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Added 1 min ago
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Senior Mechanical Engineer - $00 - $00 Yearly Salary
Sacr -Davey Engineering
North Vancouver, BC
- $139,800 to $171,700 CAD / year
- Full-time
- On-site
…we are a privately held, multi-disciplinary engineering and project management firm serving the mining, energy, and industrial sectors. With offices across Canada, the United States, and…
Added 3 mins ago
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construction superintendent
ADECCO
Calgary, AB
- $150,000 to $180,000 CAD / year
- Full-time
- On-site
…leads by example, and is passionate about safety, quality, team development, and project execution. As the driving force behind on-site operations, you will oversee all aspects of…
Added 4 mins ago
S-
Senior Mechanical Engineer
Sacr -Davey Engineering
North Vancouver, BC
- $139,800 to $171,700 CAD / year
- Full-time
- On-site
…we are a privately held, multi-disciplinary engineering and project management firm serving the mining, energy, and industrial sectors. With offices across Canada, the United States, and…
Added 10 mins ago
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Manager, Technology Application Support
Aviso
Toronto, ON
- $110,000 to $125,000 CAD / year
- Full-time
Manage and lead a team of IT professionals responsible for application support, maintenance, and monitoring
Added 10 mins ago
MF
Residential Sales Consultant
Merit for Apprenticeship
Toronto, ON
- Full-time
We hand you 30-50 qualified inbound leads a month. No cold calling, no lead generation. The
Added 10 mins ago
B&
Business Development Representative
Black & McDonald Limited
Kelowna, BC
- Full-time
Black & McDonald’s Vancouver Service Team is growing and we are seeking a bright, motivated and high performing individual to join our team in the role of Business Development…
Added 10 mins ago
DG
Manager, Business Transformation
Doane Grant Thornton LLP
Toronto, ON
- Full-time
The role balances change management and process improvement. Depending on portfolio needs, you may bring deeper expertise in change management or strength across both disciplines, while…
Added 10 mins ago
AC
Power Traction & Power Supply Coordinator – Transit Metro System
Amaris Consulting | Part of Mantu
Toronto, ON
- Full-time
Proven experience in coordination and operational project management within transportation or railway environments.
Added 10 mins ago
AC
Data Scientist, Commercial Price Modelling
Aviva Canada
Toronto, ON
- Full-time
As a Data Scientist on our Commercial P&C Price Modelling & Sophistication team, you'll build models and data-driven solutions that improve customer experience, support business decisions,…
Added 10 mins ago
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Data Scientist, Commercial Price Modelling
Aviva Canada
Markham, ON
- Full-time
As a Data Scientist on our Commercial P&C Price Modelling & Sophistication team, you'll build models and data-driven solutions that improve customer experience, support business decisions,…
Added 10 mins ago
OM
Supervisor, Marketing Science
Omnicom Media
Toronto, ON
- Full-time
As a Supervisor, you will lead key analytical initiatives across multiple clients, oversee measurement and reporting strategies, guide and develop team members, and serve as a trusted…
Added 10 mins ago
AR
Director, Marketing
ARS Responds Canada
Toronto, ON · North York, ON
- $125,000 to $150,000 CAD / year
- Full-time
As a member of the Senior Management Team, the Director will bring marketing, client, competitive and market insight to strategic discussions while holding primary accountability for…
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Senior Marketing & Growth Manager
ElektraFi
Vancouver, BC
- Full-time
Working directly with the Founder and CEO and members of the leadership team, you will own marketing execution across growth campaigns, content, community, and events. You will turn ideas…
Added 11 mins ago
Senior Officer, Community Giving (Provincial)
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Vancouver, BC
The BC SPCA is a dynamic organization with facilities and services across the province of BC. Join an expanding team in an exciting time of change in an organization that makes a…
Added 11 mins ago
Consultant Technologist
Health Standards Organization
Toronto, ON
…development, material and design validation, documentation management, and monitoring project…
Added 11 mins ago
TM
Assistant Site Superintendent
Troika Management Corp
Vernon, BC
- Full-time
· A team player who is willing and able to pick up a tool as needed to get the job done and is highly adaptable in work hours and workload management.
Added 11 mins ago
NA
Strategic Procurement Specialist
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future…
Added 11 mins ago
NA
Administrative Lead, School of Manufacturing and Automation and School of Transportation (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Reporting to the Academic Strategy and Operations Manager, this role, as the sole supervisor of the administrative team, provides overall leadership and management functions for this group…
Added 11 mins ago
NA
Manager - Experiential Learning & Career Education
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Build capability across the leadership team through coaching, development planning, performance management, and succession planning.
Added 11 mins ago
NA
Student Development Coordinator, Student Life (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Exceptional Organization: Strong project and event management skills with the ability to coordinate multiple programs, deadlines, stakeholders, communications, and logistical details…
Added 11 mins ago
NA
Academic Liaison, Health & Life Sciences
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Project Leadership: Lead and implement projects aimed at reducing barriers, improving efficiency, enhancing communication, and streamlining processes. Apply project management…
Added 11 mins ago
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National Accounts Director
OPENLANE
Brampton, ON · Toronto, ON · CAN - ON - Brampton (Toronto)
- $125,000 to $150,000 CAD / year
- Full-time
…ideal candidate brings a strong background in relationship management, operational execution, and cross-functional leadership. In this role, they will utilize data-driven insights to guide…
Added 11 mins ago
HR
Assistant Manager, Restaurant
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- Full-time
Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package…
Added 11 mins ago
HR
Assistant Manager - Hard Rock Cafe
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- Full-time
Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package…
Added 11 mins ago
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Senior Project Management - Land Development
WSP
ON · ON, Canada
- Full-time
Are you a visionary leader driven to deliver complex projects and help shape thriving communities? As a Senior Project Manager – Land Development & Municipal Engineering, you will lead…

