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Added 9 mins ago
BE
Senior Business Analyst
BC Energy Regulator
Victoria, BC
- Full-time
…(Analyst) plays a pivotal role in aligning business strategy with technology solutions to drive organizational effectiveness and regulatory compliance at the BCER. This position serves as a…
Added 39 mins ago
CP
Sector Director - Healthcare
Colliers Project Leaders
Toronto, ON · Ottawa, ON · Mississauga, ON · Vancouver, BC · Calgary, AB · GTA, ON
- $126,376 to $173,677 CAD / year
- Full-time
We are seeking a Sector Director to lead growth and strengthen Colliers Project Leaders' position in the Healthcare sector.
Added 48 mins ago
EI
Manager, Technology Infrastructure Modernization
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
…to expand team member skillset and continue evolving as new technology and ideas…
Added 1 hour ago
Technical Project Coordinator (E.I.T or Technologist) - Machinery Performance
Spartan Controls Ltd.
Calgary, AB
…& Solutions team, based in Calgary. Spartan’s MP solutions lead the industry in terms of emissions reduction and sustainability, and our Reliability solutions are a game-changer, helping…
Added 1 hour ago
Project Manager (Machinery Performance)
Spartan Controls Ltd.
Calgary, AB
…& Solutions team, based in Calgary. Spartan’s MP Solutions lead the industry in terms of emissions reduction and sustainability, and our Reliability solutions are a game-changer, helping…
Added 1 hour ago
OC
Consultant, Zip
Optis Consulting
Calgary, AB
- Full-time
…our Vancouver, Toronto, Calgary, or Montreal team. You will lead the design and delivery of source-to-pay (S2P) solutions for our clients. This includes interviewing key stakeholders,…
Added 1 hour ago
A
Delivery Lead - Health
Accenture
Montreal, QC
- Full-time
Manage relationships with vendors and technology partners in compliance with Quebec public sector procurement regulations (SEAO, RENA).
Added 1 hour ago
A
SAP Finance Consultant
Accenture
Montreal, QC
- Full-time
The Advanced Technology Centers (ATCs) is the engine for reinvention in our clients' transformation journey. Powered by more than 255,000 people across 24 countries, ATCs will provide our…
Added 1 hour ago
HT
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
- Full-time
At Husky TechnologiesTM, our success is based on your success. Our ability to keep our customers in the lead is based on building the strongest team possible.
Added 1 hour ago
FI
Intermediate Contracts Coordinator (18-Month Term)
Fleetway Inc.
Dartmouth, NS
- Full-time
Diploma or degree in Business Administration, Legal Studies, Engineering Technology, or a related field.
Added 1 hour ago
IS
Specialist, Combat Systems
Irving Shipbuilding
Dartmouth, NS
- Full-time
Lead the resolution of complex technical issues during design, integration, production, testing, and evaluation.
Added 1 hour ago
MI
Process Engineer
McAsphalt Industries Limited
Calgary, AB
- Full-time
…Additionally, McAsphalt provides comprehensive services and technology solutions, encompassing paving, testing, research and development, engineering, and…
Added 1 hour ago
UO
Canada Impact+ Emerging Leader. Assistant or Associate Professor in Sustainable Transportation Futures
University of Alberta
Edmonton, AB
- Full-time
…underserved, older, and disabled populations. Research may integrate technology development and testing with systems modelling, lifecycle and environmental assessment, infrastructure…
Added 2 hours ago
UO
Senior Manager, Innovation Partnerships - Clean Energy, Critical Minerals and Mining
University of British Columbia
Vancouver, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
…opportunity qualification, and knowledge of sponsored research, technology transfer, commercialization, entrepreneurship, and public/private innovation funding models to create…
Added 2 hours ago
UO
Senior Manager, Innovation Partnerships - Defense, Cybersecurity and Dual Use Technologies
University of British Columbia
Vancouver, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
…opportunity qualification, and knowledge of sponsored research, technology transfer, commercialization, entrepreneurship, and public/private innovation funding models to create…
Added 2 hours ago
V|
Ingénieur(e) Application / Application Engineer
Veolia | Water Tech
Montreal, QC
- Full-time
Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to…
Added 2 hours ago
FS
Embedded Software Designer
Fidus Systems
Remote, Canada
- Full-time
- Remote
…and deliver next-generation products for clients in emerging technology…
Added 2 hours ago
FS
Hardware Designer
Fidus Systems
Remote, Canada
- Full-time
- Remote
…and deliver next-generation products for clients in emerging technology…
Added 2 hours ago
FS
PCB Layout Designer
Fidus Systems
Remote, Canada
- Full-time
- Remote
…and deliver next-generation products for clients in emerging technology…
Added 2 hours ago
OC
Consultant/Senior Consultant, Zip
Optis Consulting
BC · Vancouver, Calgary, Montreal or Toronto, British Columbia
- Full-time
actively seeking a Consultant or Senior Consultant to join our Vancouver, Toronto, Calgary, or Montreal team. You will lead the design and delivery of source-to-pay (S2P) solutions for our…
Added 2 hours ago
FS
Embedded Software Designer
Fidus Systems
Canada
- Full-time
…and deliver next-generation products for clients in emerging technology…
Added 2 hours ago
G&
Account Manager
Grand & Toy
Calgary, AB
- Full-time
…delivering innovative solutions in office supplies, furniture, technology, cleaning products, and facility…
Added 2 hours ago
CG
Manager, Sales Governance and Operations
Calian Group
Toronto, ON
- Full-time
…In this role, you will oversee sales governance processes, procurement and contracting activities, proposal and bid management, business reporting, operational improvement initiatives, and…
Added 2 hours ago
CG
Manager, Sales Governance and Operations
Calian Group
Ottawa, ON
- Full-time
…In this role, you will oversee sales governance processes, procurement and contracting activities, proposal and bid management, business reporting, operational improvement initiatives, and…
Added 2 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
…practices. The role serves as a key liaison between Information Technology and service areas to ensure that technology solutions effectively support business outcomes and service…

