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LC
Inbound Sales Development Representative - Hospitality
Lightspeed Commerce, Inc.
Remote, Canada
- Full-time
- Remote
Work with the Hospitality Sales Manager to develop new strategies to grow sales pipeline, and consistently meet monthly, and quarterly goals;
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BU
Production and Operations Manager
BE Ultimate Apparel
Vancouver, BC
- Full-time
What You'll Do - Supplier and Product Management
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FSQ Technician
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- Full-time
…technical support to plant operations, the FSQ engineer and manager in day-to-day plant floor activities. Provide leadership in the areas of Food Safety and Quality Management with an…
Added 15 mins ago
Quality Control Inspector (Supply Chain & Logistics)
OSI Maritime Systems
Burnaby, BC
Reporting to the Manager of Warehouse Operations the QC Inspector will be responsible for the validation of all operational process outputs, inspecting incoming material, in process, and…
Added 15 mins ago
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Associate Product Manager - Residential Locks
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- $70,000 to $80,000 CAD / year
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Exposure to manufacturing, sourcing, or supplier management.
Added 15 mins ago
D|
Demand Planning Manager
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Toronto, ON
- Full-time
Identify process improvements and sustainable supply chain opportunities, working with senior management and the Sustainability & Social Impact team to improve supplier selection against…
Added 30 mins ago
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Ottawa, ON
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As an ODM/JDM Procurement Manager, you will serve as the commercial and strategic procurement lead for outsourced hardware development and manufacturing programs. You will engage early with…
Added 45 mins ago
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Quality Supervisor
Magna International
Penetanguishene, ON
- Full-time
…functionality, and user interaction. As a global automotive supplier and full-system partner, Magna brings together expertise across Mechatronics and Mirror systems to deliver integrated…
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Account Coordinator
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Added 45 mins ago
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Buyer
Telecon
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- $60,000 to $65,000 CAD / year
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MS
Contracts Manager
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Mississauga, ON
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Added 1 hour ago
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Central - Assistant Manager - Inventory Control - Contract
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Mississauga, ON
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…verifying invoices, reviewing coding and receiving, analyzing supplier costs, and investigating discrepancies between receipts and…
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Added 1 hour ago
PT
Information Technology Procurement
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ON · Ontario, Canada
- Full-time
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Added 1 hour ago
T&
Assistant Manager, Financial Accounting & Reporting
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Added 1 hour ago
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Toronto, ON
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Spécialiste en Logistique | Logistics Specialist
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BP
Account Coordinator
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Mississauga, ON
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Documents optional services provided, i.e. personal laundry, ironing, cleaning and reports to Manager for billing.
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MT
Program Manager
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Fleetway Inc.

Intermediate Contracts Coordinator (18-Month Term)

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 20, 2026
Experience: 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Posting language: English
Posted: Oct 21, 2026

Original job description

Job Description

Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. This is an 18-month term position providing maternity leave coverage. Reporting to the Contracts Manager, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.

The Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.

If you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!

Responsibilities

Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation. Identify documentation gaps or discrepancies and facilitate timely resolution.
Process invoice receipting and support contract-related payment activities in accordance with established procedures.
Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
Generate reports, maintain tracking tools, and monitor contract administration metrics.
Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.

Qualifications

Education:

Diploma or degree in Business Administration, Legal Studies, Engineering Technology, or a related field.

Experience:

2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Experience managing documentation, records, and version control processes.
Strong organizational skills with exceptional attention to detail.
Experience working with multiple stakeholders and managing competing priorities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know - we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
Flexible work hours (with core hours)
We have Mental Health first aid trained staff in all offices
A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
Ability to save for your future with our company matching RRSP program
15-week maternity leave top-up program
Employee & Family Assistance Program
Annual health & wellness reimbursements
Business casual work environment, with casual Fridays
A slick company jacket that will definitely make you the envy of your friends

Apply About employer

More about this job

Responsibilities

Administer contract documentation and records throughout the contract lifecycle, monitor obligations and compliance, and coordinate with internal teams, suppliers, and project stakeholders. Process invoices and supporting documentation, maintain reports and tracking tools, support audit readiness, and identify improvements to contract management practices.

Requirements

A diploma or degree in Business Administration, Legal Studies, Engineering Technology, or a related field is requested, along with 2–5 years of relevant experience in contract administration, document control, procurement, or project coordination. Candidates should have strong organizational and communication skills, attention to detail, experience managing documentation and competing priorities, and proficiency with Microsoft Office; experience in engineering, marine, defense, government, or project-based environments is an asset.

Skills

Contract Administration
Contract Documentation
Document Control
Version Control
Contract Compliance
Records Management
Invoice Processing
Financial Processing
Stakeholder Coordination
Audit Readiness
Reporting
Process Improvement
Attention to Detail
Microsoft Excel
Microsoft Word
Microsoft Outlook

Benefits

Career Growth and Development Opportunities
Training and Professional Certification Support
Flexible Work Hours
Flexible Medical, Dental, and Vision Plan
Company-Matching RRSP Program
Maternity Leave Top-Up Program
Employee and Family Assistance Program
Annual Health and Wellness Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Contract Lifecycle
Contract Documentation
Contract Compliance
Contractual Obligations
Document Control
Version Control
Records Management
Document Repositories
Invoice Receipting
Payment Processing
Financial Processing
Procurement
Project Coordination
Stakeholder Coordination
Supplier Coordination
Audit Readiness
Compliance Requirements
Reporting
Tracking Tools
Process Improvement
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Marine Industry
Canadian Government Security Clearance

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