Fleetway Inc.

Intermediate Contracts Coordinator

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Posting language: English
Posted: Oct 7, 2026

Original job description

Job Description

Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. Reporting to the Contracts team, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.

The Intermediate Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.

If you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!

Responsibilities

Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation. Identify documentation gaps or discrepancies and facilitate timely resolution.
Process invoice receipting and support contract-related payment activities in accordance with established procedures.
Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
Generate reports, maintain tracking tools, and monitor contract administration metrics.
Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.

Qualifications

Education:

Diploma in Business Administration, Legal Studies, Engineering Technology, or a related field.

Experience:

2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Experience managing documentation, records, and version control processes.
Strong organizational skills with exceptional attention to detail.
Experience working with multiple stakeholders and managing competing priorities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know - we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
Flexible work hours (with core hours)
We have Mental Health first aid trained staff in all offices
A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
Ability to save for your future with our company matching RRSP program
15-week maternity leave top-up program
Employee & Family Assistance Program
Annual health & wellness reimbursements
Business casual work environment, with casual Fridays
A slick company jacket that will definitely make you the envy of your friends

Apply About employer

More about this job

Responsibilities

Administer contract documentation and records throughout the contract lifecycle, monitor compliance and obligations, and coordinate documentation with internal teams, suppliers, and project stakeholders. Process invoice receipts and related payments, maintain tracking tools and reports, resolve documentation or financial discrepancies, and support audits and process improvements.

Requirements

A diploma in Business Administration, Legal Studies, Engineering Technology, or a related field is specified, along with 2–5 years of experience in contract administration, document control, procurement, project coordination, or a related function. Candidates should have strong organizational and communication skills, attention to detail, experience managing records and competing priorities, and proficiency with Microsoft Office; experience in engineering, marine, defense, government, or project-based environments is an asset.

Skills

Contract Administration
Contract Documentation
Document Control
Version Control
Contract Compliance
Records Management
Invoice Processing
Financial Processing
Stakeholder Coordination
Audit Readiness
Reporting
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft Outlook
Attention to Detail

Benefits

Training and Development Support
Flexible Work Hours
Medical Insurance
Dental Insurance
Vision Insurance
Company-Matching RRSP Program
Maternity Leave Top-Up
Employee and Family Assistance Program
Health and Wellness Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Contract Lifecycle
Contract Compliance
Contractual Obligations
Contract Deliverables
Contract Milestones
Document Control
Version Control
Records Management
Document Repositories
Invoice Receipting
Payment Processing
Procurement
Project Coordination
Stakeholder Coordination
Supplier Coordination
Audit Readiness
Compliance Requirements
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Process Improvement
Engineering
Marine
Defense
Government
Shipbuilding
Canadian Government Security Clearance

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