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Added 3 mins ago
GI
Quality Coordinator
Green Infrastructure Partners
Caledon, ON · Mississauga, ON · Perdue Court, Caledon, ON
- Full-time
Join GIP Construction Engineering (“GCE”) group as a Quality Coordinator based out of Caledon, Ontario. You will be part of a high-performing project team that is dedicated to delivering…
Added 3 mins ago
GI
Site Coordinator
Green Infrastructure Partners
Markham, ON · Commerce Valley Dr W, Markham, ON
- Full-time
Perform field quality control tests, inspections, and day-to-day tasks associated with reinforcement installation and concreting.
Added 3 mins ago
GI
Bid Coordinator
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid…
Added 3 mins ago
GI
Environmental Coordinator
Green Infrastructure Partners
Toronto, ON · Danforth Ave, Toronto, ON
- Full-time
Reporting into the Assistant Project Manager, the Environmental Coordinator is responsible for supporting and driving environmental compliance, and overall environmental risk management…
Added 3 mins ago
GI
Project Coordinator
Green Infrastructure Partners
Hamilton, ON · Lancing Dr, Hamilton, ON
- Full-time
The Project Coordinator will be responsible for providing overall administrative and technical expertise required support to a large scale construction project.
Added 12 mins ago
GV
Elevation Project - Coordinator
Greater Vancouver Youth Unlimited
Surrey, BC
- Internship
passionate to see youth being transformed through quality Christian Education and cross-
Added 13 mins ago
S
Project Manager II
Septodont
Cambridge, ON
- Full-time
Typically leading 2-5 projects each with 4-10 team members and supported by a Project Coordinator per project. Project duration is generally more than 18 months.
Added 40 mins ago
CW
marketing coordinator
CJR Wholesale Grocers
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
- On-site
Marketing Coordinator* CJR Wholesale Grocers is a family owned business serving the GTA for over 30 years. We pride ourselves on providing independent grocers and food service partners with…
Added 1 hour ago
MB
Coordinator, Marketing
Maison Birks
Montreal, QC
- Full-time
Established since 1879, Birks is a luxury jewellery store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering…
Added 1 hour ago
G
Project Coordinator - Buildings
Graham
Toronto, ON
- Full-time
Graham is actively recruiting for a Project Coordinator to support the Buildings Division. Reporting to the Project Manager, this role is integral to coordinating, scheduling, quantity…
Added 1 hour ago
CB
Coordinator, Capilano Energy
CapWest Build
Vancouver, BC
- Full-time
…an efficient and cooperative approach, and always delivering project certainty. We believe it is the culmination of our passion for providing world-class construction and construction…
Added 1 hour ago
SG
Workplace Coordinator
S&P Global Mobility
London, ON
- $40,000 to $60,000 CAD / year
- Full-time
Manage relationships with external vendors, contractors, and service providers; obtain quotes and oversee work quality.
Added 1 hour ago
BC
construction project manager
Bertram Construction (Ontario) Ltd.
Barrie, ON
- $78,000 to $120,000 CAD / year
- Full-time
- On-site
We are looking for an experienced PROJECT MANAGER (Full-time) * *to join our team!* *Who we are* Welcome to the Bertram Construction team. We have been shaping the landscape of Simcoe…
Added 1 hour ago
BC
construction project coordinator
Bertram Construction (Ontario) Ltd.
Barrie, ON
- $55,000 to $80,000 CAD / year
- Full-time
- On-site
We are looking for an experienced PROJECT COORDINATOR (Full-time) * *to join our team!* *Who we are:* Welcome to the Bertram Construction team. We have been shaping the landscape of Simcoe…
Added 2 hours ago
K
Partner Administrative Assistant, Deals Advisory
KPMG
ON · Toronto, Ontario
- Full-time
…achieving client service excellence by delivering timely, high-quality products, and encouraging an environment that increases both the staff and client…
Added 2 hours ago
CD
Coordinator | Dispute Resolution and Complaint Handling
Centre de services scolaire Marguerite-Bourgeoys
Saint-Laurent, QC
- $103,235 to $137,644 CAD / year
- Full-time
- Contract
- On-site
…practices. Your expertise will directly contribute to enhancing the quality of the experience for students, parents, employees, and the entire educational community.The handling of…
Added 3 hours ago
Project Coordinator
Pomerleau
Delta, BC
As a Civil Project Coordinator working on our infrastructure project within Pomerleau Construction’s Infrastructure team, you will manage multiple activities and deadlines to develop a…
Added 3 hours ago
AT
Student Marketing and Graphic Design Coordinator
Arrow Transportation Systems Inc.
Kamloops, BC
- Other
We are looking for a Student Marketing and Graphic Design Coordinator to join our team in Kamloops, BC. This opportunity is ideal for a student looking to gain valuable experience in a…
Added 3 hours ago
TM
Assistant Site Superintendent
Troika Management Corp
Vernon, BC
- Full-time
…construction, excited to grow with a team committed to collaboration, quality, innovation and ready to help us build a legacy of excellence, we’d love to hear from…
Added 3 hours ago
C
Manager, Continuity & Response
Clio
Calgary, AB · Burnaby, BC · Vancouver, BC · Toronto, ON
- Full-time
…follow-through that turns lessons into durable improvements. You are a coordinator and a program leader - your job is to make sure the right people, playbooks, and structures are in place…
Added 4 hours ago
F
Marketing & Business Development Specialist (Marketing Department)
Fasken
AB · Calgary, AB
- Full-time
…Support approved activations in collaboration with the Marketing Coordinator and relevant…
Added 4 hours ago
AG
SAP Site Business & Integration Analyst
Alamos Gold Inc.
Dubreuilville, ON
- Full-time
Working across site functions and with Corporate Enterprise Systems, the Analyst assists with user enablement, data quality, process documentation, testing, reporting, controls, and…
Added 4 hours ago
SI
Marketing & Administrative Coordinator (SqDC)
Seabird Island Band
BC · Agassiz, British Columbia
- Full-time
As the Communications & Administrative Coordinator, you will play a dynamic role supporting both the communications and day-to-day operations of Sqéwqel Development Corporation. Reporting…
Added 4 hours ago
E
Digital Asset Coordinator
EllisDon
Mississauga, ON
- Full-time
You as a 'Digital Asset Coordinator' will be responsible for the following:
Added 4 hours ago
E
Project Coordinator
EllisDon
AB · Alberta Projects
- Full-time
You as a Project Coordinator (Building Group) will:

