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Added 22 mins ago
S
Assistant Department Manager, Restaurant
Save-On-Foods
Saskatoon, SK · Brighton - Saskatoon SK
- Full-time
We are hiring for an Assistant Department Manager, Restaurant at our Brighton location in Saskatoon, SK.
Added 37 mins ago
SD
CW26-43 Casual Library Technician
School District No. 6 (Rocky Mountain)
Invermere, BC
- Full-time
Maintain library budget; prepare orders for resource and other materials; maintain budget records using Data Base program; follow district procedures for receipt of goods, approval for…
Added 37 mins ago
RC
50% Library Assistant
Renfrew County District School Board
Barry's Bay, ON · Barrys Bay, ON
- Internship
DUTIES: Under the supervision of the principal or designate, the Library Assistant will:
Added 37 mins ago
AA
Intensive Support Assistants, Long Term Occasional – 2 positions
Algonquin and Lakeshore Catholic District School Board
Greater Napanee, ON · Napanee, ON
- Full-time
The Intensive Support Assistant will work as a team member in Student Services to support staff and students in assigned schools. They provide transitional support to students with special…
Added 38 mins ago
DC
Educational Resource Worker /Educational Assistant (Orangeville, Caledon & Bolton Schools)
Dufferin-Peel Catholic District School Board
Mississauga, ON
- Full-time
Position Title: Supply Educational Resource Worker/ Educational Assistant (Orangeville, Caledon & Bolton area)
Added 38 mins ago
DC
Educational Resource Worker/ Educational Assistant (Brampton & Mississauga Schools)
Dufferin-Peel Catholic District School Board
Mississauga, ON
- Full-time
Position Title: Supply Educational Resource Worker/ Educational Assistant
Added 1 hour ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
London, ON
The Disability Management Services Office (DMSO) is seeking a highly organised and customer-focused Administrative Assistant. A primary responsibility of this position is managing incoming…
Added 1 hour ago
Administrative Assistant (12 Month Contract)
The Canada Life Assurance Company
Winnipeg, MB
The Administrative Support Assistant is responsible for administrative duties for the Disability Management Services Office (DMSO).
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…operational insights that support organizational performance, resource stewardship, and evidence-based decision-making. The role also strengthens reporting capabilities and looks to…
Added 2 hours ago
SE
Firmware Engineering Coop Student Intern
Schneider Electric
Victoria, BC
- Temporary
Funding for employee clubs and resource groups. (For example: Toastmasters, floor hockey, soccer, photography, board games, etc.).
Added 2 hours ago
SE
Firmware Engineering Coop Student Intern
Schneider Electric
Victoria, BC
- Temporary
Funding for employee clubs and resource groups. (For example: Toastmasters, floor hockey, soccer, photography, board games, etc.).
Added 2 hours ago
Seasonal Process Assistant
Amazon
Caledon, ON
Assisting the floor as an associate resource, training associates and verifying SOP compliance
Added 2 hours ago
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Executive Assistant to CFO
Hays
Guelph, ON
- Contract
Experience contributing to financial experience in progressive administrative roles, such as executive or administrative assistant, preferably supporting a senior finance leader (e.g., CFO)
Added 2 hours ago
R
Assistant Store Manager - Promenades St-Bruno
RW&CO
Saint-Bruno, QC
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 2 hours ago
IO
Engineer, Design and Fabrication
Invest Ottawa
Ottawa, ON
- Full-time
…design and fabrication lab and serves as its primary technical resource. The lab spans machining and metalwork, electronics and simple printed circuit board fabrication and assembly,…
Added 3 hours ago
TO
Registered Nurse - Casual/FT/PT
THE ONEILL CENTRE
Ottawa, ON
- Part-time
The Registered Nurse (RN) reports to the Assistant Director of Care/Nurse Manager and provides clinical leadership to support safe, high-quality, person- and family-centered care. The RN…
Added 3 hours ago
GO
Prosecution File Manager
Government of Manitoba
The Pas, MB
- Full-time
Graduation from a recognized legal or administrative assistant training program or equivalent education
Added 3 hours ago
GO
Fire Instructor
Government of Manitoba
Brandon, MB
- Full-time
Added 3 hours ago
GO
Staff Justice of the Peace
Government of Manitoba
Winnipeg, MB
- Full-time
Added 3 hours ago
GO
Assistant Power Engineer
Government of Manitoba
Winnipeg, MB
- Full-time
The Manitoba government is seeking a highly motivated Assistant Power Engineer to work with at Central Powerhouse in Winnipeg, MB. This position offers reliable and full time employment…
Added 3 hours ago
FC
Senior Administrative Assistant
Fluor Corporation
Calgary, AB
- Full-time
The Senior Administrative Assistant provides high-level administrative, operational, and coordination support to leaders and teams within the organization. Operating in a fast-paced…
Added 3 hours ago
ST
Program Assistant
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- $25.83 to $31.79 CAD / hour
- Full-time
STO is looking for a Program Assistant to provide comprehensive administrative, program, and project support to the Standards Department. This role supports the effective delivery of…
Added 4 hours ago
FH
People & Culture Assistant (Co-Op)
Fusion Homes
Guelph, ON
- $21 to $23 CAD / hour
We’re looking for a People & Culture Assistant (Co-op) who’s passionate about supporting and empowering our most valuable resource – our people. You’re a curious, detail-oriented student…
Added 5 hours ago
MD
District Manager - NR Supervisor
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…regional leadership team (comprising the Regional Managers, Assistant Regional Managers, and District Managers statewide) and Central Region leadership team to accomplish the Division and…
Added 5 hours ago
SE
Supervisor, Manufacturing Operations Management
Schneider Electric
Brossard, QC
- Full-time
…(savings plan for a future paid leave of absence); employee assistant program with mental, family, and legal counselling and flexible work…

Fluor Corporation

Senior Administrative Assistant

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us fulfill our purpose to Build a Better World.

Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and with the highest quality. If you value teamwork, empowerment in your career, and are eager to champion innovative and sustainable solutions to our clients, this opportunity just may be for you!

Job Description

The Senior Administrative Assistant provides high-level administrative, operational, and coordination support to leaders and teams within the organization. Operating in a fast-paced corporate environment, this role serves as a key point of contact and is responsible for managing administrative processes, coordinating activities across multiple stakeholders, and ensuring the efficient day-to-day operation of the department. The successful candidate is highly organized, proactive, resourceful, and able to manage competing priorities while maintaining professionalism, confidentiality, and attention to detail.

Key Responsibilities

- Provide comprehensive administrative support to leaders and teams, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Coordinate internal and external meetings, workshops, team events, and business functions, including logistics, catering, room bookings, agendas, and meeting materials.
- Prepare, format, proofread, and distribute business correspondence, presentations, reports, procedures, and other documentation.
- Manage departmental records, filing systems, SharePoint sites, distribution lists, and document retention in accordance with company policies.
- Act as a liaison between internal departments, leadership, clients, vendors, and external stakeholders to facilitate effective communication and timely follow-up on action items.
- Support budget administration activities, including invoice processing, purchase requisitions, purchase orders, tracking expenditures, and maintaining accurate records.
- Monitor and coordinate department administrative processes, identifying opportunities to improve efficiency and effectiveness.
- Assist in onboarding new employees, coordinating equipment requests, workspace setup, training schedules, and orientation activities.
- Support workforce-related activities such as organization charts, team communications, recognition initiatives, and departmental reporting.
- Coordinate and maintain departmental schedules, vacation calendars, and resource planning information.
- Handle sensitive and confidential information with discretion and professionalism.
- Provide backup support for administrative team members and contribute to special projects and initiatives as required.
- Maintain compliance with all applicable company policies, procedures, and standards.
- Other duties as assigned.

Basic Job Requirements

- A combination of education and directly related experience equal to ten (10) years.
- Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
- Demonstrated experience managing multiple priorities and stakeholders in a fast-paced environment.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Strong organizational, planning, and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information.
- Strong customer-service orientation with the ability to build effective relationships across all levels of the organization.
- Ability to work independently while collaborating effectively within a team environment.

Other Job Requirements

Preferred Qualifications

- Experience supporting senior leaders or management teams.
- Previous experience in engineering, construction, professional services, or a large corporate organization.
- Demonstrated ability to coordinate complex schedules, events, and business activities across multiple stakeholders.

Fluor Canada rewards hard work, knowledge, and commitment. Fluor offers competitive employee compensation packages, comprehensive benefit programs including Health, Dental and Vision Care, flexible spending dollars, group registered retirement program, parental top-up, education reimbursement, employee and family assistance programs, and much more. Fluor also offers several employee resource groups that aim to provide opportunities for professional and personal growth, improved wellness, and involvement in the community.

At Fluor, we believe that overall wellness encompasses the four wellness pillars of mental, physical, financial and social. Upon these pillars we are committed to fostering a healthy, inclusive and psychologically safe workplace by creating awareness through knowledge building and communication while focusing on measurable outcomes.

Compressed work schedule: The Fluor Canada offices work a compressed work schedule offering every second Friday off.

Salary is based upon experience.

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Fluor uses artificial intelligence (AI) in its hiring process to review applications and identify qualified candidates. More information including contact information is available in our Applicant Notice when creating a profile on our recruiting platform.

Notice to Candidates: As required by some of our clients and projects, to the extent allowed by law, offers may be conditional upon consent and clearance of a satisfactory background check which could include, but is not limited to, a criminal records check, and confirmation of education, professional registration, employment history, and references.

While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted. Are you ready to join us? We are looking forward to hearing from you today!

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support, including calendar and travel management, meeting and event coordination, document preparation, records administration, and budget-related tasks. Coordinate communication and follow-up across stakeholders, support onboarding and workforce activities, maintain confidentiality, and help improve departmental processes.

Requirements

Requires a combination of education and directly related experience equal to ten years, with 7–10 years of progressive administrative experience supporting leaders, departments, or business functions. Candidates need advanced Microsoft Office proficiency, strong organizational and communication skills, sound judgment, discretion, and the ability to manage competing priorities independently and collaboratively.

Skills

Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reporting
Document Preparation
Records Management
SharePoint
Microsoft Office
Stakeholder Communication
Budget Administration
Invoice Processing
Purchase Requisitions
Event Coordination
Onboarding
Confidentiality
Time Management

Benefits

Health Care
Dental Care
Vision Care
Flexible Spending Account
Group Retirement Program
Parental Top-Up
Education Reimbursement
Employee and Family Assistance Program
Employee Resource Groups
Compressed Work Schedule

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Calendar Management
Meeting Coordination
Travel Arrangements
Expense Reporting
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
SharePoint
Document Retention
Records Management
Budget Administration
Invoice Processing
Purchase Requisitions
Purchase Orders
Stakeholder Coordination
Event Logistics
Employee Onboarding
Resource Planning
Confidential Information
Process Improvement
Engineering
Construction
Procurement
Fabrication
Maintenance

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