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Added 27 mins ago
TS
Store Associate
The Salvation Army in Canada
Peterborough, ON
- Part-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 27 mins ago
TS
Store Associate
The Salvation Army in Canada
Toronto, ON
- Part-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 27 mins ago
DC
Facilities Maintenance Coordinator
Douglas College
New Westminster, BC
- Full-time
The Facilities Maintenance Coordinator contributes to the success of Douglas College and its student community through the efficient coordination of preventative maintenance, repair, and…
Added 27 mins ago
TH
Lumber and Building Material Sales Associate: Part Time - STRAWBERRY HILL
The Home Depot Canada
Surrey, BC
- Part-time
Execute daily stock maintenance: all products signed, displayed, and clean
Added 42 mins ago
SD
Pharmacy Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Full-time
…place to shop, it’s a great place to work. We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy…
Added 57 mins ago
SP
General Labourer
Stubbe's Precast
Harley, ON
- Full-time
Conduct daily equipment inspections, perform routine maintenance checks, and report mechanical issues or safety concerns.
Added 57 mins ago
SP
Millwright
Stubbe's Precast
Woodstock, ON
- $35 to $41 CAD / hour
- Full-time
…continued focus is to provide unique, cost-effective, and lasting building…
Added 57 mins ago
ML
Reliability Planner
Maple Leaf Foods Inc
ON · Hannon, ON
- $71,000 to $103,000 CAD / year
- Part-time
…responsible for the development and implementation of a Proactive Maintenance Program based on sound reliability centered maintenance (RCM) strategy, as well as all related documentation.…
Added 57 mins ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Ensure appropriate performance and maintenance of anesthesia related equipment
Added 57 mins ago
EA
Controls & Field Service Technician
EVS Automation Ltd
Burnaby, BC
- Full-time
You’ll split your time between programming in the shop, building and testing panels, and commissioning systems on site, working directly with our lead engineer. In your first year, you’ll…
Added 57 mins ago
CS
Winnipeg - Full-time Janitor (Warehouse General Labourer)
CONA Services
Winnipeg, MB
- Full-time
Maintain cleaning equipment and report safety or maintenance concerns.
Added 57 mins ago
CS
Winnipeg - Full-time Janitor (Warehouse General Labourer)
CONA Services
Winnipeg, MB
- Full-time
Maintain cleaning equipment and report safety or maintenance concerns.
Added 1 hour ago
M(
Solutions Architect, Integrations
MaintainX (An Autodesk Company)
Remote, Canada
- $97,000 to $140,000 CAD / year
- Full-time
- Remote
Partner with Account Executives in pre-sales cycles to uncover technical and operational pain points related to asset management, and maintenance support.
Added 1 hour ago
M(
Architecte de solutions, Intégrations
MaintainX (An Autodesk Company)
Remote, Canada
- $97,000 to $140,000 CAD / year
- Full-time
- Remote
MaintainX est la première plateforme mondiale de maintenance et de gestion d'actifs basée sur l'IA, au service de plus de 13 000 clients, dont Duracell, Shell, Cintas et Brenntag. Nous…
Added 1 hour ago
FN
Seasonal Opportunities – Summer Student Positions Government of Saskatchewan
First Nations University of Canada
SK · Saskatchewan, Canada
- Full-time
…economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency,…
Added 1 hour ago
IF
Hiring T4
Impact Fulfillment Services
Hamilton, ON
- Full-time
…management solutions that enhance the way they do business. Building and maintaining a fleet takes time, resources, and expertise few companies can spare. At Ryder, we have a long history…
Added 1 hour ago
PE
Structural Draftsperson
PTW Energy Services
Calgary, AB
- Full-time
Prepares structural drawings issued for fabrication and field construction purposes in compliance with applicable building and/or structural code requirements.
Added 1 hour ago
PT
Electrician
Paladin Technologies
Vanderhoof, BC
- Full-time
As an Electrician with Bosch Building Technologies, you will collaboratively review, understand, analyze for correctness, and implement installation blueprints and plans from Project…
Added 1 hour ago
ML
Continuous Improvement Manager
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
Proven success working with diverse teams including plant leadership, operations, maintenance, and quality to drive aligned improvements.
Added 1 hour ago
B
Director, Office North America Workplace Services
BMO
Toronto, ON · YNG
- Full-time
Develop or approve Workplace Services standard operating procedures in alignment with regulatory policy requirements and enterprise directives and ensure ongoing maintenance and compliance
Added 1 hour ago
B
Conseiller.ère, Service à la clientèle - Lebeau (temporaire)
Belron
Trois-Rivières, QC · Lebeau - Cap-de-la-Madeleine
- Full-time
You enjoy building genuine relationships with customers and colleagues.
Added 1 hour ago
TS
RPN-Registered Practical Nurse-Casual
The Salvation Army in Canada
Toronto, ON
- Part-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 1 hour ago
TR
Survey Crew Chief
Third Rock Geomatics Ltd.
Calgary, AB
- Full-time
At Third Rock Geomatics we are focused on our customer’s experience and building a great company. If you think you should be a part of this adventure, we want to hear from you!
Added 2 hours ago
TC
Residential Child and Youth Worker, Temp Full-Time
Taproot Community Support Services
Maple Ridge, BC
- Full-time
…those needs. The RCYW also participates in the operation and maintenance of the program. This position requires union membership with…
Added 2 hours ago
TC
Residential Child and Youth Worker, Temp Part-Time
Taproot Community Support Services
Maple Ridge, BC
- Part-time
- Temporary
…those needs. The RCYW also participates in the operation and maintenance of the program. This position requires union membership with…

Fluor

Senior Administrative Assistant

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us fulfill our purpose to Build a Better World.

Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and with the highest quality. If you value teamwork, empowerment in your career, and are eager to champion innovative and sustainable solutions to our clients, this opportunity just may be for you!

Job Description

The Senior Administrative Assistant provides high-level administrative, operational, and coordination support to leaders and teams within the organization. Operating in a fast-paced corporate environment, this role serves as a key point of contact and is responsible for managing administrative processes, coordinating activities across multiple stakeholders, and ensuring the efficient day-to-day operation of the department. The successful candidate is highly organized, proactive, resourceful, and able to manage competing priorities while maintaining professionalism, confidentiality, and attention to detail.

Key Responsibilities

- Provide comprehensive administrative support to leaders and teams, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Coordinate internal and external meetings, workshops, team events, and business functions, including logistics, catering, room bookings, agendas, and meeting materials.
- Prepare, format, proofread, and distribute business correspondence, presentations, reports, procedures, and other documentation.
- Manage departmental records, filing systems, SharePoint sites, distribution lists, and document retention in accordance with company policies.
- Act as a liaison between internal departments, leadership, clients, vendors, and external stakeholders to facilitate effective communication and timely follow-up on action items.
- Support budget administration activities, including invoice processing, purchase requisitions, purchase orders, tracking expenditures, and maintaining accurate records.
- Monitor and coordinate department administrative processes, identifying opportunities to improve efficiency and effectiveness.
- Assist in onboarding new employees, coordinating equipment requests, workspace setup, training schedules, and orientation activities.
- Support workforce-related activities such as organization charts, team communications, recognition initiatives, and departmental reporting.
- Coordinate and maintain departmental schedules, vacation calendars, and resource planning information.
- Handle sensitive and confidential information with discretion and professionalism.
- Provide backup support for administrative team members and contribute to special projects and initiatives as required.
- Maintain compliance with all applicable company policies, procedures, and standards.
- Other duties as assigned.

Basic Job Requirements

- A combination of education and directly related experience equal to ten (10) years.
- Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
- Demonstrated experience managing multiple priorities and stakeholders in a fast-paced environment.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Strong organizational, planning, and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information.
- Strong customer-service orientation with the ability to build effective relationships across all levels of the organization.
- Ability to work independently while collaborating effectively within a team environment.

Other Job Requirements

Preferred Qualifications

- Experience supporting senior leaders or management teams.
- Previous experience in engineering, construction, professional services, or a large corporate organization.
- Demonstrated ability to coordinate complex schedules, events, and business activities across multiple stakeholders.

Fluor Canada rewards hard work, knowledge, and commitment. Fluor offers competitive employee compensation packages, comprehensive benefit programs including Health, Dental and Vision Care, flexible spending dollars, group registered retirement program, parental top-up, education reimbursement, employee and family assistance programs, and much more. Fluor also offers several employee resource groups that aim to provide opportunities for professional and personal growth, improved wellness, and involvement in the community.

At Fluor, we believe that overall wellness encompasses the four wellness pillars of mental, physical, financial and social. Upon these pillars we are committed to fostering a healthy, inclusive and psychologically safe workplace by creating awareness through knowledge building and communication while focusing on measurable outcomes.

Compressed work schedule: The Fluor Canada offices work a compressed work schedule offering every second Friday off.

Salary is based upon experience.

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Fluor uses artificial intelligence (AI) in its hiring process to review applications and identify qualified candidates. More information including contact information is available in our Applicant Notice when creating a profile on our recruiting platform.

Notice to Candidates: As required by some of our clients and projects, to the extent allowed by law, offers may be conditional upon consent and clearance of a satisfactory background check which could include, but is not limited to, a criminal records check, and confirmation of education, professional registration, employment history, and references.

While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted. Are you ready to join us? We are looking forward to hearing from you today!

Apply About employer

More about this job

Responsibilities

The Senior Administrative Assistant provides high-level administrative and operational support to leaders and teams within a fast-paced corporate environment. Responsibilities include managing calendars, coordinating meetings and events, processing budgets, and acting as a liaison between internal and external stakeholders.

Requirements

Candidates must have at least 10 years of combined education and directly related experience, with 7-10 years of progressive administrative experience in a corporate setting. Advanced proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Calendar management
Meeting coordination
Travel arrangements
Expense reporting
Document management
SharePoint
Microsoft Office Suite
Budget administration
Invoice processing
Purchase requisitions
Onboarding support
Communication
Time management
Organizational skills
Attention to detail
Confidentiality

Benefits

Health care
Dental care
Vision care
Flexible spending dollars
Parental top-up
Education reimbursement
Employee and family assistance programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Administrative support
Calendar management
Meeting coordination
Travel arrangements
Expense reporting
SharePoint
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Budget administration
Invoice processing
Purchase orders
Document retention
Onboarding
Corporate environment
Engineering
Construction
Procurement
Professional services
Stakeholder management
Time management
Confidentiality
Data entry
Reporting
Compliance
Resource planning
Organization charts
Communication

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