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Added 1 min ago
CO
Job ID #32289: Senior Project Manager, Mobility Planning
City of Hamilton
Hamilton, ON
- Full-time
Reporting to the Manager, Transportation Planning Services, the Senior Project Manager will be responsible for advancing strategic transportation policies, plans, and initiatives. The…
Added 30 mins ago
M
Restaurant manager
McDonald's
AB · Edmonton, AB
- Full-time
Determine type of services to be offered and implement operational procedures
Added 30 mins ago
BL
Accounts Receivable & Collections Specialist
BC Legal Management Association
Vancouver, BC
- Other
Experience with billing and invoicing processes in a legal or professional services environment is an asset
Added 30 mins ago
GO
Community Health Nurse
Government of Yukon
Whitehorse, YT
- Full-time
Community Nursing is committed to excellence in providing a range of accessible, affordable services that assist individuals, families, and communities to reach their full potential. As a…
Added 30 mins ago
CO
Administrative Assistant - Client Services (full time, term)
City of Winnipeg
Winnipeg, MB
- Full-time
Under the general direction of the Manager of Client Services, the Administrative Assistant is responsible for providing a broad range of coordination and administrative support services…
Added 30 mins ago
GO
Library Technician (Bilingual)
Government of Yukon
Whitehorse, YT
- Part-time
La bibliothèque d’Énergie, Mines et Ressources offre des services de recherche et d’information sur le Yukon dans les domaines suivants : géologie, mines, pétrole et gaz, énergie,…
Added 30 mins ago
PH
Manager, 3D Printing & Clinical Engineering
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Vancouver, BC
- Full-time
The 3D Printing & Clinical Engineering Manager provides strategic, operational, and technical leadership for the Clinical Technology Innovation (CTI) Program, with a specific focus on…
Added 30 mins ago
NS
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N2P Systems
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- Full-time
…enterprise web platform delivered through Adobe Experience Manager (AEM) Edge Delivery Services…
Added 46 mins ago
FW
Lead Client Services Associate
Flatiron Wealth
Toronto, ON
- Full-time
CSC, LLQP, or other relevant financial services credentials are preferred.
Added 1 hour ago
NB
Banking Advisor
National Bank of Canada
Baie-Comeau, QC
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
Added 1 hour ago
NB
BANKING ADVISOR
National Bank of Canada
Sorel-Tracy, QC
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
Added 1 hour ago
NB
BANKING ADVISOR
National Bank of Canada
Saint-Felix-de-Valois, QC
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
Added 1 hour ago
HT
A/P Administrator
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Bolton, ON
- Full-time
…This is an on-site position. You will report to the Shared Services AP Manager and will work as part of a team in a fully automated, full-cycle accounts payable role. If you are a…
Added 1 hour ago
NB
BANKING ADVISOR
National Bank of Canada
Lorraine, QC
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
Added 1 hour ago
NB
Senior banking advisor
National Bank of Canada
Calgary, AB
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
Added 1 hour ago
NB
Banking Advisor
National Bank of Canada
Laval, QC
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…
Added 1 hour ago
NI
Manager, Grant Finance & Compliance
Nutrition International
Remote, Canada
- $90,000 to $95,000 CAD / year
- Full-time
- Remote
The Manager, Grant Finance & Compliance plays a key role in supporting the financial management, reporting, and compliance of Nutrition International’s (NI) donor-funded portfolio.
Added 1 hour ago
LL
National Credit and Treasury Manager
Liebherr-Canada Ltd.
Burlington, ON
- Full-time
The National Credit & Treasury Manager is a senior leader responsible for managing the credit & treasury functions of the organization. Reporting to the Finance Director this role will lead…
Added 1 hour ago
NB
Chief Solution Architect
National Bank of Canada
Montreal, QC
- Full-time
Experience as a Solutions Architect within the financial services industry.
Added 2 hours ago
SH
Manager Accounting
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- Full-time
Reporting to, and under the general direction of the Director of Financial Reporting, the Manager of Accounting is responsible for:
Added 2 hours ago
KG
Analyst Intern - Sustainability Engineering (12 - 18 months)
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…Corporate Citizenship, High Performance Culture, and Rigorous Financial…
Added 2 hours ago
GO
Social Services Program Manager
Government of Manitoba
The Pas, MB
- Full-time
Reporting to the Regional Director, the Social Services Program Manager is responsible for providing leadership and support in a range of management and supervisory activities associated…
Added 3 hours ago
AH
Registered Nurse
Alberta Health Services
Sedgewick, AB
- Part-time
As a Registered Nurse (RN), you will provide a wide variety of nursing services to patients, families, communities and populations, while taking necessary steps to ensure their safety and…
Added 3 hours ago
AH
Registered Nurse
Alberta Health Services
Sedgewick, AB
- Full-time
As a Registered Nurse (RN), you will provide a wide variety of nursing services to patients, families, communities and populations, while taking necessary steps to ensure their safety and…
Added 3 hours ago
DQ
restaurant manager
Dairy Queen
Calgary, AB
- Full-time

