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Added 11 mins ago
SR
Project Supervisor – Burnaby
Stoney Restoration
Burnaby, BC
- Full-time
Project Supervisors at Stoney Restoration are hands-on leaders. You’re responsible for making sure work is done right, on time, and within budget - across multiple residential and…
Added 14 mins ago
NG
Normet Technical Specialist - North America
Normet Group
Sudbury, ON · Lively
- Full-time
We are a global technology company developing innovative solutions for mining, tunnelling, and construction, improving project safety, environmental impact, and productivity. We offer…
Added 14 mins ago
Director, Commissioning (m/f/d)
Nordex Group
AB
Minimum 7 years of experience in wind turbine commissioning, construction, operations, or project execution leadership.
Added 14 mins ago
EE
Electrical Engineer
Envari Energy Solutions
Hawthorne, NS · Ottawa, ON
- Full-time
Produce all documentation including design development information and schematics as well as tender and construction documents to fulfill project requirements
Added 14 mins ago
AG
Field Engineer in Training - Electrical
Artemis Gold - Blackwater Project
BC
- Temporary
Provide input to project and construction managers on all aspects of project controls including earned value, costs, and schedule updates.
Added 14 mins ago
TT
Structural Vibration Engineer
Thornton Tomasetti
Mississauga, ON
- Full-time
The successful candidate will work across the project lifecycle - from early design and performance criteria through modelling, field testing, mitigation design, construction support, and…
Added 25 mins ago
BD
Senior Business Process Analyst
Black Diamond Group
Calgary, AB
- Full-time
…differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to…
Added 25 mins ago
DC
Technical Specialist, Project Management
Defence Construction Canada
Winnipeg, MB
- Full-time
Are you a detail driven project management professional who thrives on bringing infrastructure and environmental projects to life? Do you enjoy partnering with clients, bringing together…
Added 27 mins ago
BC
Project Manager, Tailings Storage Facilities and Geotechnical Engineering
BBA Consultants
Mont-Tremblant, QC
- Full-time
Prepare and lead project meetings, produce progress reports and ensure clear communication with clients
Added 27 mins ago
BC
Project Manager, Tailings Storage Facilities and Geotechnical Engineering
BBA Consultants
Montreal, QC
- Full-time
Prepare and lead project meetings, produce progress reports and ensure clear communication with clients
Added 27 mins ago
BC
Project Manager, Tailings Storage Facilities and Geotechnical Engineering
BBA Consultants
Val-d'Or, QC
- Full-time
Prepare and lead project meetings, produce progress reports and ensure clear communication with clients
Added 27 mins ago
HR
Electrical Project Manager / Electrical Superintendent (309A)
HireLoft Recruitment
Ottawa, ON · Greater Ottawa Metropolitan Area
- $130,000 to $150,000 CAD / year
- Full-time
HireLoft Recruitment is partnering with a well-established Canadian construction company to hire an experienced Electrical Project Manager / Electrical Superintendent for a major…
Added 27 mins ago
TT
Senior Procurement Specialist (13766)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
Lead Complex Construction Procurements (Pre Award)
Added 27 mins ago
BC
Project Manager, Tailings Storage Facilities and Geotechnical Engineering
BBA Consultants
Sudbury, ON
- Full-time
Prepare and lead project meetings, produce progress reports and ensure clear communication with clients
Added 27 mins ago
BC
Principal Electrical Engineer for Energy, Mining, and Industrial
BBA Consultants
Vancouver, BC
- Full-time
As an Electrical Engineer in the BBA Vancouver office, you will lead and contribute to the execution of projects in conceptual, design, construction, commissioning and operational phases…
Added 27 mins ago
BC
Project Manager, Tailings Storage Facilities and Geotechnical Engineering
BBA Consultants
Quebec, QC
- Full-time
Prepare and lead project meetings, produce progress reports and ensure clear communication with clients
Added 27 mins ago
BC
Candidate to the engineering profession (CEP) – Power System Studies (three years of experience or l
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
By joining our team, you’ll be asked to help with the various stages of project execution, including proposals, site surveys, analysis studies of industrial power systems, drafting…
Added 27 mins ago
BC
Project Manager, Tailings Storage Facilities and Geotechnical Engineering
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
Prepare and lead project meetings, produce progress reports and ensure clear communication with clients
Added 27 mins ago
UR
Construction Administrator
Universal Realty Group
Halifax, NS
- Full-time
We are currently seeking a detail-oriented Construction Administrator | Coordinator to play a vital role in project documentation and coordination ensuring our commitment to excellence in…
Added 27 mins ago
BC
Project Manager, Tailings Storage Facilities and Geotechnical Engineering
BBA Consultants
Toronto, ON
- Full-time
Prepare and lead project meetings, produce progress reports and ensure clear communication with clients
Added 27 mins ago
MC
Senior Project Manager
Mirabelli Corporation
Toronto, ON · North York, ON
- Full-time
· Plan, schedule, direct and control construction project according to schedule and budget.
Added 27 mins ago
FC
Senior Contracts Manager
Fluor Corporation
Calgary, AB
- Full-time
Cross-Functional Leadership: Collaborate with project management, legal, engineering, construction, project controls, procurement, and finance teams to ensure seamless execution.
Added 29 mins ago
TC
Building Science Engineer
Trace Consulting Group
Vaughan, ON
- Full-time
The Building Science Project Manager role is based in our GTA office, with hybrid flexibility. You are a highly motivated team player who thinks outside of the box and has the drive to…
Added 29 mins ago
A
Lead Electrical Engineer
AtkinsRéalis
Mississauga, ON · Pickering, ON
- Full-time
Lead the design, development, review, and delivery of electrical system engineering for SMR nuclear projects through detailed design, construction, commissioning, and turnover phases.
Added 29 mins ago
BE
Senior Electrical Project Manager
BFG Enterprise Services
Markham, ON
- $100,000 to $120,000 CAD / year
- Full-time
Release base package orders, including lighting and distribution packages, in line with project schedules and manufacturer lead times. Manage long-lead items and substitutions.

