Closed listing
Admin 5 – Admin Assistant – Community Facilitator
- Fort McMurray, AB, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- Minimum of three (3) year of experience during the last 5 years, in a reception/office environment or customer service organization
- Working hours
- 35 Hours per week
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Posting: Admin 5 – Admin Assistant – Community Facilitator
Location: Suncor Energy Center for the Performing Arts at Holy Trinity
Hours/Week: 35 Hours per week
Start Date: ASAP
Closing Date: September 28, 2026
Job Posting ID: ADMIN5SECPA-09222026
The Fort McMurray Catholic Schools requires a full-time Administrative Assistant, Community Schools Facilitator at the Suncor Energy Center for the Performing Arts. Reporting to the Manager of the Suncor Energy Centre for the Performing Arts, the Community Schools Facilitator is responsible to coordinate, schedule, control and implement special events, functions and activities for both internal Holy Trinity clientele and external Wood Buffalo clientele. The Community Schools Facilitator will provide a welcoming environment to all participants and users. The position will also provide general administrative support to SECPA.
Job Qualifications
Only those applications submitted and received by 4:00pm on the closing date
will be considered for this position. We thank all applicants for their interest.
Please submit resumes to with the job reference number in the subject line.
Location: Suncor Energy Center for the Performing Arts at Holy Trinity
Hours/Week: 35 Hours per week
Start Date: ASAP
Closing Date: September 28, 2026
Job Posting ID: ADMIN5SECPA-09222026
The Fort McMurray Catholic Schools requires a full-time Administrative Assistant, Community Schools Facilitator at the Suncor Energy Center for the Performing Arts. Reporting to the Manager of the Suncor Energy Centre for the Performing Arts, the Community Schools Facilitator is responsible to coordinate, schedule, control and implement special events, functions and activities for both internal Holy Trinity clientele and external Wood Buffalo clientele. The Community Schools Facilitator will provide a welcoming environment to all participants and users. The position will also provide general administrative support to SECPA.
Job Qualifications
- College Diploma in Recreation and Sport Management or Business Administration or equivalent
- Other equivalent combinations of directly related post-secondary education or directly related experience may be considered
- Minimum of three (3) year of experience during the last 5 years, in a reception/office environment or customer service organization
- Minimum of two (2) years of recent experience in event planning/event management of large scale events for clients
- Minimum of two (2) years of recent experience supervising workers
- Proficiency use of computer applications such as G-Suite (Docs, Sheets, Forms, Slides) email, Google calendar and other information management tools
- Fluent in oral and written English
- Able to work independently in a fast paced, constant changing environment with multiple priorities
- The SECPA operates 12 months per year
- Work schedule varies often to meet operational needs of the SECPA and the community use of the facilities
- This position may include evenings and weekends as required, based on the bookings received
- Hours and days of work will be posted as per Collective Agreement
- Coordinate and schedule the use of the facilities by various community groups including sports teams, religious organizations, social profit organizations and private community functions
- Ensure access to the facility is provided on a fair and equitable manner in accordance with Division policies
- Work closely with school administration and staff to ensure school requirements are considered and prioritized when booking in a community group
- Support community groups with administrative details including any applicable policies and procedures and applying for required permits and licenses
- Provide a facility rental agreement to the client and ensure all rental conditions are met
- Prepare invoices, receipt payments, perform financial transactions related to registrations and ticketing and assist in the maintenance of financial records
- Utilize scheduling software and schedule Community Hosts to provide on-site support to groups and control access to the facilities after school hours
- Direct Community Hosts by assigning tasks, informing them of groups requirements and supporting them with any issues or concerns
- Schedule labourers and oversee the set-up of the various spaces, including the theatre, gymnasiums, classrooms and studios, for special events and community functions
- Contribute to keeping the SECPA website (secpa.ca) updated with relevant information and administer any registration requirements, including ticketing, for special events and community functions
- Provide general administrative support to the SECPA
- Perform other related duties as assigned by the Manager of the SECPA
Only those applications submitted and received by 4:00pm on the closing date
will be considered for this position. We thank all applicants for their interest.
Please submit resumes to with the job reference number in the subject line.
More about this job
Responsibilities
Coordinate facility bookings and large-scale events for school and community users, ensuring fair access and compliance with policies, rental conditions, and permit requirements. Provide administrative and financial support, maintain event and registration information, schedule and direct Community Hosts and labourers, and oversee facility setup.
Requirements
Requires a college diploma in Recreation and Sport Management, Business Administration, or an equivalent combination of related education and experience. Candidates need at least three years of recent reception, office, or customer-service experience, two years of recent large-event planning experience, and two years of recent supervisory experience, along with computer proficiency and fluent written and spoken English.
Skills
- Event Planning
- Event Management
- Facility Scheduling
- Customer Service
- Administrative Support
- Staff Supervision
- Team Coordination
- Financial Transactions
- Invoice Preparation
- Registration Management
- Ticketing
- Google Workspace
- Google Calendar
- Microsoft Office
- Written Communication
- Oral Communication
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Management & Leadership
- Education
- Sports & Recreation
Keywords
- Recreation and Sport Management
- Business Administration
- Community Schools
- Facility Rentals
- Event Planning
- Event Management
- Large-Scale Events
- Facility Scheduling
- Community Groups
- Customer Service
- Reception
- Administrative Support
- Staff Supervision
- Community Hosts
- Labour Scheduling
- Facility Setup
- Rental Agreements
- Permits
- Licenses
- Invoices
- Financial Transactions
- Financial Records
- Registrations
- Ticketing
- Scheduling Software
- Google Workspace
- Google Docs
- Google Sheets
- Google Forms
- Google Slides