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Added 13 mins ago
TA
ALSE Technician
Top Aces
Cold Lake, AB
- Full-time
…training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC)…
Added 13 mins ago
SQ
Bilingual ADP Sales Manager
Sunlife Québec
Quebec, QC
- Full-time
Are you a sales leader who is passionate about coaching, advisor development and helping new advisors build successful careers? The ADP Sales Manager plays a critical role in supporting the…
Added 13 mins ago
AH
Environmental Services
Alberta Health Services
Lloydminster, AB
- Part-time
…identifying and reporting potential hazards to your Working Leader and you may also provide training or orientation to Environmental or Laundry…
Added 13 mins ago
AH
Clinical Nurse Specialist
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…practice palliative care nurse consultant, nursing practice leader, expert practitioner, educator, and contributes to quality improvement and research initiatives. The CNS is responsible…
Added 13 mins ago
AH
Manager
Alberta Health Services
Red Deer, AB
- Temporary
We are seeking a collaborative and experienced healthcare leader to join Surgical Services as Manager of Unit 23 – General Surgery and Trauma at Red Deer Regional Hospital Centre. Unit 23…
Added 13 mins ago
AH
Administrative Support II
Alberta Health Services
AB · Edmonton, AB
- Temporary
The University of Alberta Hospital is recognized as a leader in health care innovation. Here, we deliver extraordinary care to patients, supported by state-of-the-art technology and a team…
Added 13 mins ago
AH
Registered Nurse
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
…functional independence. This Day/Night Charge Nurse role requires a leader with a proven track record of managing teams and navigating high-pressure situations with enhanced…
Added 13 mins ago
AH
Assistant Manager
Alberta Health Services
AB · Edmonton, AB
- Temporary
…Services is seeking an experienced and professional healthcare leader for the role of Assistant Manager, Respiratory Therapy within the University of Alberta Hospital (UAH) and the…
Added 13 mins ago
YR
Program Manager, Contract Services
York Region (The Regional Municipality of York)
Newmarket, ON
- Contract
Defined Benefit Pension Program - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income…
Added 59 mins ago
RB
Investigations Officer
Royal Bank of Canada
Halifax, NS
- Full-time
Identify and recommend solutions to recurring errors and servicing gaps to my Team Leader/Senior Team Leader, engage service partners as
Added 59 mins ago
RB
Branch Manager
Royal Bank of Canada
Medicine Hat, AB
- Full-time
As a Branch Manager, you are a local market leader, motivating and coaching your team to create a memorable experience for clients. Inside and outside the branch, you capitalize on emerging…
Added 1 hour ago
HN
Human Resources Coordinator
Hartmann North America
Brantford, ON
- $60,000 to $62,000 CAD / year
- Full-time
Hartmann Canada Inc, in Brantford, Ontario is a division of Hartmann North America. We are the world leader of moulded fibre egg cartons. The demand for moulded fibre and environmentally…
Added 2 hours ago
AW
Program Director
Agilus Work Solutions
Toronto, ON
- $140 to $145 CAD / hour
- Contract
Are you a senior program leader with a proven track record delivering large-scale Corporate Real Estate and Workplace Transformation initiatives? We are seeking an experienced Program…
Added 2 hours ago
S
External Interface Engineer - ALTO
SYSTRA
Montreal, QC
- Full-time
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and…
Added 3 hours ago
WC
(CAN) Leader d'équipe, stockage 2
Walmart Canada
Valleyfield, PE
- Full-time
Ensuring all high ticket merchandise is secured, all doors and lockups are secured when not in use and completing daily audits as per program.
Added 3 hours ago
AA
Responsable des têtes de versions avion / Version Manager (CPD VM)
Airbus Aircraft
Montreal, QC
- Full-time
Vous avez des qualités de leader et démontrez un haut niveau d’influence ;
Added 3 hours ago
O
National Accounts Director
OPENLANE
Brampton, ON
- $100,000 to $125,000 CAD / year
- Full-time
Data-Informed Delivery Leader: You utilize sales and operational metrics, conversion trends, and pipeline volumes to consistently optimize resource allocation and performance tracking.
Added 3 hours ago
TA
Inventory and Component Repair Sr. Manager
Top Aces
Saguenay, QC
- Full-time
…training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC)…
Added 3 hours ago
P
Quality Assurance Manager
Prysmian
Johnstown, ON
- $87,000 to $117,000 CAD / year
- Full-time
Prysmian is the world leader in the energy and telecom cable systems industry. Each year Prysmian manufacturers thousands of miles of underground and submarine cables and systems for power…
Added 3 hours ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
…improvement of the City’s Occupational Health & Safety (OHS) Program. As a key member of the City’s leadership team, the Director will shape and execute a forward-looking Corporate Safety…
Added 3 hours ago
CP
Packager
Contract Pharmaceuticals Limited
Mississauga, ON
- $41,000 to $46,000 CAD / year
- Contract
We recognize our employees are our number one asset and support their career growth. We also offer a benefits program, deferred profit-sharing plan, paid time off, employee’s assistance…
Added 4 hours ago
CO
Sponsorship Program - Police Officers
City of Saint John
Saint John, NB
- Full-time
Are you looking for an opportunity to make a difference in your community? Are you a leader who takes accountability for their actions? Are you professional in your approach? Do you have a…
Added 4 hours ago
SM
Experienced Underground Diamond Driller
Swick Mining Services
Calgary, AB
- Full-time
Swick Mining Services is an internationally recognized leader in underground diamond drilling. We know experienced drillers have choices, which is why we offer competitive wages, an…
Added 4 hours ago
BV
Biologist - Ecotoxicology (Signer)
Bureau Veritas
Quebec, QC · Sainte-Foy–Sillery–Cap-Rouge, QC
- Full-time
…Employee discounts ▪ Free parking ▪ EAP (Employee Assistance Program) ▪ Career growth opportunity ▪ Work/life balance (floater day and WE ARE…
Added 4 hours ago
W
(CAN) Leader d'équipe, stockage 2
Walmart
Salaberry-de-Valleyfield, QC
- Full-time
5. Ensuring all high ticket merchandise is secured, all doors and lockups are secured when not in use and completing daily audits as per program.

