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FoxBravo Consulting Inc.

Coordonnateur en gestion documentaire de projets/Project Document Management Coordinator

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 27, 2027
Posting language: English · French
Posted: Oct 29, 2026

Original job description

English section of this bilingual listing.

FoxBravo Consulting is an engineering firm specializing in the design, analysis and optimization of complex technological solutions. The company supports clients with innovation, modernization and industrial transformation projects. Team development and employee well-being are central to its approach.

FoxBravo is seeking an organized and detail-oriented individual to coordinate and track documentation for major engineering and construction projects. Working with the Project Manager, technical teams, clients, vendors and contractors, you will help maintain document quality, accessibility and traceability throughout the project lifecycle.

Your main responsibilities

Receive, register, file and distribute project documents in accordance with established procedures.
Check deliverables for document control compliance, including numbering, titles, revisions, status, format and required information.
Maintain the master document register and deliverable tracking logs.
Prepare and issue document transmittals and maintain traceable records of exchanges.
Track review and approval workflows, follow up on outstanding items and flag delays to the Project Manager.
Maintain revision control, filing and archiving of superseded documents.
Support stakeholders in uploading, locating and accessing documents.
Prepare document tracking reports and attend coordination meetings as needed.
Assist in preparing closeout packages, including as-built drawings, manuals and final deliverables.
Apply document management procedures and suggest practical improvements.

Checks cover document control compliance; approval of technical content remains the responsibility of the designated technical professionals.

Your background and experience

College diploma in documentation, administration, office management or a related field, or equivalent experience.
Approximately 1 to 4 years of relevant experience in document management or administrative support for technical projects.
Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
Comfort using document management platforms; knowledge of SharePoint, Aconex, Procore or Autodesk Construction Cloud is an asset.
Experience with an engineering firm, a contractor, or an industrial, mining, energy or infrastructure project is an asset.
Familiarity with drawings, specifications, vendor documents and technical review processes is an asset.
Good written and verbal communication skills in French and English to collaborate with project stakeholders.
Accuracy, attention to detail and organizational skills.
Ability to manage multiple requests, meet deadlines and follow up on outstanding items.
Ability to work independently and as part of a team, with a collaborative and positive attitude.

What we offer

Competitive compensation.
Monthly employee well-being fund.
10 personal well-being days per year.
Annual bonus to compensate for RRSP contributions and insurance.
Annual profit-sharing program.
A positive working environment.
Annual vacation based on professional experience recognized by the company and internal equity.

Interested? Would you like to contribute to major projects with a team that puts employee well-being first? Send your application to hr@foxbravo.ca.

FoxBravo promotes employment equity and welcomes applications from all individuals, regardless of gender, gender identity or gender expression.

Read the full bilingual original

FoxBravo Consulting est une firme d’ingénierie spécialisée dans la conception, l’analyse et l’optimisation de solutions technologiques complexes. Fondée par un ingénieur-conseil d’expérience, l’entreprise accompagne ses clients dans leurs projets d’innovation, de modernisation et de transformation industrielle. Au-delà de notre expertise en pratique de l’ingénierie, FoxBravo se démarque dans son investissement sur le capital humain, à travers des initiatives d’activités et de rémunération jamais vues sur le marché du travail.

FoxBravo recherche une personne organisée et rigoureuse pour assurer la coordination et le suivi documentaire de projets majeurs d’ingénierie et de construction. En collaboration avec le gestionnaire de projet, les équipes techniques, les clients, les fournisseurs et les entrepreneurs, vous contribuerez à la qualité, à la disponibilité et à la traçabilité des documents tout au long du projet.

Lieu : hybride - Télétravail et bureau client au centre-ville

Vos principales responsabilités

Recevoir, enregistrer, classer et distribuer les documents de projet selon les procédures établies.
Vérifier la conformité documentaire des livrables : numérotation, titres, révisions, statut, format et renseignements requis.
Tenir à jour le registre principal des documents et les tableaux de suivi des livrables.
Préparer et transmettre les bordereaux d’envoi de documents et assurer la traçabilité des échanges.
Suivre les circuits de révision et d’approbation, effectuer les relances et signaler les retards au gestionnaire de projet.
Assurer le contrôle des versions, le classement et l’archivage des documents remplacés.
Soutenir les intervenants dans le dépôt, la recherche et la consultation des documents.
Produire les rapports de suivi documentaire et participer aux rencontres de coordination au besoin.
Contribuer à la préparation des dossiers de clôture, incluant les plans tels que construits, les manuels et les livrables finaux.
Appliquer les procédures de gestion documentaire et proposer des améliorations pratiques.

La vérification porte sur la conformité documentaire; l’approbation du contenu technique relève des professionnels responsables.