Fleetway Inc.

Intermediate Contracts Coordinator

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Posting language: English
Posted: Oct 7, 2026

Original job description

Job Description

Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. Reporting to the Contracts team, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.

The Intermediate Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.

If you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!

Responsibilities

Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation. Identify documentation gaps or discrepancies and facilitate timely resolution.
Process invoice receipting and support contract-related payment activities in accordance with established procedures.
Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
Generate reports, maintain tracking tools, and monitor contract administration metrics.
Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.

Qualifications

Education:

Diploma in Business Administration, Legal Studies, Engineering Technology, or a related field.

Experience:

2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Experience managing documentation, records, and version control processes.
Strong organizational skills with exceptional attention to detail.
Experience working with multiple stakeholders and managing competing priorities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know - we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
Flexible work hours (with core hours)
We have Mental Health first aid trained staff in all offices
A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
Ability to save for your future with our company matching RRSP program
15-week maternity leave top-up program
Employee & Family Assistance Program
Annual health & wellness reimbursements
Business casual work environment, with casual Fridays
A slick company jacket that will definitely make you the envy of your friends

Apply About employer

More about this job

Responsibilities

Administer contract documentation and records throughout the contract lifecycle, monitor compliance and obligations, and coordinate documentation with internal teams, suppliers, and project stakeholders. Process invoice receipts and related payments, maintain tracking tools and reports, resolve documentation or financial discrepancies, and support audits and process improvements.

Requirements

A diploma in Business Administration, Legal Studies, Engineering Technology, or a related field is specified, along with 2–5 years of experience in contract administration, document control, procurement, project coordination, or a related function. Candidates should have strong organizational and communication skills, attention to detail, experience managing records and competing priorities, and proficiency with Microsoft Office; experience in engineering, marine, defense, government, or project-based environments is an asset.

Skills

Contract Administration
Contract Documentation
Document Control
Version Control
Contract Compliance
Records Management
Invoice Processing
Financial Processing
Stakeholder Coordination
Audit Readiness
Reporting
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft Outlook
Attention to Detail

Benefits

Training and Development Support
Flexible Work Hours
Medical Insurance
Dental Insurance
Vision Insurance
Company-Matching RRSP Program
Maternity Leave Top-Up
Employee and Family Assistance Program
Health and Wellness Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Contract Lifecycle
Contract Compliance
Contractual Obligations
Contract Deliverables
Contract Milestones
Document Control
Version Control
Records Management
Document Repositories
Invoice Receipting
Payment Processing
Procurement
Project Coordination
Stakeholder Coordination
Supplier Coordination
Audit Readiness
Compliance Requirements
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Process Improvement
Engineering
Marine
Defense
Government
Shipbuilding
Canadian Government Security Clearance

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