recycling Operations (Brampton or Kitchener, ON, Canada)
Dhaka Technologies Limited Company
ON · Brampton North, Ontario
- $180,000 to $210,000 CAD / year
- Full-time
Job Title: Area Manager, Recycling Operations
Added 3 hours ago
DE
LEAD TECHNOLOGY INTEGRATOR (AV)
Design Electronics
Niagara Falls, ON
- Full-time
Comparable Job Titles: Technical Integration Manager, Home Automation Manager, Smart Systems Manager, or Automation Solutions Manager.
Added 3 hours ago
LC
Assistant Front Store Manager, Hourly Full Time Day
Loblaw Companies Limited
Toronto, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 3 hours ago
C
Plant Manager
Carlisle
Crossfield, AB
- Full-time
Interaction with the rest of the company. Engage with purchasing, environmental, health & safety, engineering, human resources, and corporate staff. The Plant Manager will be called upon to…
Added 4 hours ago
Spa Manager
Wickaninnish Inn
Tofino, BC
Administer Human Resources related tasks within the department, including, but not limited to, scheduling, submitting payroll, interviewing, hiring, performance management, reviews, etc.)…
Added 4 hours ago
Housekeeping Leader
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Tofino, BC
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Added 4 hours ago
Front Office Supervisor
Wickaninnish Inn
Tofino, BC
Participate in all Human Resource functions within the Front Office Department, as directed by the Front Office Manager.
Added 4 hours ago
Assistant Restaurant Manager
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Tofino, BC
Join our Restaurant Team as an Assistant Restaurant Manager, where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four…
Added 4 hours ago
Assistant Spa Manager
Wickaninnish Inn
Tofino, BC
Assist in administering Human Resources related tasks within the department, including, but not limited to, scheduling, training, submitting payroll, performance management, reviews, etc.)…
Added 4 hours ago
IT Help Desk Support I
Your Neighbourhood Credit Union
Kitchener, ON
Reports to: Manager, IT Infrastructure & Operations
Added 4 hours ago
Payroll Coordinator
Bearspaw First Nation
Stoney 142, 143, 144, AB · Mînî Thnî,, AB
…administration. The position works closely with the Payroll & Human Resources Director, Finance, managers, supervisors, and employees to ensure payroll information is complete, accurate,…

Closed listing

Flatstone Construction

Site Administrator

Saskatoon, SK, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Apr 9, 2027
Experience: 2–3 years of administrative experience, preferably in construction, mining, or an industrial environment
Posting language: English
Posted: Oct 11, 2026

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Original job description

Archived listing. The details below describe a past opening.

Company Overview:

Flatstone Construction is an English River First Nation–owned general contractor providing end-to-end infrastructure and construction services across Saskatchewan and Alberta. With over three decades of experience serving major mining operators, we combine proven technical capability with a strengthened culture of safety, quality, and reliability. Flatstone is built on long-term partnerships - creating opportunities for Indigenous workers and their communities while delivering consistent, high-performance results in demanding environments.

Job Summary:

Reporting to the Project Delivery Manager, with a functional reporting relationship to the Human Resources Manager, the Site Administrator provides the administrative backbone that keeps Flatstone's site operations running smoothly. Based in our Saskatoon office, the Site Administrator is the central point of coordination between the corporate office and our northern Saskatchewan project sites - managing timekeeping and payroll inputs, crew rotations and travel, personnel and training records, document control, and procurement support for Management, Supervisors, Foremen, and Workers.

This is an office-based role suited to someone who is highly organized, detail-oriented, and comfortable supporting multiple remote sites at once. The Site Administrator is expected to be an approachable, reliable resource for crews and site leadership - anticipating needs, keeping information accurate, and following through to make sure nothing falls through the cracks.

