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Added 30 mins ago
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Full-time
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Administrator
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Full-time
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Administrative Coordinator
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The Payroll Administrator works within the payroll & HR administrative team to ensure the timely and accurate processing of payroll for over 1000 employees in Canada and the US. This is a…
Added 1 hour ago
After School Support - LTO -12.5 hrs per week
Waterloo Region District School Board
Kitchener, ON
Full-time

Flex-N-Gate

Engineering Administrator

Windsor, ON, Canada

Experience: Minimum of 2 years office experience in automotive industry
Posting language: English
Posted: Sep 28, 2026

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Original job description

Summary

The Engineering Administrator will assist in providing support to the daily operations of the Engineering Department. The Engineering Administrator will perform a wide variety of clerical and support duties such as filing, including creating, editing and distributing a variety of documents, compiling reports, creating presentations and responding to requests for information from all departments. The Engineering Administrator will also generate Project Number Requests, and process purchase order requests.

Core Competencies

Accountability & Dependability
Adaptability & Flexibility
Communication
Customer Focus
Decision Making & Judgement
Detail Oriented
Development & Continual Learning
Efficient
Ethics & Integrity
Team Work
Time Management

Job Duties

Provide support for the Engineering Department
Release ECNs including drawings, CAD, BOMs, Packaging specs, DFMEA and DVP, ensuring cover sheet matches the data on the documents for release, ensuring accuracy and checking customer specifications are current. Document status and follow up as required.
Release Engineering Alerts and follow up to ensure they have been received.
Set up PCRs and maintain PCR/ECN Log.
Create and maintain project files on Q: drive and L: drive for both Product Engineering and Tooling and also in PLM. Enter budget information into CMS as required.
Send out weekly reports to multiple locations.
Manage Corporate Resources – cars, phones, cameras and transponders. Check vehicle inspection forms and ensure cars are serviced in a timely manner; as well as rent vehicles as required. Batteries in phones and cameras are checked on a regular basis.
Create customs paperwork for new tooling shipments including entering information onto the Statistics Canada CAED website as required. Keep electronic back up documents and list to be prepared for an audit by Stats Can.
Purchase orders – source items, enter requisitions, enter PO’s, and expedite as required.
Enter new vendors or vendor changes onto the online Vendor Master Form.
Manage Customer Specifications for corporation. Continually checking documents for current revision level. Updating as required and emailing members to advise of changes. Module owner for PLM Customer Specifications.
Check Customer Specific Requirements on a monthly basis and ensure PDC Group receive training on changing requirements. Update training spreadsheet and send copy to HR.
Order and manage office supplies, ensuring we have reasonable stock of everyday items.
Order lunches, purchase drinks, napkins, cups as required. Make coffee and ensure boardroom is clean and garbage emptied after meetings. Ensure kitchenette area is clean and clean the coffee pots and maker regularly. Ensure cleaning supplies are stocked.
Printing and binding of various presentations
Maintenance of engineering library including customer specifications, BOM’s, drawings, etc.
Assist in project schedule tracking and project schedule reporting
Conduct ISO Environmental audits on a rotational basis – approx. 3-4 times per year.
Distribute mail

Requirements

Minimum of High School Diploma/ GED
Prefer Certificate or Associates Degree in related field
Must be able to read basic drawings.
Minimum of 2 years office experience in automotive industry
Proficient in MS Office applications with exceptional skills in Excel, PowerPoint, Outlook email
Must be team oriented with ability to work independently without direct supervision
Must be able to relate well and interact with all levels of personnel
Must have excellent attention to detail
Must have excellent written and verbal communication skills
Ability to multi-task and prioritize work appropriately

Apply About employer

More about this job

Responsibilities

Provide clerical and operational support to the Engineering Department, including managing engineering change documents, project files, reports, customer specifications, and purchase orders. Coordinate department resources and supplies, support project tracking and audits, and maintain accurate records across company systems.

Requirements

A high school diploma or GED is required, with a certificate or associate degree in a related field preferred, along with at least two years of office experience in the automotive industry. Candidates must be proficient in Microsoft Office, able to read basic drawings, communicate effectively, work independently and collaboratively, and manage multiple priorities with strong attention to detail.

Skills

Document Control
Engineering Administration
Purchase Order Processing
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Attention To Detail
Written Communication
Verbal Communication
Time Management
Multitasking
Project Schedule Tracking
Report Preparation
Teamwork
Basic Drawing Interpretation

Visa sponsorship

Not detected in the job text

Keywords

Engineering Department
Engineering Change Notices
CAD
Bills Of Materials
Packaging Specifications
DFMEA
DVP
Engineering Alerts
PCR
PLM
Project Files
Budget Tracking
Purchase Orders
Vendor Management
Customer Specifications
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Automotive Industry
Basic Drawings
Project Schedule Tracking
ISO Environmental Audits
Customs Documentation
Statistics Canada CAED
Document Control
Report Preparation
Office Administration

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