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Added 25 mins ago
CI
Smart Play Float
CHANCES Inc.
Charlottetown, PE
- Part-time
Report any incidents, accidents, or concerns to the Program Coordinator immediately.
Added 27 mins ago
SD
Manager, Acquisition Operations
Shoppers Drug Mart
Toronto, ON
- Full-time
Act as a central point of contact and coordinator for all operational integration activities, collaborating closely with Pharmacy Operations, IT, Finance, Real Estate, Legal, and HR to…
Added 34 mins ago
H(
Member Services Coordinator
HRAI (Heating, Refrigeration and Air Conditioning Institute of Canada)
Mississauga, ON
- Full-time
Role Description The Member Services Coordinator is a full-time hybrid role based in Mississauga, ON, with one day work-from-home. This role focuses on supporting HRAI members by responding…
Added 38 mins ago
FA
Project Coordinator
FitzGerald and Snow (2010) Ltd.
Charlottetown, PE
- Full-time
The Project Coordinator supports our Project Managers and Site Superintendents with the day-to-day coordination of active construction projects, and is cross-trained to provide light…
Added 1 hour ago
FC
shipping coordinator
Fisher Coating
Squamish, BC
- $28 to $36 CAD / hour
- Full-time
- On-site
Job Summary* We are seeking a proactive and detail-oriented International Shipping Coordinator to join our team. In this vital role, you will oversee the efficient coordination of shipping…
Added 1 hour ago
RM
Clinical Education Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The Professional Practice department is currently seeking a Temporary Part-Time Clinical Education Coordinator to join their team. This position will primarily focus on the Medical Program…
Added 1 hour ago
OH
Care Coordinator - Mt Sinai Hospital
Ontario Health atHome
Toronto, ON
- Full-time
As a Hospital Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers…
Added 1 hour ago
OH
Care Coordinator - Temporary Float Position (Temporary)
Ontario Health atHome
Toronto, ON
- Full-time
As a Temporary Float Hospital Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with…
Added 1 hour ago
OH
Care Coordinator - Temporary - TRI - University Centre
Ontario Health atHome
Toronto, ON
- Full-time
As a Hospital Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers…
Added 1 hour ago
OH
Care Coordinator - Toronto Western Hospital (Extended Hours)
Ontario Health atHome
Toronto, ON
- Full-time
As a Hospital Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers…
Added 1 hour ago
MC
Educational Assistant Practicum Coordinator
MaKami College
Calgary, AB
- Full-time
The primary responsibility of the Educational Assistant Practicum Coordinator is the planning, coordination, and oversight of practicum placements for students enrolled in the Educational…
Added 1 hour ago
GI
Quality Coordinator
Green Infrastructure Partners
Caledon, ON · Mississauga, ON · Perdue Court, Caledon, ON
- Full-time
Join GIP Construction Engineering (“GCE”) group as a Quality Coordinator based out of Caledon, Ontario. You will be part of a high-performing project team that is dedicated to delivering…
Added 1 hour ago
GI
Site Coordinator
Green Infrastructure Partners
Markham, ON · Commerce Valley Dr W, Markham, ON
- Full-time
Green Infrastructure Partners Inc. is seeking a high-caliber professional to lead the integration of design and field operations for complex Support-of-Excavation (SOE) projects. In this…
Added 1 hour ago
GI
Environmental Coordinator
Green Infrastructure Partners
Toronto, ON · Danforth Ave, Toronto, ON
- Full-time
Reporting into the Assistant Project Manager, the Environmental Coordinator is responsible for supporting and driving environmental compliance, and overall environmental risk management…
Added 1 hour ago
GI
Project Coordinator
Green Infrastructure Partners
Hamilton, ON · Lancing Dr, Hamilton, ON
- Full-time
The Project Coordinator will be responsible for providing overall administrative and technical expertise required support to a large scale construction project.
Added 1 hour ago
CC
Supportive Living Coordinator Fixed Term Contract
CMHA Calgary
Calgary, AB
- Other
POSITION TITLE: Supportive Living Coordinator
Added 1 hour ago
OH
Care Coordinator - Toronto General Hospital
Ontario Health atHome
Toronto, ON
- Full-time
As a Hospital Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers…
Added 1 hour ago
A
Business Coordinator, Underwriting and Sales Support - 14 Month Term
ATB
Calgary, AB
- Full-time
As ATB’s next Business Coordinator, you are a part of the Underwriting & Sales Support Senior leadership team and will be responsible for providing specialized support primarily to the…
Added 1 hour ago
CW
marketing coordinator
CJR Wholesale Grocers
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
- On-site
Marketing Coordinator* CJR Wholesale Grocers is a family owned business serving the GTA for over 30 years. We pride ourselves on providing independent grocers and food service partners with…
Added 2 hours ago
CT
logistics coordinator
CS-1 Transportation Inc (Non-asset 3PL)
Burlington, ON
- $60,000 to $70,000 CAD / year
- Full-time
- On-site
…*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\*\** *Position: *Logistics Coordinator (Senior) *Job Type: *Full-time, Permanent *Salary:* $60,000 -…
Added 2 hours ago
SB
Orderdesk & Production Coordinator
Sun Blinds
Edmonton, AB
- From $37,500 CAD / year
- Full-time
- On-site
Job Overview* We are seeking a dynamic and detail-oriented Orderdesk & Production Coordinator to join our fast-paced manufacturing environment. In this pivotal role, you will oversee order…
Added 2 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Field of Study: Public Health, Epidemiology, or other related field
Added 2 hours ago
G
Project Coordinator - Buildings
Graham
Toronto, ON
- Full-time
Graham is actively recruiting for a Project Coordinator to support the Buildings Division. Reporting to the Project Manager, this role is integral to coordinating, scheduling, quantity…
Added 2 hours ago
UO
Adjunct Instructor, Public Health and Rural Population Health, UC Clermont
University of Cincinnati
Clermont, QC
- Part-time
Attend scheduled meetings and events as appropriate and as requested by the Program Coordinator, Department Chair or Associate Dean.
Added 2 hours ago
ML
media coordinator
Mediatech Limited
Burlington, ON
- $50,000 to $55,000 CAD / year
- Full-time
- On-site
Job Summary* We are seeking an energetic and detail-oriented Traditional Marketing - Media Coordinator to drive our offline marketing initiatives through strategic media planning and…