Fleetway Inc.

Intermediate Contracts Coordinator

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Posting language: English
Posted: Oct 7, 2026

Original job description

Job Description

Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. Reporting to the Contracts team, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.

The Intermediate Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.

If you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!

Responsibilities

Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation. Identify documentation gaps or discrepancies and facilitate timely resolution.
Process invoice receipting and support contract-related payment activities in accordance with established procedures.
Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
Generate reports, maintain tracking tools, and monitor contract administration metrics.
Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.

Qualifications

Education:

Diploma in Business Administration, Legal Studies, Engineering Technology, or a related field.

Experience:

2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Experience managing documentation, records, and version control processes.
Strong organizational skills with exceptional attention to detail.
Experience working with multiple stakeholders and managing competing priorities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know - we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
Flexible work hours (with core hours)
We have Mental Health first aid trained staff in all offices
A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
Ability to save for your future with our company matching RRSP program
15-week maternity leave top-up program
Employee & Family Assistance Program
Annual health & wellness reimbursements
Business casual work environment, with casual Fridays
A slick company jacket that will definitely make you the envy of your friends

Apply About employer

More about this job

Responsibilities

Administer contract documentation and records throughout the contract lifecycle, monitor compliance and obligations, and coordinate documentation with internal teams, suppliers, and project stakeholders. Process invoice receipts and related payments, maintain tracking tools and reports, resolve documentation or financial discrepancies, and support audits and process improvements.

Requirements

A diploma in Business Administration, Legal Studies, Engineering Technology, or a related field is specified, along with 2–5 years of experience in contract administration, document control, procurement, project coordination, or a related function. Candidates should have strong organizational and communication skills, attention to detail, experience managing records and competing priorities, and proficiency with Microsoft Office; experience in engineering, marine, defense, government, or project-based environments is an asset.

Skills

Contract Administration
Contract Documentation
Document Control
Version Control
Contract Compliance
Records Management
Invoice Processing
Financial Processing
Stakeholder Coordination
Audit Readiness
Reporting
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft Outlook
Attention to Detail

Benefits

Training and Development Support
Flexible Work Hours
Medical Insurance
Dental Insurance
Vision Insurance
Company-Matching RRSP Program
Maternity Leave Top-Up
Employee and Family Assistance Program
Health and Wellness Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Contract Lifecycle
Contract Compliance
Contractual Obligations
Contract Deliverables
Contract Milestones
Document Control
Version Control
Records Management
Document Repositories
Invoice Receipting
Payment Processing
Procurement
Project Coordination
Stakeholder Coordination
Supplier Coordination
Audit Readiness
Compliance Requirements
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Process Improvement
Engineering
Marine
Defense
Government
Shipbuilding
Canadian Government Security Clearance

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