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Added 27 mins ago
C
Manager, Activations and Programming
CBRE
Calgary, AB
- Full-time
As a CBRE Events Planner Consultant, you will strategically manage small to medium-sized events and programs ensuring alignment with the client's business needs, goals, and objectives.
Added 27 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…with us as we pursue our ambitious growth strategy. We are a leader in developing state-of-the-art technology and it is this technology base that uniquely positions us to serve customers…
Added 27 mins ago
TS
LC Associate CONV - Associé(e), centre logistique (LC)
TD SYNNEX North America
Richmond, BC
- $18 CAD / hour
- Full-time
Able to move readily from function to function as required by business need
Added 27 mins ago
KM
Junior Media Sales Executive
Key Media
Toronto, ON · Greater Toronto Area, Canada
- Full-time
have a dedicated career coach, a seasoned sales leader within the business, who will support, guide and mentor you in your early career and beyond
Added 28 mins ago
Twelve (12) Powerline Technician - Certified Power Line Person - Apprentices
Toronto Hydro
Toronto, ON
The incumbent is expected to behave ethically and follow the established code of business conduct, policies and internal control procedures, laws and regulations governing Toronto Hydro.
Added 1 hour ago
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Program Director
APPLY
Toronto, ON
- Full-time
…transform their innovation and R&D processes across multiple business…
Added 1 hour ago
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Project Management Lead - Talent Pipeline
APPLY
Canada
- Full-time
You are also, unapologetically, an AI-forward delivery leader. APPLY delivers through an agentic model in which human practitioners work alongside AI agents across the project lifecycle,…
Added 1 hour ago
BR
General Manager - Bayshore Shopping Centre
Banana Republic
Ottawa, ON · Nepean, ON
- Full-time
As the General Manager, you are responsible for leading your team to deliver a profitable store business plan. You ensure your store achieves all key metrics and is meeting or exceeding…
Added 1 hour ago
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Agent Methodes
Actalent
Mirabel, QC
- $35 to $60 CAD / hour
- Contract
Manage activities across the different phases of a project, including feasibility study, project mandate and business plan, acquisition, implementation, and production launch.
Added 1 hour ago
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Management Consulting Director, Technology
RSM Canada
Toronto, ON
- Full-time
This Director will combine strong business development capabilities with deep expertise in Technology Strategy, ERP Strategy, IT Architecture, and complex transformation program leadership.…
Added 1 hour ago
AM
Funeral Attendant
Arbor Memorial Inc.
Regina, SK
- Part-time
…package. We are invested in a culture of learning throughout our business and dedicated to providing health and wellness resources for all employees and their families. We also provide a…
Added 1 hour ago
VP, Human Resources, Market Area North and Central America
Metso
Montreal, QC
…materials – the building blocks of modern society. As an industry leader, Metso helps transform these essential materials to enable sustainable modern…
Added 1 hour ago
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Continuous Improvement Engineer
Wonderbrands
Toronto, ON · Greater Toronto Area, ON
- Other
Reporting to the Continuous Improvement Leader, the Continuous Improvement Engineer will work on continuous improvement projects related to continually reducing costs and increasing overall…
Added 1 hour ago
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Senior Vice President, Energy
AECOM
Markham, ON · Thornhill, Ontario
- $300,000 to $350,000 CAD / year
- Full-time
As the Canada Energy Leader, you will play a pivotal role in shaping the future of our Energy business. Serving as the Canadian representative on our Americas Energy leadership team, you…
Added 1 hour ago
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Sr. Cloud Applications Developer (AS/400)
OpenText
Waterloo, ON
- Full-time
OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will…
Added 1 hour ago
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Sr. Cloud Applications Developer (AS/400)
OpenText
Richmond Hill, ON
- Full-time
OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will…
Added 1 hour ago
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Sr. Cloud Applications Developer (AS/400)
OpenText
Mississauga, ON
- Full-time
OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will…
Added 2 hours ago
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Head of Product
Aimhire
Toronto, ON
- Full-time
Interested? If you're a product leader passionate about building consumer-facing products, leveraging AI and driving meaningful business impact, we'd love to hear from you!
Added 2 hours ago
OW
Oliver Wyman- Private Capital/Industrials- Engagement Manager
Oliver Wyman Group
Toronto, ON
- Other
Not just intelligence, but creativity too: you’ll be ready to come up with novel ideas to solve our clients’ biggest problems.
Added 2 hours ago
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Manager, Export Liner
MSC Mediterranean Shipping Company
Mississauga, ON
- $75,000 to $84,000 CAD / year
- Full-time
…developments. Leveraging both internal and external market intelligence, the Line Manager develops business plans, forecasting models, and strategic initiatives that support organizational…
Added 2 hours ago
ML
Director, Investor Relations
Maple Leaf Foods Inc
Mississauga, ON
- Full-time
This is an exceptional opportunity for a high-performing Maple Leaf Foods leader to apply their knowledge of the company, internal network and understanding of our businesses in a…
Added 2 hours ago
ML
Continuous Improvement Manager
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
Collaborate with the Site Leader to ensure delivery of site targets and uphold LPS standards throughout the facility.
Added 4 hours ago
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Contracts Manager- Mining
Fluor
Vancouver, BC
- Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Added 4 hours ago
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Senior Project Logistics Specialist
Fluor
Vancouver, BC
- Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Added 4 hours ago
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Senior Administrative Assistant
Fluor
Calgary, AB
- Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…

Fluor

Senior Administrative Assistant

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Experience: Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us fulfill our purpose to Build a Better World.

Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and with the highest quality. If you value teamwork, empowerment in your career, and are eager to champion innovative and sustainable solutions to our clients, this opportunity just may be for you!

Job Description

The Senior Administrative Assistant provides high-level administrative, operational, and coordination support to leaders and teams within the organization. Operating in a fast-paced corporate environment, this role serves as a key point of contact and is responsible for managing administrative processes, coordinating activities across multiple stakeholders, and ensuring the efficient day-to-day operation of the department. The successful candidate is highly organized, proactive, resourceful, and able to manage competing priorities while maintaining professionalism, confidentiality, and attention to detail.

Key Responsibilities

- Provide comprehensive administrative support to leaders and teams, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Coordinate internal and external meetings, workshops, team events, and business functions, including logistics, catering, room bookings, agendas, and meeting materials.
- Prepare, format, proofread, and distribute business correspondence, presentations, reports, procedures, and other documentation.
- Manage departmental records, filing systems, SharePoint sites, distribution lists, and document retention in accordance with company policies.
- Act as a liaison between internal departments, leadership, clients, vendors, and external stakeholders to facilitate effective communication and timely follow-up on action items.
- Support budget administration activities, including invoice processing, purchase requisitions, purchase orders, tracking expenditures, and maintaining accurate records.
- Monitor and coordinate department administrative processes, identifying opportunities to improve efficiency and effectiveness.
- Assist in onboarding new employees, coordinating equipment requests, workspace setup, training schedules, and orientation activities.
- Support workforce-related activities such as organization charts, team communications, recognition initiatives, and departmental reporting.
- Coordinate and maintain departmental schedules, vacation calendars, and resource planning information.
- Handle sensitive and confidential information with discretion and professionalism.
- Provide backup support for administrative team members and contribute to special projects and initiatives as required.
- Maintain compliance with all applicable company policies, procedures, and standards.
- Other duties as assigned.

Basic Job Requirements

- A combination of education and directly related experience equal to ten (10) years.
- Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
- Demonstrated experience managing multiple priorities and stakeholders in a fast-paced environment.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Strong organizational, planning, and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information.
- Strong customer-service orientation with the ability to build effective relationships across all levels of the organization.
- Ability to work independently while collaborating effectively within a team environment.

Other Job Requirements

Preferred Qualifications

- Experience supporting senior leaders or management teams.
- Previous experience in engineering, construction, professional services, or a large corporate organization.
- Demonstrated ability to coordinate complex schedules, events, and business activities across multiple stakeholders.

Fluor Canada rewards hard work, knowledge, and commitment. Fluor offers competitive employee compensation packages, comprehensive benefit programs including Health, Dental and Vision Care, flexible spending dollars, group registered retirement program, parental top-up, education reimbursement, employee and family assistance programs, and much more. Fluor also offers several employee resource groups that aim to provide opportunities for professional and personal growth, improved wellness, and involvement in the community.

At Fluor, we believe that overall wellness encompasses the four wellness pillars of mental, physical, financial and social. Upon these pillars we are committed to fostering a healthy, inclusive and psychologically safe workplace by creating awareness through knowledge building and communication while focusing on measurable outcomes.

Compressed work schedule: The Fluor Canada offices work a compressed work schedule offering every second Friday off.

Salary is based upon experience.

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Fluor uses artificial intelligence (AI) in its hiring process to review applications and identify qualified candidates. More information including contact information is available in our Applicant Notice when creating a profile on our recruiting platform.

Notice to Candidates: As required by some of our clients and projects, to the extent allowed by law, offers may be conditional upon consent and clearance of a satisfactory background check which could include, but is not limited to, a criminal records check, and confirmation of education, professional registration, employment history, and references.

While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted. Are you ready to join us? We are looking forward to hearing from you today!

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More about this job

Responsibilities

The Senior Administrative Assistant provides high-level administrative and operational support to leaders and teams within a fast-paced corporate environment. Responsibilities include managing calendars, coordinating meetings and events, processing budgets, and acting as a liaison between internal and external stakeholders.

Requirements

Candidates must have at least 10 years of combined education and directly related experience, with 7-10 years of progressive administrative experience in a corporate setting. Advanced proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Calendar management
Meeting coordination
Travel arrangements
Expense reporting
Document management
SharePoint
Microsoft Office Suite
Budget administration
Invoice processing
Purchase requisitions
Onboarding support
Communication
Time management
Organizational skills
Attention to detail
Confidentiality

Benefits

Health care
Dental care
Vision care
Flexible spending dollars
Parental top-up
Education reimbursement
Employee and family assistance programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Administrative support
Calendar management
Meeting coordination
Travel arrangements
Expense reporting
SharePoint
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Budget administration
Invoice processing
Purchase orders
Document retention
Onboarding
Corporate environment
Engineering
Construction
Procurement
Professional services
Stakeholder management
Time management
Confidentiality
Data entry
Reporting
Compliance
Resource planning
Organization charts
Communication

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