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Added 7 mins ago
WT
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Flexstaf I.T. Inc.

Privacy Impact Assessment Specialist

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Contract

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Job details

Job type: Contract
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

RQ00832 – Ontario Health

Position: Privacy Impact Assessment Specialist - Senior

Type: Contract

Start Date: 2026-11-23

End Date: 2027-03-31

Location: 525 University Ave., Toronto (3 days onsite)

Assignment Type: This position is currently listed as "Hybrid". The resource under this request will be required to work onsite as per Hiring Manager sole discretion.

MANDATORY SKILLS:

Minimum 5 years’ health care experience conducting privacy assessments and reviews on medium to high complexity projects
Minimum 5 years direct operational level privacy experience in a health sector and/or IT environment or both
Minimum 5 years’ experience in developing privacy policies and procedures, requirements, or controls
Minimum 5 years’ experience drafting and reviewing privacy requirements for data sharing agreements
Experience with the Personal Health Information Protection Act, 2004 (PHIPA), including requirements for Health Information Network Providers (HINP) and Electronic Service Providers (ESP). Experience working with prescribed statuses is considered an asset.
Familiarity with Application Programming Interface (API) functionality and management
Familiarity with Electronic Medical Record (EMR) or Hospital Information System (HIS) infrastructure, design, and data flows
Public Sector Experience: must have

Description

The purpose of this procurement is to acquire a Senior Privacy Specialist to provide dedicated privacy subject matter expertise to assist with supporting privacy matters related to a number of key Information Technology projects that include, but are not limited to, Provincial Health Services Directory, Electronic Health Record (EHR) initiatives, Provincial Viewers, Patients before Paperwork initiatives. The Agency is seeking a Privacy resource to ensure that The Agency maintains compliance with its legal and contractual privacy obligations and builds privacy into the design of projects that involve personal health information (PHI), thus reducing risk for the organization and protecting the trust and privacy of individuals whose PHI we manage.

Required Skills:

Minimum 5 years direct operational level privacy experience preferably in a health sector and/or IT environment
Minimum of 5 years’ health privacy experience conducting privacy impact assessments on medium to high complexity projects
Minimum 5 years’ experience developing privacy policies and procedures, requirements or controls
Holds an undergraduate or graduate degree in health, policy, IT, security, law or a related discipline
Experience with the Personal Health Information Protection Act, 2004 (PHIPA), including requirements for Health Information Network Providers (HINP) and Electronic Service Providers (ESP). Experience working with prescribed statuses is considered an asset.
Familiarity with OntarioMD EMR certification
Familiarity with EMR or HIS infrastructure, design, and data flows
Familiarity with Application Programming Interface (API) functionality and management

Responsibilities:

The Senior Privacy Specialist will lead and support various initiatives, including, but not limited to:

Develop privacy policies and procedures
Conduct privacy impact assessments for low to high complex initiatives
May be required to support investigating privacy incidents, patient inquiries, and privacy requests of any kind
Identify and assess privacy risks
Provide privacy advisory support to business teams
Lead and/or participate in Agency, regional or provincial committees or project teams as the privacy Subject Matter Expert
Identify privacy requirements
Develop strong relationships with various internal and external partners to foster a culture of privacy
Respond and provide advice and legislative interpretation for information and access requests, consent management requests, complaints or inquiries, appeals and privacy issues under the Personal Health Information Protection Act, 2004 and the Freedom of Information and Protection of Privacy Act.
Support privacy program projects and activities to improve the efficiency and effectiveness of the Privacy Office
Develop and deliver privacy training for The Agency
Other duties as required

Desired Skills:

Recognized security certification or designation is an asset
Knowledge of technology architecture and infrastructure, digital health solutions and services, enterprise and corporate IT including information and cyber security preferred

Requires Competencies:

Completion of a university undergraduate or master’s degree in health, policy, IT, security, law or a related discipline
Demonstrated knowledge and experience of access and privacy requirements and practices, preferably related to the health and public sectors
Excellent knowledge of privacy and security concepts, trends, and issues. This will include an understanding of their impact on business processes, as well as skill with interpretation and communication of principles and compliance requirements
Knowledge and ability to interpret Ontario’s Personal Health Information Protection Act, 2004 (PHIPA)
Knowledge and ability to interpret Ontario’s Freedom of Information and Protection of Privacy Act (FIPPA)
Analytical skills to understand the current and future access and privacy implications of policies, decisions and business initiatives
Thorough understanding of “privacy-by-design” and best practices
Experience with conducting and/or providing oversight for Privacy Impact Assessments and Privacy Threshold Assessments, including developing privacy requirements, risk mitigation plans, corporate policies and developing and/or delivering training content
Working knowledge of digital health technologies and information security industry standards
Excel in a fast-paced and project focused environment
Exceptional analytic and creative problem-solving abilities
Good understanding of related disciplines, such as IT system design, policy development (privacy or security), business architecture, legal processes, Freedom of Information administration, business analysis, risk management, project management
Knowledge of Information Technology concepts and processes that impact the protection of personal information, including (but not limited to) Internet tools, system interfaces, information security, information architecture and data flows
Excellent Communication skills both verbal and written, and strong stakeholder engagement skills
Time Management, with the ability to manage tight deadlines and prioritize multiple projects

Evaluation Criteria:

Minimum 5 years’ health care experience conducting privacy assessments and reviews on medium to high complexity projects 20 Points
Minimum 5 years direct operational level privacy experience in a health sector and/or IT environment or both 20 Points
Minimum 5 years’ experience in developing privacy policies and procedures, requirements, or controls 20 Points
Minimum 5 years’ experience drafting and reviewing privacy requirements for data sharing agreements 15 Points
Experience with the Personal Health Information Protection Act, 2004 (PHIPA), including requirements for Health Information Network Providers (HINP) and Electronic Service Providers (ESP). Experience working with prescribed statuses is considered an asset. 10 Points
Familiarity with Application Programming Interface (API) functionality and management 8 Points
Familiarity with Electronic Medical Record (EMR) or Hospital Information System (HIS) infrastructure, design, and data flows 7 Points

Total: 100 Points

Deliverables:

Provide Privacy Consultation on a diverse range of complex, multi-partner health privacy issues and Information Technology (IT) initiatives throughout the product/service development and deployment life cycle
Conduct/complete Privacy Threshold and Impact Assessments and associated documentation
Develop and inform privacy risk mitigation plans
Create or inform the creation of data flow diagrams and associated privacy controls and compliance requirements
Review and advise on agreements, including data sharing agreements
Privacy by Design reviews of documentation and privacy advice related to digital health initiatives
Privacy program activities as assigned
Additional Terms
The term of this Engagement Assignment is for 125 Business Days, with an option to extend for up to an additional 250 days at the Agency’s discretion. The Engagement Assignment may be extended for unused Business Days at the Agency’s discretion.

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More about this job

Responsibilities

Lead and support privacy assessments, risk mitigation, policy development, and privacy-by-design reviews for complex health and IT initiatives. Advise on data-sharing agreements, privacy incidents and requests, legislative compliance, and privacy program activities while collaborating with internal and external partners.

Requirements

Requires at least five years of health privacy and operational privacy experience, including assessments of medium- to high-complexity projects, privacy policy development, and drafting or reviewing data-sharing requirements. Candidates need a university degree in a related discipline and knowledge of PHIPA and FIPPA; familiarity with APIs and EMR or HIS systems is also sought.

Skills

Privacy Impact Assessments
Privacy Threshold Assessments
Health Privacy
Privacy Policies And Procedures
Privacy Risk Assessment And Mitigation
Data Sharing Agreements
PHIPA
FIPPA
Privacy By Design
Health Information Network Provider Requirements
API Functionality And Management
EMR And HIS Infrastructure
Data Flow Analysis
Privacy Incident Investigation
Stakeholder Engagement

Visa sponsorship

Not detected in the job text

Keywords

Privacy Impact Assessment
Privacy Threshold Assessment
PHIPA
FIPPA
Health Information Network Provider
Electronic Service Provider
Personal Health Information
Privacy By Design
Data Sharing Agreements
Privacy Policies And Procedures
Privacy Controls
Privacy Risk Mitigation
API
Electronic Medical Record
Hospital Information System
Electronic Health Record
OntarioMD EMR Certification
Digital Health
Information Security
Cybersecurity
Data Flow Diagrams
Consent Management
Access And Privacy Requests
Privacy Incident Investigation
Privacy Training
Public Sector
Risk Management
Stakeholder Engagement

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