Find work in Canada.

486,959 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 20 mins ago
Communicative Disorders Assistant, Health Discipline Practice - Temporary Full-Time (1.0) (Until September 2027)
CHEO
Ottawa, ON
The Communicative Disorders Assistant will work within the CHEO interprofessional inpatient and outpatient rehabilitation team, the Quebec Preschool Speech and Language Program, and the…
Added 3 hours ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The department of Nutrition Services recognizes the patients we service as our primary client. We direct our department resources toward their care by providing high quality, safe,…
Added 4 hours ago
F
Executive Assistant
FONEMED
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 4 hours ago
GO
Executive Director, Indigenous Economic Development
Government of Saskatchewan
Regina, SK
- Full-time
…executive team, you will provide advice and support to the Assistant Deputy Minister by contributing to policy development, strategic planning, and the implementation of government…
Added 7 hours ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The department of Nutrition Services recognizes the patients we service as our primary client. We direct our department resources toward their care by providing high quality, safe,…
Added 7 hours ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The department of Nutrition Services recognizes the patients we service as our primary client. We direct our department resources toward their care by providing high quality, safe,…
Added 10 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Saint-Lambert, QC
- Full-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 12 hours ago
GR
Sales Supervisor - Karl Lagerfeld Paris (Part-Time)
GIII Retail Group
Calgary, AB
- Part-time
The Sales Supervisor works with the Assistant Manager and Store Manager to drive business success. They motivate the store team and provide a model of customer service excellence, while…
Added 12 hours ago
IH
Administrative Services Assistant | Community Services
Interior Health Authority
Princeton, BC
- Full-time
Princeton Health Centre has an exciting opportunity for a permanent Administrative Services Assistant to join their team! This is a permanent part time (0.50FTE) rotating day position that…
Added 13 hours ago
FL
Assistant Gérant / Assistant Manager
Foot Locker
Quebec, QC
- Full-time
Coacher et motiver votre équipe pour accroître les ventes et assurer un excellent service client
Added 13 hours ago
FL
Assistant Gérant / Assistant Manager
Foot Locker
Montreal, QC · Anjou, Quebec
- Full-time
Coacher et motiver votre équipe pour accroître les ventes et assurer un excellent service client
Added 23 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Longueuil, QC
- Full-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 1 day ago
K
Assistant Store Manager - West Edmonton Mall
Knix
AB · Edmonton, AB
- $55,000 to $60,000 CAD / year
- Full-time
As an Assistant Store Manager at Knix, you bring our brand to life through how you lead and connect every day. You have a natural pulse on what our customers want and create a welcoming,…
Added 1 day ago
RF
administrative assistant
Récupération Frontenac Inc.
Thetford Mines, QC
- Full-time
Added 1 day ago
PG
Assistant
Pink Gossip
Laval, QC
- Full-time
king for a dynamic, organized, tech-savvy, and people-loving assistant to join our growing team!
Added 1 day ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Delson, QC
- Part-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 1 day ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Montreal, QC
- Part-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 1 day ago
LC
Assistant Store Manager Fresh Full Time Day
Loblaw Companies Limited
Warman, SK
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 1 day ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The department of Nutrition Services recognizes the patients we service as our primary client. We direct our department resources toward their care by providing high quality, safe,…
Added 1 day ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The department of Nutrition Services recognizes the patients we service as our primary client. We direct our department resources toward their care by providing high quality, safe,…
Added 1 day ago
WH
Administrative Assistant
Western Health Care
Calgary, AB
- Full-time
…equipment. Western Health Care Inc. emphasizes personalized service, expert guidance, and customer satisfaction, ensuring every client is treated with dignity and respect. Team members…
Added 1 day ago
MH
Legal Administrative Assistant
McLellan Herbert Locke LLP
Vancouver, BC
- Full-time
We are seeking a full-time Legal Administrative Assistant to join our busy and collegial law office. The successful candidate will provide administrative and legal support to lawyers and…
Added 1 day ago
C
Assistant Operations Manager
CBRE
Toronto, ON
- Full-time
As a CBRE Assistant Operations Manager, you will assist in leading the operational and technical performance of a Class A commercial office building. You will support the management of…
Added 1 day ago
HP
Real Estate Administrative Assistant / Transaction Coordinator
Haupt Phaneuf Real Estate Team
AB · Edmonton, AB
- Full-time
Client and business support: client updates, our contact database and vendor invoices
Added 1 day ago
AH
Therapy Assistant
Alberta Health Services
Rocky Mountain House, AB
- Part-time
As a Therapy Assistant, you will work both individually and as part of an interprofessional team under the assignment, monitoring and evaluation of an audiologist, occupational therapist,…