Fleetway Inc.

Intermediate Contracts Coordinator (18-Month Term)

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 20, 2026
Experience: 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Posting language: English
Posted: Oct 21, 2026

Original job description

Job Description

Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. This is an 18-month term position providing maternity leave coverage. Reporting to the Contracts Manager, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.

The Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.

If you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!

Responsibilities

Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation. Identify documentation gaps or discrepancies and facilitate timely resolution.
Process invoice receipting and support contract-related payment activities in accordance with established procedures.
Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
Generate reports, maintain tracking tools, and monitor contract administration metrics.
Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.

Qualifications

Education:

Diploma or degree in Business Administration, Legal Studies, Engineering Technology, or a related field.

Experience:

2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Experience managing documentation, records, and version control processes.
Strong organizational skills with exceptional attention to detail.
Experience working with multiple stakeholders and managing competing priorities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know - we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
Flexible work hours (with core hours)
We have Mental Health first aid trained staff in all offices
A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
Ability to save for your future with our company matching RRSP program
15-week maternity leave top-up program
Employee & Family Assistance Program
Annual health & wellness reimbursements
Business casual work environment, with casual Fridays
A slick company jacket that will definitely make you the envy of your friends

Apply About employer

More about this job

Responsibilities

Administer contract documentation and records throughout the contract lifecycle, monitor obligations and compliance, and coordinate with internal teams, suppliers, and project stakeholders. Process invoices and supporting documentation, maintain reports and tracking tools, support audit readiness, and identify improvements to contract management practices.

Requirements

A diploma or degree in Business Administration, Legal Studies, Engineering Technology, or a related field is requested, along with 2–5 years of relevant experience in contract administration, document control, procurement, or project coordination. Candidates should have strong organizational and communication skills, attention to detail, experience managing documentation and competing priorities, and proficiency with Microsoft Office; experience in engineering, marine, defense, government, or project-based environments is an asset.

Skills

Contract Administration
Contract Documentation
Document Control
Version Control
Contract Compliance
Records Management
Invoice Processing
Financial Processing
Stakeholder Coordination
Audit Readiness
Reporting
Process Improvement
Attention to Detail
Microsoft Excel
Microsoft Word
Microsoft Outlook

Benefits

Career Growth and Development Opportunities
Training and Professional Certification Support
Flexible Work Hours
Flexible Medical, Dental, and Vision Plan
Company-Matching RRSP Program
Maternity Leave Top-Up Program
Employee and Family Assistance Program
Annual Health and Wellness Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Contract Lifecycle
Contract Documentation
Contract Compliance
Contractual Obligations
Document Control
Version Control
Records Management
Document Repositories
Invoice Receipting
Payment Processing
Financial Processing
Procurement
Project Coordination
Stakeholder Coordination
Supplier Coordination
Audit Readiness
Compliance Requirements
Reporting
Tracking Tools
Process Improvement
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Marine Industry
Canadian Government Security Clearance

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