Fluor

Senior Administrative Assistant

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us fulfill our purpose to Build a Better World.

Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and with the highest quality. If you value teamwork, empowerment in your career, and are eager to champion innovative and sustainable solutions to our clients, this opportunity just may be for you!

Job Description

The Senior Administrative Assistant provides high-level administrative, operational, and coordination support to leaders and teams within the organization. Operating in a fast-paced corporate environment, this role serves as a key point of contact and is responsible for managing administrative processes, coordinating activities across multiple stakeholders, and ensuring the efficient day-to-day operation of the department. The successful candidate is highly organized, proactive, resourceful, and able to manage competing priorities while maintaining professionalism, confidentiality, and attention to detail.

Key Responsibilities

- Provide comprehensive administrative support to leaders and teams, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Coordinate internal and external meetings, workshops, team events, and business functions, including logistics, catering, room bookings, agendas, and meeting materials.
- Prepare, format, proofread, and distribute business correspondence, presentations, reports, procedures, and other documentation.
- Manage departmental records, filing systems, SharePoint sites, distribution lists, and document retention in accordance with company policies.
- Act as a liaison between internal departments, leadership, clients, vendors, and external stakeholders to facilitate effective communication and timely follow-up on action items.
- Support budget administration activities, including invoice processing, purchase requisitions, purchase orders, tracking expenditures, and maintaining accurate records.
- Monitor and coordinate department administrative processes, identifying opportunities to improve efficiency and effectiveness.
- Assist in onboarding new employees, coordinating equipment requests, workspace setup, training schedules, and orientation activities.
- Support workforce-related activities such as organization charts, team communications, recognition initiatives, and departmental reporting.
- Coordinate and maintain departmental schedules, vacation calendars, and resource planning information.
- Handle sensitive and confidential information with discretion and professionalism.
- Provide backup support for administrative team members and contribute to special projects and initiatives as required.
- Maintain compliance with all applicable company policies, procedures, and standards.
- Other duties as assigned.

Basic Job Requirements

- A combination of education and directly related experience equal to ten (10) years.
- Minimum 7-10 years of progressive administrative experience supporting senior leaders, departments, or business functions in a corporate environment.
- Demonstrated experience managing multiple priorities and stakeholders in a fast-paced environment.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Strong organizational, planning, and time-management skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information.
- Strong customer-service orientation with the ability to build effective relationships across all levels of the organization.
- Ability to work independently while collaborating effectively within a team environment.

Other Job Requirements

Preferred Qualifications

- Experience supporting senior leaders or management teams.
- Previous experience in engineering, construction, professional services, or a large corporate organization.
- Demonstrated ability to coordinate complex schedules, events, and business activities across multiple stakeholders.

Fluor Canada rewards hard work, knowledge, and commitment. Fluor offers competitive employee compensation packages, comprehensive benefit programs including Health, Dental and Vision Care, flexible spending dollars, group registered retirement program, parental top-up, education reimbursement, employee and family assistance programs, and much more. Fluor also offers several employee resource groups that aim to provide opportunities for professional and personal growth, improved wellness, and involvement in the community.

At Fluor, we believe that overall wellness encompasses the four wellness pillars of mental, physical, financial and social. Upon these pillars we are committed to fostering a healthy, inclusive and psychologically safe workplace by creating awareness through knowledge building and communication while focusing on measurable outcomes.

Compressed work schedule: The Fluor Canada offices work a compressed work schedule offering every second Friday off.

Salary is based upon experience.

The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Fluor uses artificial intelligence (AI) in its hiring process to review applications and identify qualified candidates. More information including contact information is available in our Applicant Notice when creating a profile on our recruiting platform.

Notice to Candidates: As required by some of our clients and projects, to the extent allowed by law, offers may be conditional upon consent and clearance of a satisfactory background check which could include, but is not limited to, a criminal records check, and confirmation of education, professional registration, employment history, and references.

While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted. Are you ready to join us? We are looking forward to hearing from you today!

Apply About employer

More about this job

Responsibilities

The Senior Administrative Assistant provides high-level administrative and operational support to leaders and teams within a fast-paced corporate environment. Responsibilities include managing calendars, coordinating meetings and events, processing budgets, and acting as a liaison between internal and external stakeholders.

Requirements

Candidates must have at least 10 years of combined education and directly related experience, with 7-10 years of progressive administrative experience in a corporate setting. Advanced proficiency in Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Calendar management
Meeting coordination
Travel arrangements
Expense reporting
Document management
SharePoint
Microsoft Office Suite
Budget administration
Invoice processing
Purchase requisitions
Onboarding support
Communication
Time management
Organizational skills
Attention to detail
Confidentiality

Benefits

Health care
Dental care
Vision care
Flexible spending dollars
Parental top-up
Education reimbursement
Employee and family assistance programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Administrative support
Calendar management
Meeting coordination
Travel arrangements
Expense reporting
SharePoint
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Budget administration
Invoice processing
Purchase orders
Document retention
Onboarding
Corporate environment
Engineering
Construction
Procurement
Professional services
Stakeholder management
Time management
Confidentiality
Data entry
Reporting
Compliance
Resource planning
Organization charts
Communication

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