Administrative Assistant

Company Description

FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

Job Description

The Administrative Assistant provides day-to-day administrative and coordination support to FLINT’s corporate office and internal teams. The position plays an important role in creating an organized, professional, and welcoming workplace by coordinating new hire workspaces, supporting office programs and supplies, assisting with corporate meetings and events, and providing general administrative support across the organization.

This role works closely with multiple internal stakeholders and requires a high level of organization, responsiveness, attention to detail, and the ability to manage multiple priorities. The Administrative Assistant is expected to take initiative within established processes, anticipate administrative requirements, and provide dependable support that contributes to the efficient operation of the office.

What would you be doing? 

• Coordinate day-to-day office administration to maintain an organized, professional, and efficient corporate office environment.
• Manage office supplies, snacks, refreshments, mail, couriers, deliveries, and vendor coordination to support daily workplace needs.
• Maintain organized electronic and physical records and identify opportunities to improve administrative processes and office efficiency.
• Coordinate new employee workspace setup and support onboarding activities to ensure a positive and organized employee experience.
• Coordinate meetings and corporate events, including room bookings, catering, materials, setup, logistics, and on-site support as required.
• Provide administrative and logistical support to the Marketing team, special projects, and other organizational initiatives based on business priorities and capacity.

Perks of the job 

• Competitive compensation package with a complete benefits package 
• Variety in your work allows you to develop a diverse skillset.  
• Long-term opportunities to provide stability and the potential for growth within the organization, making it a rewarding choice for your professional journey.  
• Growing company with opportunities for career development and advancement 

Qualifications

• Minimum 3 years of administrative, office coordination, or related business experience, with a high school diploma required.
• Strong planning, organization, time management, and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal English communication skills and the ability to collaborate effectively with employees, leaders, and external stakeholders.
• Proactive and dependable, with the ability to anticipate administrative needs, take initiative, and follow tasks through to completion.
• Post-secondary education in Business or Office Administration and experience coordinating meetings, corporate events, or supporting multiple departments are considered assets.

Additional Information

As a condition of employment, qualified applicants who accept the role must complete a satisfactory pre-employment Background Check. This may consist of a combination of a Canadian Criminal Record check, an Employment Verification, and an Education and Accreditation Verification. 

Our Commitment to Our People  

When you join FLINT, we make these promises:

• Your work will matter. The projects you'll help build will serve communities for generations.  
• Your growth is our priority. We'll invest in your development and create paths for advancement.  
• Your voice will be heard. Your experience and ideas will shape how we tackle challenges.  
• Your team will support you. You'll work with people who want to see you succeed.  
• Your ambition will be rewarded. As you grow, FLINT grows – and we recognize those who help us build better.  

Shape Your Future. Strengthen Your Craft. Leave A Legacy.

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Position Type: Permanent