FONEMED

Executive Assistant

St. John's, NL, Canada
Greater St. John's Metropolitan Area, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 23, 2027
Posting language: English
Posted: Oct 25, 2026

Original job description

Executive Assistant
FONEMED | St. John's, Newfoundland and Labrador

We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.

We are looking for someone who is highly organized, resourceful, personable, and proactive. Someone who enjoys making things happen, takes pride in getting the details right, and has a natural ability to anticipate what needs to be done before being asked.

This is a varied, hands-on role for someone who thrives in a busy environment, enjoys working with people, and is equally comfortable coordinating an important executive meeting, preparing correspondence, following up on business priorities, or handling everyday office responsibilities.

Above all, we are looking for someone who takes ownership, exercises good judgment, follows through, and genuinely enjoys making a difference.

About the Role

The Executive Assistant will provide comprehensive executive, administrative, and operational coordination support to protect the CEO's time, maintain focus on business priorities, and keep commitments moving forward.

The successful candidate will play an important role in managing the executive leadership schedule, organizing priorities, coordinating activities, supporting business operations, and ensuring commitments are followed through.

This individual will be a trusted and dependable member of the executive office, capable of working independently, managing competing demands, maintaining confidentiality, and anticipating needs in a fast-paced and evolving business environment.

Key Responsibilities

Executive Support & Priority Management

Proactively manage the CEO's calendar, appointments, meetings, and scheduling priorities.
Anticipate upcoming commitments, deadlines, and preparation requirements.
Coordinate meetings, agendas, briefing materials, presentations, minutes, and action items.
Manage incoming correspondence, identify priorities, and draft or prepare routine communications as appropriate.
Monitor outstanding commitments and ensure timely follow-up with internal and external stakeholders.
Coordinate travel arrangements, accommodations, and itineraries.
Exercise sound judgment in determining what can be handled independently and what requires the CEO's attention.
Maintain awareness of executive priorities to ensure the CEO is well prepared for meetings, engagements, and business activities.

Office Administration & Operations

Support the efficient day-to-day operation of the executive office.
Coordinate meeting rooms, visitors, office supplies, catering, and other administrative requirements.
Maintain organized electronic files, contact lists, records, and confidential documents.
Assist with expense reports, invoices, purchasing, and administrative tracking.
Liaise with internal departments to coordinate activities and resolve routine operational matters.
Identify opportunities to improve administrative processes, workflows, and office efficiency.
Take ownership of everyday responsibilities, ensuring tasks are completed without unnecessary oversight.

Proactive Coordination, Risk Identification & Problem-Solving

Proactively identify potential scheduling conflicts, missed deadlines, competing priorities, administrative inefficiencies, and emerging issues that may affect executive commitments or office operations.
Exercise sound judgment in assessing urgency, resolving matters independently where appropriate, and escalating significant concerns with relevant background information and recommended solutions.
Monitor outstanding commitments, anticipate potential delays, and take appropriate action to keep priorities on track.
Identify opportunities to streamline processes, improve coordination, and reduce unnecessary demands on the executive leadership time.
Maintain awareness of upcoming organizational activities, business opportunities, and executive commitments to anticipate support requirements.
Demonstrate accountability for assigned responsibilities, ensuring tasks are completed accurately and on time.

Meetings, Events & Stakeholder Engagement

Coordinate executive meetings, client visits, government engagements, and stakeholder activities.
Provide logistical and administrative support for conferences, corporate events, speaking engagements, and community initiatives.
Onsite presence required at both internal and external events to delivery materials, complete setup, take down, and support in real time coordination to ensure events run smoothly.
Support executive leadership involvement in external boards, committees, charitable organizations, and community activities.
Maintain professional and courteous relationships with employees, clients, government representatives, business partners, and community stakeholders.
Ensure appropriate follow-up and coordination following meetings and events.