Fleetway Inc.

Intermediate Contracts Coordinator (18-Month Term)

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 20, 2026
Experience: 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Posting language: English
Posted: Oct 21, 2026

Original job description

Job Description

Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. This is an 18-month term position providing maternity leave coverage. Reporting to the Contracts Manager, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.

The Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.

If you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!

Responsibilities

Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation. Identify documentation gaps or discrepancies and facilitate timely resolution.
Process invoice receipting and support contract-related payment activities in accordance with established procedures.
Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
Generate reports, maintain tracking tools, and monitor contract administration metrics.
Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.

Qualifications

Education:

Diploma or degree in Business Administration, Legal Studies, Engineering Technology, or a related field.

Experience:

2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Experience managing documentation, records, and version control processes.
Strong organizational skills with exceptional attention to detail.
Experience working with multiple stakeholders and managing competing priorities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know - we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
Flexible work hours (with core hours)
We have Mental Health first aid trained staff in all offices
A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
Ability to save for your future with our company matching RRSP program
15-week maternity leave top-up program
Employee & Family Assistance Program
Annual health & wellness reimbursements
Business casual work environment, with casual Fridays
A slick company jacket that will definitely make you the envy of your friends

Apply About employer

More about this job

Responsibilities

Administer contract documentation and records throughout the contract lifecycle, monitor obligations and compliance, and coordinate with internal teams, suppliers, and project stakeholders. Process invoices and supporting documentation, maintain reports and tracking tools, support audit readiness, and identify improvements to contract management practices.

Requirements

A diploma or degree in Business Administration, Legal Studies, Engineering Technology, or a related field is requested, along with 2–5 years of relevant experience in contract administration, document control, procurement, or project coordination. Candidates should have strong organizational and communication skills, attention to detail, experience managing documentation and competing priorities, and proficiency with Microsoft Office; experience in engineering, marine, defense, government, or project-based environments is an asset.

Skills

Contract Administration
Contract Documentation
Document Control
Version Control
Contract Compliance
Records Management
Invoice Processing
Financial Processing
Stakeholder Coordination
Audit Readiness
Reporting
Process Improvement
Attention to Detail
Microsoft Excel
Microsoft Word
Microsoft Outlook

Benefits

Career Growth and Development Opportunities
Training and Professional Certification Support
Flexible Work Hours
Flexible Medical, Dental, and Vision Plan
Company-Matching RRSP Program
Maternity Leave Top-Up Program
Employee and Family Assistance Program
Annual Health and Wellness Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Contract Lifecycle
Contract Documentation
Contract Compliance
Contractual Obligations
Document Control
Version Control
Records Management
Document Repositories
Invoice Receipting
Payment Processing
Financial Processing
Procurement
Project Coordination
Stakeholder Coordination
Supplier Coordination
Audit Readiness
Compliance Requirements
Reporting
Tracking Tools
Process Improvement
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Marine Industry
Canadian Government Security Clearance

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