Maintenance Coordinator and Receptionist

Location: Saskatoon, SK

Job Type: Full-Time

About the Role

We are seeking an organized, professional, and customer-focused Maintenance Coordinator, Reception & Office Administrator to support the daily operations of our commercial property portfolio and office. This role is primarily focused on maintenance coordination and tenant communication, while providing reception, and general administrative support.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities while providing excellent customer service.

Key Responsibilities

• Coordinate tenant maintenance requests, work orders, repairs, inspections, and preventative maintenance.
• Work closely with the Maintenance Manager, contractors and service providers, track outstanding work, and ensure timely completion.
• Communicate with tenants, vendors, contractors, maintenance and property management regarding maintenance activities.
• Maintain maintenance records, vendor documentation, invoices, purchase orders, and WCB and insurance information.
• Escalate urgent maintenance issues and follow up on outstanding concerns.
• Provide reception coverage, answer calls, greet visitors, and assist with general office administration.

Qualifications & Experience

• Experience in maintenance coordination, facilities management, commercial property management is preferred.
• Experience coordinating work orders, contractors, service providers, repairs, inspections, and preventative maintenance.
• Knowledge of building maintenance processes, contractor scheduling, and maintenance documentation is an asset.
• Proficiency with Yardi, work order management systems, and Microsoft Office, including Outlook, Word, and Excel, is an asset.
• Strong organizational and time-management skills, with the ability to prioritize requests and follow through to completion.
• Excellent communication and customer service skills when dealing with tenants, contractors, vendors, and colleagues.
• Strong attention to detail, problem-solving abilities, and sound judgment when handling maintenance concerns.
• Ability to manage competing priorities, work independently, and provide reception and administrative support as needed.

What We Offer

• Competitive salary and comprehensive health and dental benefits.
• Free on-site parking.
• Access to on-site fitness facilities.
• A supportive, team-focused work environment.
• Casual dress code.
• Variety in your day-to-day responsibilities - no two days are the same!

The Ideal Candidate

You are a proactive, organized professional with a strong focus on maintenance coordination and customer service. You take ownership of maintenance requests, communicate effectively with tenants and contractors, and ensure timely follow-up and resolution. You take pride in keeping properties running smoothly while providing reliable customer service, reception, and general office administration support.