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Added 14 mins ago
CG
Assistant Manager, Banquets & Catering
Compass Group Canada
Winnipeg, MB
- Full-time
This position will be responsible for arranging the completion of event details while maintaining profitable operations with quality products and service levels. The Assistant Banquets &…
Added 14 mins ago
CG
Associate Coordinator, People & Culture at Assiniboine Park
Compass Group Canada
Winnipeg, MB
- $22 CAD / hour
- Part-time
Our diverse venues - including Park Café, Tundra Grill, Gather Craft Kitchen & Bar, The Leaf, and event spaces across the Park - serve as the backdrop for meaningful, inclusive, and…
Added 14 mins ago
CG
Assistant Manager, Food Services, ETS
Compass Group Canada
Montreal, QC
- Full-time
Now, If You Were To Come On Board As An Assistant Manager, We’d Ask You To Do The Following For Us
Added 14 mins ago
CG
Manager, Premium Services (Rogers Place)
Compass Group Canada
AB · Edmonton, AB
- Full-time
…The successful candidate plays a strategic role in mentoring assistant managers and supervisors and helping shape the guest experience across premium…
Added 15 mins ago
CG
Assistant Manager, Full Time
Compass Group Canada
AB · Edmonton, AB
- $28 CAD / hour
- Full-time
Create event folders with labels and include relevant event information
Added 3 hours ago
VC
Program Assistant (Office Admin) - OSI Clinic Vancouver
Vancouver Coastal Health
Vancouver, BC
- $29.72 CAD / hour
- Other
Come work as a Program Assistant with Vancouver Coastal Health (VCH) in the Mental Health and Substance Use at the Operational Stress Injury (OSI) Clinic in Vancouver, BC! Apply now to join…
Added 3 hours ago
VC
Program Assistant (Office Admin) - OSI Clinic Vancouver
Vancouver Coastal Health
Vancouver, BC
- Full-time
Come work as a Program Assistant with Vancouver Coastal Health (VCH) in the Mental Health and Substance Use at the Operational Stress Injury (OSI) Clinic in Vancouver, BC! Apply now to join…
Added 5 hours ago
RC
Marketing Assistant
Retirement Concepts
Courtenay, BC
- $52,900 to $54,300 CAD / year
- Full-time
Reporting to the Marketing Manager and/or designate, the Marketing Assistant will conduct all duties in a manner which promotes a high standard of customer service and professionalism at…
Added 5 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assists occasionally with travel arrangements, event logistics, and meeting accommodations.
Added 5 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 6 hours ago
K
Executive Assistant
Kelly
Toronto, ON
- $90 to $110 USD / hour
- Full-time
Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office…
Added 6 hours ago
TH
Department Supervisor Full-Time (Contract) - 7022 Sudbury
The Home Depot Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 7 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Communications and Public Affairs, the Communications Assistant plays a key role in executing on a number of communications tactics for both sites of the Brant…
Added 7 hours ago
TH
Department Supervisor Full-Time (Contract) - 7022 Sudbury
The Home Depot
Sudbury, ON
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 8 hours ago
VG
Executive Assistant
Vuntut Gwitchin Government
Old Crow, YT
- Full-time
The Executive Assistant provides administrative support to Chief & Council and the Executive Office. As the Senior Administrative position, the Executive Assistant oversees the VGFN…
Added 8 hours ago
SC
Funeral Services Assistant
Service Corporation International
Windsor, ON
- Full-time
The Funeral Services Assistant duties must be performed consistent with company mission and values and adherence to company policies and procedures.
Added 9 hours ago
FS
School Bus Driver - West Elgin
First Student
St. Thomas, ON
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 9 hours ago
I-
Administrative Assistant
IFG - International Financial Group
Vancouver, BC
- Contract
We're Hiring: Administrative Assistant / Executive Support
Added 9 hours ago
TC
Restaurant Management | Assistant General Manager | Service Manager
The Canadian Brewhouse
Prince George, BC
- $18.25 CAD / hour
- Full-time
Assistant General Manager Role Responsibilities:
Added 9 hours ago
TC
Restaurant Management | Assistant General Manager | Service Manager
The Canadian Brewhouse
Leduc, AB
- Full-time
Assistant General Manager Role Responsibilities:
Added 10 hours ago
B
Assistant Manager, Insurance Accounting
BCAA
Burnaby, BC · *Head Office
- Full-time
As the Assistant Manager, Insurance Accounting, you’ll play a hands-on leadership role supporting full-cycle insurance accounting, financial and regulatory reporting, internal controls, and…
Added 10 hours ago
Development Officer, Digital Giving
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Vancouver, BC
Guide the Assistant, Development in creating any necessary campaign related content for internal BC SPCA communications and assisting with external content creation where available.
Added 11 hours ago
TC
Restaurant Management
The Canadian Brewhouse
Leduc, AB
- Full-time
Assistant General Manager Role Responsibilities:
Added 11 hours ago
WR
Physician Assistant/Clinical Assistant- Mental Health- 20028684
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB
- Full-time
Length of term may be adjusted (extended or shortened). In the event that the term is shortened, a minimum notice of two weeks will be provided.
Added 11 hours ago
MP
Pharmacy Data Specialist
MediSystem Pharmacy
Mississauga, ON
- Full-time
In the event of a medication incident follow protocol for reporting and resolving.

