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Added 11 mins ago
GO
Worker Advisor
Government of Manitoba
Winnipeg, MB
- Full-time
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities,…
Added 11 mins ago
AA
Spécialiste support client, Centre de Réponse à la Clientèle / Customer support specialist, Customer Response Center
Airbus Aircraft
Montreal, QC
- Full-time
Établir et entretenir une relation de forte collaboration avec les équipes « Customer Support A220 » et « Field Service »; et coordonner les activités pour assurer une réponse rapide aux…
Added 11 mins ago
IF
Diesel Apprentice - Technician II
Impact Fulfillment Services
Dartmouth, NS
- Full-time
…assistance of a T3, T4, TIC, SS or SM, when performing highly technical and superior diagnostic type repairs. Task assignments are directed by shop management to encourage development in a…
Added 11 mins ago
MS
Controls Programmer
Mecsmart Systems Inc.
Newmarket, ON
- Full-time
Are you energized by solving complex technical challenges? Do you enjoy seeing your work move from concept to commissioning? Are you looking for an environment where no two projects are the…
Added 11 mins ago
AA
Intégrateur.trice Avion en Avionique / Aircraft Avionics Integrator
Airbus Aircraft
Montreal, QC
- Full-time
…sécurité, à la navigabilité continue et à la performance en service de notre…
Added 11 mins ago
FC
Courier Team Lead
FedEx Canada
Corunna, ON
- Part-time
Good understanding of FedEx products, features of service, general operations.
Added 11 mins ago
C
Technical Support Specialist I
Connexall
Toronto, ON
- Full-time
Reporting to the Team Lead of Technical Support and Customer Experience, the Technical Support Specialist I is a primary technical resource for our customers. The successful candidate will…
Added 11 mins ago
IF
Technician II – Vehicle Maintenance
Impact Fulfillment Services
Toronto, ON · Scarborough, ON
- Full-time
…technicians on complex repairs and diagnostics while developing technical skills and maintaining…
Added 11 mins ago
BG
Field Service Planner
Berean Group International, Inc.
Saskatoon, SK
- Contract
…for scheduling the execution of Field Services operations at customer sites. This role ensures that all parts, tools, instructions and order details are made available to the Field Services…
Added 12 mins ago
NF
Underwriter, Builder Risk and Wrap-up, New Business
Northbridge Financial Corporation
Montreal, QC
- Full-time
…internal and external stakeholders and love utilizing their strong technical skills to ensure that risks are assessed…
Added 12 mins ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Dartmouth, NS · Lake City Thrift Store
- Full-time
Contribute to meeting store sales targets; provide efficient courteous customer service; use tact when dealing with difficult customers.
Added 12 mins ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Halifax, NS · Strawberry Hill Thrift Store
- Full-time
Contribute to meeting store sales targets; provide efficient courteous customer service; use tact when dealing with difficult customers.
Added 27 mins ago
EN
NDT - RT2 Technician
Echo NDE
Rocky View No 44, AB · Rocky View County, AB
- Temporary
Echo NDE is a wholly owned subsidiary of TIC Solutions and provides full service non-destructive testing, inspection, and integrity services throughout North America. Our wide array of…
Added 41 mins ago
PF
Gestionnaire principal·e de produit | Senior Product Manager , APM & GenAI
Power Factors
Montreal, QC
- Full-time
Added 41 mins ago
V|
Commercial Contracts Manager
Veolia | North America
Oakville, ON
- Contract
…people with drinking water and 61 million people with wastewater service, produced nearly 48 million megawatt hours of energy and treated 48 million metric tons of…
Added 41 mins ago
OC
technical sales specialist
Open Connection
Nanaimo, BC
- Full-time
Supervise activities of other technical sales specialists
Added 57 mins ago
CO
Job ID #31637: Project Manager, Infrastructure Management - RE-POST
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
…talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us…
Added 57 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Milton, ON
- Part-time
To assist with the technical functions of dispensing prescriptions, assist as appropriate in the delivery of pharmacy services and participate in the maintenance and operations of the…
Added 57 mins ago
CS
Delivery Director, Professional Services
Centric Software
Toronto, ON · CA ON Toronto Home Office
- Full-time
The Delivery Director (Customer Success) is responsible for leading Centric PLM post-implementation services organization. This role sits at the intersection of customer relationship…
Added 1 hour ago
TZ
Journeyman/woman Welder
Truck Zone
Bonnyville, AB
- Internship
…member would be performing skilled tasks in production welding, service & repair welding, prototype building, and fitter welding. They would fabricate custom prototypes from supplied…
Added 1 hour ago
NT
IT Intern
Noojmowin Teg Health Centre
Little Current, ON
- $21 to $23 CAD / hour
- Internship
The IT Intern provides day-to-day technical and administrative support to Noojmowin Teg Health Centre (NTHC), assisting with the effective operation of the organization’s information…
Added 1 hour ago
TS
Kettle Coordinator Assistant (Part-Time)
The Salvation Army in Canada
St. Albert, AB
- Part-time
One year of related experience or working in customer service
Added 1 hour ago
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FT Keyholder (Royalmount)
Zadig&Voltaire
Montreal, QC
- Full-time
…supporting daily store operations and delivering a premium customer experience. This position assists in opening and closing procedures, securing the store, and ensuring adherence to…
Added 1 hour ago
P-
Project Manager
PTI - Packaging Technologies & Inspection
Burlington, ON
- Full-time
Our goal is to provide the highest level of service to our customers. To do so, we are looking to add a talented, motivated, and dedicated Project Manager to our team. If you are someone…
Added 1 hour ago
FC
GTS Sr Broker
FedEx Canada
Richmond, BC
- Full-time
…limited to high and low value (HVS/ LVS) entry processing and customer…

