Jobs in Canada

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Added 14 mins ago
SF
Regulated Pharmacy Technician, Hourly Full Time Flexible Shifts Greenlight Requisition
SDM Fergus Tower S (1082) (Nermin Abdelmalek Pharmacy Ltd)
Fergus, ON
- Full-time
Added 16 mins ago
EM
Part-Time Faculty, School of Education
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- Part-time
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Added 16 mins ago
BL
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RG
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…procedures, and CNO medication accountabilities (including safe administration, storage, inventory controls, and…
Added 16 mins ago
CC
Director Of Surgical Services and Women and Children's Health
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- Full-time
Added 16 mins ago
VC
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Vice President, Finance & Business Operations
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Added 49 mins ago
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Added 59 mins ago
SR
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Added 1 hour ago
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Distribution Manager
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Added 45 mins ago
SM
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Toronto, ON
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Added 45 mins ago
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Added 46 mins ago
2026 ReleasteTEST DO NOT APPLY
City of Toronto
Toronto, ON
Post-secondary education in business administration, human resources management, business analysis, systems analysis, etc., or an equivalent combination of education and experience. Project…
Added 1 hour ago
RG
Food Service / Environmental Service-Manager
Responsive Group Inc.
Prescott, ON
- Full-time
Added 1 hour ago
TB
Payroll Associate
Tilray Brands, Inc.
Windsor, ON
- Full-time
Post-secondary education in Accounting, Finance, Business Administration, or a related field; payroll certification (e.g., PCP or equivalent) is an asset.
Added 1 hour ago
AC
Senior Manager, Tax
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- Full-time
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Added 1 hour ago
AC
Senior Manager, Canadian Tax
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SB
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Added 1 hour ago
HE
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- $41,000 to $45,000 CAD / year
- Full-time
03 - Administration & Operations: Learn the business behind the campaigns - including recruiting, onboarding, scheduling, reporting, team coordination, and daily operations.
Added 2 hours ago
NA
Alarm & Service Technician
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ND
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FPS Food Process Solutions

Operations Administrator

Richmond, BC, Canada

Apply on fpscorp.applicantstack.com About employer

Applications open in a new tab.

Job details

Experience: 2–3 years of relevant administrative, operations coordination, or customer service experience.
Posting language: English
Posted: Nov 13, 2026

Original job description

Position Scope
We are seeking a detail-oriented Operations Administrator to provide administrative and operational support to the Modification, Service, and Field Controls Teams. This role is responsible for coordinating order processing, invoicing, travel arrangements, and expense administration, while maintaining accurate records and facilitating effective communication with customers and internal stakeholders to support smooth day-to-day operations.

Key Responsibilities
1. Order & Customer Coordination

Coordinate modification orders, including order scheduling, processing, tracking, shipping, and invoicing.
Communicate with customers to promote modification project sales, respond to inquiries, and provide regular project updates.
Liaise with internal teams to coordinate order execution and ensure timely delivery.

2. Invoicing & Operational Administration

Prepare invoices and submit them for approval, follow up on payments, and maintain accurate payment records.
Support the Accounts Receivable Department in monitoring and following up on outstanding receivables.
Coordinate the procurement, inventory, and distribution of office supplies and Personal Protective Equipment (PPE).

3. Travel, Expense & General Support

Provide general administrative support to the Modification Team, Service Team, and Field Controls Team.
Arrange business travel for team members, including flights, hotel accommodations, transportation, and other travel requirements.
Coordinate work visa applications and related documentation, and prepare supporting documents such as customs letters.
Manage staff credentials, including technical certifications, operating permits, renewal tracking, and training enrolment.
Administer petty cash, meal allowances, and mileage claims.
Process, review, and track employee expense reports submitted by local and overseas team members.
Reconcile corporate credit card statements against supporting receipts and verify expense claims for accuracy and completeness.
Perform routine safety-related administrative tasks and maintain relevant records on a daily, weekly, and monthly basis.
Carry out other administrative duties and ad-hoc projects as assigned.

Requirements

Post-secondary education in Business Administration, Office Administration, or a related field preferred.
2–3 years of relevant administrative, operations coordination, or customer service experience.
Experience in order coordination, invoicing, travel arrangements, or expense administration is an asset.
Strong organizational, communication, and multitasking skills, with attention to detail and accuracy.
Customer-oriented, proactive, and able to work independently and collaboratively.
Strong written and verbal communication skills in English; proficiency in Cantonese and/or Mandarin is an asset.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

Apply on fpscorp.applicantstack.com About employer

More about this job

Responsibilities

The Operations Administrator at FPS Food Process Solutions will coordinate modification orders from scheduling to invoicing, prepare and follow up on invoices, and arrange business travel and expense claims for team members. The role also handles customer updates, staff credentials, and routine safety paperwork.

Requirements

Candidates need 2-3 years of administrative, operations coordination, or customer service experience, and post-secondary education in business or office administration is preferred. Strong organization, communication, attention to detail, and proficiency in Microsoft Office, especially Excel, Word, and Outlook, are required. Cantonese or Mandarin is an asset.

Skills

Microsoft Excel
Microsoft Word
Microsoft Outlook
Order processing
Invoicing
Accounts receivable
Expense reconciliation
Travel coordination
Visa documentation
Customer communication
Inventory coordination
Procurement
Records management
Organization
Multitasking
Attention to detail
Cantonese
Mandarin

Keywords

Operations Administrator
order coordination
invoicing
accounts receivable
travel arrangements
expense administration
expense reports
petty cash
visa applications
customs letters
staff credentials
PPE procurement
Microsoft Excel
Microsoft Word
Microsoft Outlook
administrative support
customer service
food processing
office administration

Seniority

Entry level

Tools

Microsoft Excel
Microsoft Word
Microsoft Outlook

Languages

English

Fields of study

Business Administration
Office Administration

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Work requirements

Jobs in Canada