Key Responsibilities:

Timekeeping & Payroll Support

Collect, review, and enter timesheets submitted from project sites; verify hours, overtime, and cost codes against crew schedules before submission to payroll

Track attendance, rotation changes, leaves, and absences across sites; follow up with Supervisors and payroll on discrepancies promptly

Support accurate application of the collective agreement and company policies related to hours of work, overtime, and site allowances

Maintain time and attendance records in accordance with company record-retention requirements

Crew Mobilization, Travel & Camp Coordination

Coordinate crew rotations, flights, ground transportation, and camp accommodations for all project sites in line with site schedules and company travel policy

Liaise with client site services on room bookings, site access, and badging requirements

Prepare crew manifests and maintain an accurate, up-to-date personnel-on-site list for each project

Process travel and expense claims for site personnel in a timely and accurate manner

Onboarding & Personnel Records

Coordinate pre-mobilization requirements for new hires and returning workers, including client orientations, security clearances, and badging

Track and maintain training records, certifications, and tickets; flag upcoming expiries to Supervisors and the HSE team

Support the HR Manager with onboarding documentation, personnel file updates, and demobilization/offboarding paperwork

Handle confidential personnel information with discretion and in accordance with privacy requirements

Document Control & Project Administration

Maintain project document control, ensuring daily reports, logs, drawings, forms, and correspondence received from site are current and properly filed

Compile and distribute manpower reports, daily site reports, and meeting minutes for the Project Delivery Manager and project teams

Support HSE administration, including filing inspections, toolbox talks, and incident documentation received from site

Procurement & Office Support

Assist with purchase requisitions, receiving documentation, and invoice coding and reconciliation for project sites

Coordinate orders and shipments of PPE, supplies, and consumables to site with Procurement

Provide general administrative support to the Saskatoon office, including phones, email, filing, and office equipment

Act as the first point of contact for site-related inquiries from crews, client representatives, and corporate staff

Qualifications:

2–3 years of administrative experience, preferably in construction, mining, or an industrial environment

Post-secondary education in Office Administration, Business Administration, or a related field considered an asset

Experience with timekeeping, payroll support, or document control

Experience in a unionized environment and familiarity with collective agreement provisions considered an asset

Proficiency in Microsoft Office (Word, Excel, Outlook); experience with ERP, timekeeping, or payroll systems an asset

Occasional travel to northern Saskatchewan project sites may be required

Core Competencies

Highly organized - manages competing priorities and deadlines across multiple project sites

Detail-oriented - takes pride in accurate time, records, and data

Discreet and trustworthy with confidential and personnel information

Communicates effectively with workers, supervisors, management, and client representatives

Service-oriented and proactive - anticipates the needs of site teams and follows through

Collaborative and inclusive; supports workforce development for Indigenous workers and community members

Adaptable and resilient; comfortable with shifting priorities in a fast-paced environment

What We Offer

Flatstone offers a competitive total rewards package designed to support our employees and their families:

• Professional development: support for ongoing learning and training opportunities

• Meaningful work: contribute to projects that create lasting opportunities for Indigenous workers and communities across Saskatchewan

• Stability and growth: join an established, First Nation-owned organization with three decades of industry presence and an active project pipeline

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Please apply through the Des Nedhe website at https://desnedhe.com/careers/.

As a diverse and inclusive First Nation employer, we encourage all qualified and interested candidates to apply. Des Nedhe Group relies on Section 48 of the Saskatchewan Human Rights Code to give preference in employment opportunities to qualified candidates.

While we sincerely appreciate all applications, only candidates selected for interview will be contacted.

About employer

More about this job

Responsibilities

Coordinate timekeeping and payroll inputs, crew rotations and travel, onboarding and personnel records, and document control for multiple remote construction sites. Provide procurement and general office support while serving as a key contact between site crews, leadership, clients, and the corporate office.

Requirements

Requires 2–3 years of administrative experience, preferably in construction, mining, or an industrial environment; experience with timekeeping, payroll support, or document control is also sought. Post-secondary education in office or business administration is an asset, as are unionized-environment experience and familiarity with collective agreements; proficiency in Microsoft Office is expected.

Skills

Timekeeping
Payroll Support
Crew Scheduling
Travel Coordination
Camp Coordination
Onboarding
Personnel Records Management
Training Records Management
Document Control
Procurement Support
Microsoft Office
Data Accuracy
Confidentiality
Communication
Organization
Prioritization

Benefits

Professional Development
Learning And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Construction
Mining
Industrial Environment
Timekeeping
Payroll Support
Collective Agreement
Crew Rotations
Travel Coordination
Camp Accommodations
Client Orientations
Security Clearances
Badging
Training Records
Certifications
Document Control
Daily Site Reports
HSE Administration
Purchase Requisitions
Invoice Coding
Microsoft Word
Microsoft Excel
Microsoft Outlook
ERP Systems
Personnel Records
Procurement
Office Administration

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