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Added 13 mins ago
NA
Program Assistant (Temporary), School of Health & Life Sciences
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FLINT Corp.

Administrative Assistant

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Education: High school diploma
Experience: Minimum 3 years of administrative, office coordination, or related business experience, with a high school diploma required.
Posting language: English
Posted: Oct 30, 2026

Original job description

Company Description

FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

Job Description

The Administrative Assistant provides day-to-day administrative and coordination support to FLINT’s corporate office and internal teams. The position plays an important role in creating an organized, professional, and welcoming workplace by coordinating new hire workspaces, supporting office programs and supplies, assisting with corporate meetings and events, and providing general administrative support across the organization.

This role works closely with multiple internal stakeholders and requires a high level of organization, responsiveness, attention to detail, and the ability to manage multiple priorities. The Administrative Assistant is expected to take initiative within established processes, anticipate administrative requirements, and provide dependable support that contributes to the efficient operation of the office.

What would you be doing?

Coordinate day-to-day office administration to maintain an organized, professional, and efficient corporate office environment.
Manage office supplies, snacks, refreshments, mail, couriers, deliveries, and vendor coordination to support daily workplace needs.
Maintain organized electronic and physical records and identify opportunities to improve administrative processes and office efficiency.
Coordinate new employee workspace setup and support onboarding activities to ensure a positive and organized employee experience.
Coordinate meetings and corporate events, including room bookings, catering, materials, setup, logistics, and on-site support as required.
Provide administrative and logistical support to the Marketing team, special projects, and other organizational initiatives based on business priorities and capacity.

Perks of the job

Competitive compensation package with a complete benefits package
Variety in your work allows you to develop a diverse skillset.
Long-term opportunities to provide stability and the potential for growth within the organization, making it a rewarding choice for your professional journey.
Growing company with opportunities for career development and advancement

Qualifications

Minimum 3 years of administrative, office coordination, or related business experience, with a high school diploma required.
Strong planning, organization, time management, and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal English communication skills and the ability to collaborate effectively with employees, leaders, and external stakeholders.
Proactive and dependable, with the ability to anticipate administrative needs, take initiative, and follow tasks through to completion.
Post-secondary education in Business or Office Administration and experience coordinating meetings, corporate events, or supporting multiple departments are considered assets.

Additional Information

As a condition of employment, qualified applicants who accept the role must complete a satisfactory pre-employment Background Check. This may consist of a combination of a Canadian Criminal Record check, an Employment Verification, and an Education and Accreditation Verification.

Our Commitment to Our People

When you join FLINT, we make these promises:

Your work will matter. The projects you'll help build will serve communities for generations.
Your growth is our priority. We'll invest in your development and create paths for advancement.
Your voice will be heard. Your experience and ideas will shape how we tackle challenges.
Your team will support you. You'll work with people who want to see you succeed.
Your ambition will be rewarded. As you grow, FLINT grows – and we recognize those who help us build better.

Shape Your Future. Strengthen Your Craft. Leave A Legacy.

Please click here to view our Recruitment Privacy Notice.

Position Type: Permanent

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More about this job

Responsibilities

The Administrative Assistant provides daily coordination support for the corporate office, including managing supplies, vendor relations, and office programs. They also assist with new hire onboarding, meeting logistics, and general administrative tasks for internal teams.

Requirements

Candidates must have at least 3 years of administrative or office coordination experience and a high school diploma. Strong organizational skills, attention to detail, and excellent English communication abilities are required to manage multiple priorities effectively.

Skills

Office administration
Coordination
Time management
Organization
Attention to detail
Communication
Onboarding
Event planning
Vendor management
Record keeping
Logistics
Problem solving
Proactivity

Benefits

Complete benefits package
Career development opportunities
Growth potential

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Coordination
Onboarding
Vendor Coordination
Corporate Events
Logistics
Record Management
Energy Industry
Industrial Markets
Asset Life Cycle
Stakeholder Management
Process Improvement
Business Administration
Marketing Support
Office Supplies
Facility Management

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