Fleetway Inc.

Intermediate Contracts Coordinator

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Posting language: English
Posted: Oct 7, 2026

Original job description

Job Description

Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. Reporting to the Contracts team, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.

The Intermediate Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.

If you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!

Responsibilities

Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation. Identify documentation gaps or discrepancies and facilitate timely resolution.
Process invoice receipting and support contract-related payment activities in accordance with established procedures.
Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
Generate reports, maintain tracking tools, and monitor contract administration metrics.
Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.

Qualifications

Education:

Diploma in Business Administration, Legal Studies, Engineering Technology, or a related field.

Experience:

2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Experience managing documentation, records, and version control processes.
Strong organizational skills with exceptional attention to detail.
Experience working with multiple stakeholders and managing competing priorities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know - we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
Flexible work hours (with core hours)
We have Mental Health first aid trained staff in all offices
A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
Ability to save for your future with our company matching RRSP program
15-week maternity leave top-up program
Employee & Family Assistance Program
Annual health & wellness reimbursements
Business casual work environment, with casual Fridays
A slick company jacket that will definitely make you the envy of your friends

Apply About employer

More about this job

Responsibilities

Administer contract documentation and records throughout the contract lifecycle, monitor compliance and obligations, and coordinate documentation with internal teams, suppliers, and project stakeholders. Process invoice receipts and related payments, maintain tracking tools and reports, resolve documentation or financial discrepancies, and support audits and process improvements.

Requirements

A diploma in Business Administration, Legal Studies, Engineering Technology, or a related field is specified, along with 2–5 years of experience in contract administration, document control, procurement, project coordination, or a related function. Candidates should have strong organizational and communication skills, attention to detail, experience managing records and competing priorities, and proficiency with Microsoft Office; experience in engineering, marine, defense, government, or project-based environments is an asset.

Skills

Contract Administration
Contract Documentation
Document Control
Version Control
Contract Compliance
Records Management
Invoice Processing
Financial Processing
Stakeholder Coordination
Audit Readiness
Reporting
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft Outlook
Attention to Detail

Benefits

Training and Development Support
Flexible Work Hours
Medical Insurance
Dental Insurance
Vision Insurance
Company-Matching RRSP Program
Maternity Leave Top-Up
Employee and Family Assistance Program
Health and Wellness Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Contract Lifecycle
Contract Compliance
Contractual Obligations
Contract Deliverables
Contract Milestones
Document Control
Version Control
Records Management
Document Repositories
Invoice Receipting
Payment Processing
Procurement
Project Coordination
Stakeholder Coordination
Supplier Coordination
Audit Readiness
Compliance Requirements
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Process Improvement
Engineering
Marine
Defense
Government
Shipbuilding
Canadian Government Security Clearance

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