What We're Looking For

The ideal candidate is someone who:

Thinks ahead: Anticipates needs, recognizes priorities, and takes action without waiting to be asked.
Takes ownership: Follows through, solves problems, and sees responsibilities through to completion.
Is exceptionally organized: Manages competing priorities while maintaining excellent attention to detail.
Exercises sound judgment: Knows when to act independently, when to ask questions, and when to escalate concerns.
Communicates effectively: Demonstrates strong written and verbal communication skills and interacts professionally with people at all levels.
Is resourceful and adaptable: Responds positively to change and finds practical solutions to unexpected challenges.
Is personable and approachable: Builds positive working relationships and brings a friendly, professional attitude to the workplace.
Values confidentiality: Understands the importance of discretion and trust when supporting executive leadership.
Is comfortable rolling up their sleeves: No task is too big or too small, and takes pride in helping things run smoothly.
Is dependable: Delivers on commitments and can be trusted to manage responsibilities with minimal supervision.

Qualifications

Minimum five years of relevant administrative, executive support, or operational coordination experience preferred.
Experience supporting senior executives or leadership teams is a strong asset.
Excellent organizational, communication, and problem-solving skills.
Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience preparing professional correspondence, meeting materials, reports, and presentations.
Demonstrated ability to manage competing priorities and sensitive information.
Post-secondary education in business administration, office administration, other related discipline, or a combination of relevant education and experience.
Experience supporting projects, events, or stakeholder engagement activities.
An active, unrestricted drivers license with a satisfactory driver’s abstract and proof of auto insurance.
Access to a reliable vehicle for the ability to run errands, attend offside meetings, transport materials for hands on setup at external meetings and events.
Ability to lift and transport equipment and materials weighing up to 50 lbs and assist in supporting onsite activities that may require frequent active movement as well as extended periods of standing during events.
Comfortable learning new technologies and using digital tools to improve productivity.
Occasional domestic and international travel may be required to support business activities, meetings, conferences, and organizational initiatives.

Why Work with Us

With over 30 years in the telehealth industry servicing clients across North America, Fonemed prides itself on providing outstanding client experience and practicing a culture of care in everything we do. We are a growing company who values our greatest resource - our people! We provide a collaborative company culture and a welcoming team. We offer our team the opportunity to work in an exciting industry and a competitive compensation package, including health benefits and retirement saving options, as well as a great paid leave program. If you are looking for a company that values you, apply today!

Fonemed is an equal opportunity employer and is committed to diversity, equity, and inclusion. We appreciate the interest of everyone who applies for the position, however only those selected for an interview will be contacted. Please visit our website to apply at www.fonemed.com.

Apply About employer

More about this job

Responsibilities

Manage the CEO’s calendar, priorities, correspondence, travel, meetings, and follow-up while providing confidential executive support and coordinating day-to-day office operations. Organize events and stakeholder activities, identify risks and scheduling conflicts, and resolve or escalate issues to keep executive commitments and business priorities on track.

Requirements

The role prefers at least five years of relevant administrative, executive support, or operational coordination experience, with senior executive support experience considered an asset. Candidates should have strong organizational, communication, and problem-solving skills; proficiency in Microsoft 365; relevant post-secondary education or equivalent experience; a valid unrestricted driver’s license, reliable vehicle, and ability to lift up to 50 pounds.

Skills

Executive Support
Calendar Management
Priority Management
Meeting Coordination
Professional Correspondence
Travel Coordination
Office Administration
Event Coordination
Stakeholder Engagement
Microsoft 365
Written and Verbal Communication
Organization
Problem-Solving
Confidentiality
Sound Judgment
Process Improvement

Benefits

Health Benefits
Retirement Savings Options
Paid Leave

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
Executive Office
Executive Support
Calendar Management
Meeting Agendas
Briefing Materials
Presentations
Meeting Minutes
Action Items
Correspondence
Travel Arrangements
Expense Reports
Invoices
Purchasing
Electronic Records
Confidential Documents
Event Logistics
Stakeholder Engagement
Government Engagements
Process Improvement
Telehealth
Risk Identification
Operational Coordination

Report this job