Fluor Corporation

Senior Administrative Assistant

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us fulfill our purpose to Build a Better World.

Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and with the highest quality. If you value teamwork, empowerment in your career, and are eager to champion innovative and sustainable solutions to our clients, this opportunity just may be for you!

Job Description

The Senior Administrative Assistant provides high-level administrative, operational, and coordination support to leaders and teams within the organization. Operating in a fast-paced corporate environment, this role serves as a key point of contact and is responsible for managing administrative processes, coordinating activities across multiple stakeholders, and ensuring the efficient day-to-day operation of the department. The successful candidate is highly organized, proactive, resourceful, and able to manage competing priorities while maintaining professionalism, confidentiality, and attention to detail.

Key Responsibilities

- Provide comprehensive administrative support to leaders and teams, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Coordinate internal and external meetings, workshops, team events, and business functions, including logistics, catering, room bookings, agendas, and meeting materials.
- Prepare, format, proofread, and distribute business correspondence, presentations, reports, procedures, and other documentation.
- Manage departmental records, filing systems, SharePoint sites, distribution lists, and document retention in accordance with company policies.
- Act as a liaison between internal departments, leadership, clients, vendors, and external stakeholders to facilitate effective communication and timely follow-up on action items.
- Support budget administration activities, including invoice processing, purchase requisitions, purchase orders, tracking expenditures, and maintaining accurate records.
- Monitor and coordinate department administrative processes, identifying opportunities to improve efficiency and effectiveness.
- Assist in onboarding new employees, coordinating equipment requests, workspace setup, training schedules, and orientation activities.
- Support workforce-related activities such as organization charts, team communications, recognition initiatives, and departmental reporting.
- Coordinate and maintain departmental schedules, vacation calendars, and resource planning information.
- Handle sensitive and confidential information with discretion and professionalism.
- Provide backup support for administrative team members and contribute to special projects and initiatives as required.
- Maintain compliance with all applicable company policies, procedures, and standards.
- Other duties as assigned.

Basic Job Requirements

- A combination of education and directly related experience equal to ten (10) years.
- Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
- Demonstrated experience managing multiple priorities and stakeholders in a fast-paced environment.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Strong organizational, planning, and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information.
- Strong customer-service orientation with the ability to build effective relationships across all levels of the organization.
- Ability to work independently while collaborating effectively within a team environment.

Other Job Requirements

Preferred Qualifications

- Experience supporting senior leaders or management teams.
- Previous experience in engineering, construction, professional services, or a large corporate organization.
- Demonstrated ability to coordinate complex schedules, events, and business activities across multiple stakeholders.

Fluor Canada rewards hard work, knowledge, and commitment. Fluor offers competitive employee compensation packages, comprehensive benefit programs including Health, Dental and Vision Care, flexible spending dollars, group registered retirement program, parental top-up, education reimbursement, employee and family assistance programs, and much more. Fluor also offers several employee resource groups that aim to provide opportunities for professional and personal growth, improved wellness, and involvement in the community.

At Fluor, we believe that overall wellness encompasses the four wellness pillars of mental, physical, financial and social. Upon these pillars we are committed to fostering a healthy, inclusive and psychologically safe workplace by creating awareness through knowledge building and communication while focusing on measurable outcomes.

Compressed work schedule: The Fluor Canada offices work a compressed work schedule offering every second Friday off.

Salary is based upon experience.

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Fluor uses artificial intelligence (AI) in its hiring process to review applications and identify qualified candidates. More information including contact information is available in our Applicant Notice when creating a profile on our recruiting platform.

Notice to Candidates: As required by some of our clients and projects, to the extent allowed by law, offers may be conditional upon consent and clearance of a satisfactory background check which could include, but is not limited to, a criminal records check, and confirmation of education, professional registration, employment history, and references.

While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted. Are you ready to join us? We are looking forward to hearing from you today!

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support, including calendar and travel management, meeting and event coordination, document preparation, records administration, and budget-related tasks. Coordinate communication and follow-up across stakeholders, support onboarding and workforce activities, maintain confidentiality, and help improve departmental processes.

Requirements

Requires a combination of education and directly related experience equal to ten years, with 7–10 years of progressive administrative experience supporting leaders, departments, or business functions. Candidates need advanced Microsoft Office proficiency, strong organizational and communication skills, sound judgment, discretion, and the ability to manage competing priorities independently and collaboratively.

Skills

Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reporting
Document Preparation
Records Management
SharePoint
Microsoft Office
Stakeholder Communication
Budget Administration
Invoice Processing
Purchase Requisitions
Event Coordination
Onboarding
Confidentiality
Time Management

Benefits

Health Care
Dental Care
Vision Care
Flexible Spending Account
Group Retirement Program
Parental Top-Up
Education Reimbursement
Employee and Family Assistance Program
Employee Resource Groups
Compressed Work Schedule

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reporting
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
SharePoint
Document Retention
Records Management
Budget Administration
Invoice Processing
Purchase Requisitions
Purchase Orders
Stakeholder Coordination
Event Logistics
Employee Onboarding
Resource Planning
Confidential Information
Process Improvement
Engineering
Construction
Procurement
Fabrication
Maintenance

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