Fleetway Inc.

Intermediate Contracts Coordinator

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Posting language: English
Posted: Oct 7, 2026

Original job description

Job Description

Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. Reporting to the Contracts team, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.

The Intermediate Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.

If you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!

Responsibilities

Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation. Identify documentation gaps or discrepancies and facilitate timely resolution.
Process invoice receipting and support contract-related payment activities in accordance with established procedures.
Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
Generate reports, maintain tracking tools, and monitor contract administration metrics.
Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.

Qualifications

Education:

Diploma in Business Administration, Legal Studies, Engineering Technology, or a related field.

Experience:

2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Experience managing documentation, records, and version control processes.
Strong organizational skills with exceptional attention to detail.
Experience working with multiple stakeholders and managing competing priorities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know - we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
Flexible work hours (with core hours)
We have Mental Health first aid trained staff in all offices
A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
Ability to save for your future with our company matching RRSP program
15-week maternity leave top-up program
Employee & Family Assistance Program
Annual health & wellness reimbursements
Business casual work environment, with casual Fridays
A slick company jacket that will definitely make you the envy of your friends

Apply About employer

More about this job

Responsibilities

Administer contract documentation and records throughout the contract lifecycle, monitor compliance and obligations, and coordinate documentation with internal teams, suppliers, and project stakeholders. Process invoice receipts and related payments, maintain tracking tools and reports, resolve documentation or financial discrepancies, and support audits and process improvements.

Requirements

A diploma in Business Administration, Legal Studies, Engineering Technology, or a related field is specified, along with 2–5 years of experience in contract administration, document control, procurement, project coordination, or a related function. Candidates should have strong organizational and communication skills, attention to detail, experience managing records and competing priorities, and proficiency with Microsoft Office; experience in engineering, marine, defense, government, or project-based environments is an asset.

Skills

Contract Administration
Contract Documentation
Document Control
Version Control
Contract Compliance
Records Management
Invoice Processing
Financial Processing
Stakeholder Coordination
Audit Readiness
Reporting
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft Outlook
Attention to Detail

Benefits

Training and Development Support
Flexible Work Hours
Medical Insurance
Dental Insurance
Vision Insurance
Company-Matching RRSP Program
Maternity Leave Top-Up
Employee and Family Assistance Program
Health and Wellness Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Contract Lifecycle
Contract Compliance
Contractual Obligations
Contract Deliverables
Contract Milestones
Document Control
Version Control
Records Management
Document Repositories
Invoice Receipting
Payment Processing
Procurement
Project Coordination
Stakeholder Coordination
Supplier Coordination
Audit Readiness
Compliance Requirements
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Process Improvement
Engineering
Marine
Defense
Government
Shipbuilding
Canadian Government Security Clearance

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