Votre parcours et expérience

Formation collégiale en documentation, administration, bureautique ou dans un domaine connexe, ou expérience équivalente.
Environ 1 à 4 ans d’expérience pertinente en gestion documentaire ou en soutien administratif de projets techniques.
Bonne maîtrise de Microsoft Office, particulièrement Excel, Word et Outlook.
Aisance avec les plateformes de gestion documentaire; connaissance de SharePoint, Aconex, Procore ou Autodesk Construction Cloud, un atout.
Expérience dans une firme d’ingénierie, auprès d’un entrepreneur ou sur un projet industriel, minier, énergétique ou d’infrastructure, un atout.
Familiarité avec les plans, devis, documents fournisseurs et processus de révision technique, un atout.
Bonnes compétences en communication écrite et orale en français et en anglais pour collaborer avec les intervenants du projet.
Rigueur, souci du détail et sens de l’organisation.
Capacité à gérer plusieurs demandes, à respecter les échéances et à effectuer des suivis.
Capacité à travailler de façon autonome et en équipe; attitude collaborative et positive.

Ce que vous obtiendrez

Rémunération concurrentielle.
Fonds mensuel consacré au bien-être des employés.
10 journées personnelles de bien-être par année.
Bonification annuelle en compensation du REER et des assurances.
Programme annuel de partage des profits.
Excellente ambiance de travail.
Vacances annuelles selon l’expérience professionnelle reconnue par l’entreprise et dans le respect de l’équité interne.

Ça vous intéresse ? Vous souhaitez contribuer à des projets d’envergure au sein d’une équipe qui place le bien-être de ses membres au premier plan? Faites-nous parvenir votre candidature à hr@foxbravo.ca.

*Le masculin est utilisé dans le seul but d’alléger le texte. FoxBravo favorise l’équité en emploi et encourage les candidatures de toutes les personnes, sans égard au genre, à l’identité ou à l’expression de genre. *

------

Project Document Management Coordinator

Your main responsibilities

Receive, register, file and distribute project documents in accordance with established procedures.
Check deliverables for document control compliance, including numbering, titles, revisions, status, format and required information.
Maintain the master document register and deliverable tracking logs.
Prepare and issue document transmittals and maintain traceable records of exchanges.
Track review and approval workflows, follow up on outstanding items and flag delays to the Project Manager.
Maintain revision control, filing and archiving of superseded documents.
Support stakeholders in uploading, locating and accessing documents.
Prepare document tracking reports and attend coordination meetings as needed.
Assist in preparing closeout packages, including as-built drawings, manuals and final deliverables.
Apply document management procedures and suggest practical improvements.

Checks cover document control compliance; approval of technical content remains the responsibility of the designated technical professionals.

Your background and experience

College diploma in documentation, administration, office management or a related field, or equivalent experience.
Approximately 1 to 4 years of relevant experience in document management or administrative support for technical projects.
Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
Comfort using document management platforms; knowledge of SharePoint, Aconex, Procore or Autodesk Construction Cloud is an asset.
Experience with an engineering firm, a contractor, or an industrial, mining, energy or infrastructure project is an asset.
Familiarity with drawings, specifications, vendor documents and technical review processes is an asset.
Good written and verbal communication skills in French and English to collaborate with project stakeholders.
Accuracy, attention to detail and organizational skills.
Ability to manage multiple requests, meet deadlines and follow up on outstanding items.
Ability to work independently and as part of a team, with a collaborative and positive attitude.

What we offer

Competitive compensation.
Monthly employee well-being fund.
10 personal well-being days per year.
Annual bonus to compensate for RRSP contributions and insurance.
Annual profit-sharing program.
A positive working environment.
Annual vacation based on professional experience recognized by the company and internal equity.

Interested? Would you like to contribute to major projects with a team that puts employee well-being first? Send your application to hr@foxbravo.ca.

FoxBravo promotes employment equity and welcomes applications from all individuals, regardless of gender, gender identity or gender expression.

Apply About employer

More about this job

Responsibilities

Coordinate the receipt, registration, filing, distribution, tracking, and version control of project documents, ensuring deliverables meet document control requirements. Manage review and approval follow-ups, support stakeholders with document access, prepare tracking reports, and assist with project closeout packages.

Requirements

A college diploma in documentation, administration, office management, or a related field, or equivalent experience, and approximately 1 to 4 years of relevant experience are requested. Candidates should be proficient in Microsoft Office, communicate effectively in French and English, and demonstrate accuracy, organization, and the ability to manage deadlines; experience with document platforms and technical projects is an asset.

Skills

Document Management
Document Control
Document Tracking
Revision Control
Document Filing and Archiving
Document Compliance Review
Document Transmittals
Workflow Coordination
Microsoft Excel
Microsoft Word
Microsoft Outlook
SharePoint
Aconex
Procore
Autodesk Construction Cloud
Bilingual Communication

Benefits

Competitive Compensation
Monthly Employee Well-Being Fund
10 Personal Well-Being Days Per Year
Annual Bonus for RRSP Contributions and Insurance
Annual Profit-Sharing Program
Positive Working Environment
Annual Vacation

Visa sponsorship

Not detected in the job text

Keywords

Project Document Management
Document Control
Engineering Projects
Construction Projects
Master Document Register
Deliverable Tracking
Document Transmittals
Review and Approval Workflows
Revision Control
Document Archiving
Document Compliance
Project Closeout
As-Built Drawings
Vendor Documents
Technical Specifications
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
SharePoint
Aconex
Procore
Autodesk Construction Cloud
Industrial Projects
Mining
Energy
Infrastructure
French and English Communication

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