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Added 1 hour ago
Assistant Store Manager
Pandora
Mississauga, ON
Part-time
The Assistant Store Manager (ASM) will be the ultimate Pandora Fan. As the ASM you will fully immerse yourself in our brand, culture, and product, taking immense pride in delivering…
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Front Office Manager
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Full-time
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Logistics Coordinator/Coordonnateur ou coordonnatrice de la logistique (Calgary)
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Assistant Director, Endpoint Management
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Reporting to the Manager of Brightshores Cancer Center, Oncology, and Dialysis, the Dialysis Assistant plays a key role in the Dialysis Unit by supporting the Interdisciplinary Team to…
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Assistant Service Center Manager
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Assistant Service Center Manager
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Admin 5 – Admin Assistant – Community Facilitator
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The Fort McMurray Catholic Schools requires a full-time Administrative Assistant, Community Schools Facilitator at the Suncor Energy Center for the Performing Arts. Reporting to the Manager…
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Assistant Location Manger
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Assistant Location Manger
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Store Manager -St. Laurent Shopping Centre
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The Store Manager will be the ultimate Pandora Fan. As the Store Manager, you will fully immerse yourself in our brand, culture, product whilst taking immense pride in delivering…
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Store Manager -St. Laurent Shopping Centre
Pandora
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Full-time
The Store Manager will be the ultimate Pandora Fan. As the Store Manager, you will fully immerse yourself in our brand, culture, product whilst taking immense pride in delivering…

Fort McMurray Catholic School Division

Admin 5 – Admin Assistant – Community Facilitator

Fort McMurray, AB, Canada

Job type: Full-time
Apply by: Sep 28, 2026
Experience: Minimum of three (3) year of experience during the last 5 years, in a reception/office environment or customer service organization
Working hours: 35 Hours per week
Posting language: English
Posted: Sep 23, 2026

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Original job description

Posting: Admin 5 – Admin Assistant – Community Facilitator

Location: Suncor Energy Center for the Performing Arts at Holy Trinity

Hours/Week: 35 Hours per week

Start Date: ASAP

Closing Date: September 28, 2026

Job Posting ID: ADMIN5SECPA-09222026

The Fort McMurray Catholic Schools requires a full-time Administrative Assistant, Community Schools Facilitator at the Suncor Energy Center for the Performing Arts. Reporting to the Manager of the Suncor Energy Centre for the Performing Arts, the Community Schools Facilitator is responsible to coordinate, schedule, control and implement special events, functions and activities for both internal Holy Trinity clientele and external Wood Buffalo clientele. The Community Schools Facilitator will provide a welcoming environment to all participants and users. The position will also provide general administrative support to SECPA.

Job Qualifications

College Diploma in Recreation and Sport Management or Business Administration or equivalent
Other equivalent combinations of directly related post-secondary education or directly related experience may be considered
Minimum of three (3) year of experience during the last 5 years, in a reception/office environment or customer service organization
Minimum of two (2) years of recent experience in event planning/event management of large scale events for clients
Minimum of two (2) years of recent experience supervising workers
Proficiency use of computer applications such as G-Suite (Docs, Sheets, Forms, Slides) email, Google calendar and other information management tools
Fluent in oral and written English
Able to work independently in a fast paced, constant changing environment with multiple priorities

Work Schedule

The SECPA operates 12 months per year
Work schedule varies often to meet operational needs of the SECPA and the community use of the facilities
This position may include evenings and weekends as required, based on the bookings received
Hours and days of work will be posted as per Collective Agreement

Duties

Coordinate and schedule the use of the facilities by various community groups including sports teams, religious organizations, social profit organizations and private community functions
Ensure access to the facility is provided on a fair and equitable manner in accordance with Division policies
Work closely with school administration and staff to ensure school requirements are considered and prioritized when booking in a community group
Support community groups with administrative details including any applicable policies and procedures and applying for required permits and licenses
Provide a facility rental agreement to the client and ensure all rental conditions are met
Prepare invoices, receipt payments, perform financial transactions related to registrations and ticketing and assist in the maintenance of financial records
Utilize scheduling software and schedule Community Hosts to provide on-site support to groups and control access to the facilities after school hours
Direct Community Hosts by assigning tasks, informing them of groups requirements and supporting them with any issues or concerns
Schedule labourers and oversee the set-up of the various spaces, including the theatre, gymnasiums, classrooms and studios, for special events and community functions
Contribute to keeping the SECPA website (secpa.ca) updated with relevant information and administer any registration requirements, including ticketing, for special events and community functions
Provide general administrative support to the SECPA
Perform other related duties as assigned by the Manager of the SECPA

The successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD will contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet and MS Office.

Only those applications submitted and received by 4:00pm on the closing date

will be considered for this position. We thank all applicants for their interest.

Please submit resumes to with the job reference number in the subject line.

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More about this job

Responsibilities

Coordinate facility bookings and large-scale events for school and community users, ensuring fair access and compliance with policies, rental conditions, and permit requirements. Provide administrative and financial support, maintain event and registration information, schedule and direct Community Hosts and labourers, and oversee facility setup.

Requirements

Requires a college diploma in Recreation and Sport Management, Business Administration, or an equivalent combination of related education and experience. Candidates need at least three years of recent reception, office, or customer-service experience, two years of recent large-event planning experience, and two years of recent supervisory experience, along with computer proficiency and fluent written and spoken English.

Skills

Event Planning
Event Management
Facility Scheduling
Customer Service
Administrative Support
Staff Supervision
Team Coordination
Financial Transactions
Invoice Preparation
Registration Management
Ticketing
Google Workspace
Google Calendar
Microsoft Office
Written Communication
Oral Communication

Visa sponsorship

Not detected in the job text

Keywords

Recreation and Sport Management
Business Administration
Community Schools
Facility Rentals
Event Planning
Event Management
Large-Scale Events
Facility Scheduling
Community Groups
Customer Service
Reception
Administrative Support
Staff Supervision
Community Hosts
Labour Scheduling
Facility Setup
Rental Agreements
Permits
Licenses
Invoices
Financial Transactions
Financial Records
Registrations
Ticketing
Scheduling Software
Google Workspace
Google Docs
Google Sheets
Google Forms
Google Slides

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