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Added 8 mins ago
FH
Fairmont Gold Assistant Manager Full-time
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Victoria, BC
- Full-time
…experience. By fostering an engaged team of service professionals as Assistant Manager, Fairmont Gold, you will bring our exceptional “Fairmont Gold standards” to life in our Fairmont Gold…
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Parts Manager
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Toronto, ON
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Department / Unit: Health Information Services (HIS)

Fraser Academy

HR Assistant (Contract Position)

Vancouver, BC, V6K 2H8, Canada

Salary: $22-$25 per hour · Contract

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Applications open in a new tab.

Job details

Pay: Salary: $22-$25 per hour
Job type: Contract
Working hours: 16 to 20 hours per week
Posting language: English
Posted: Oct 30, 2026

Original job description

Job Title: HR Assistant (Contract Position)

Reports To: HR Manager

Position Type: 6-Month Contract (16 to 20 hours per week)

Potential conversion to a permanent position, subject to performance and business review after 6 months.

Salary: $22-$25 per hour

About Fraser Academy

Fraser Academy (FA) is a premier independent school in Kitsilano, Vancouver, BC, dedicated to serving students in Gr. 1-12 with dyslexia and language-based learning differences. Mainstream education under-serves roughly 20% of the student population. We bridge that gap. Using research-based, learner-centric methods, we transform potential into 21st-century strengths, setting our students up for happy, successful, and independent lives. Discover more at www.fraseracademy.ca

Position Overview

The HR Assistant supports day-to-day office tasks and core administrative processes for our two-person HR department. Reporting directly to the HR Manager, this 6-month contract position provides operational support across recruitment, employee record management, general HR reporting, and basic payroll coordination.

Key Duties & Responsibilities:

Recruitment Support

Read through incoming resumes and highlight top candidates.
Contact job applicants, schedule interviews, and organize meeting times for hiring teams.
Send out application status updates, interview details, and standard email replies to candidates.
Conduct initial screening phone interviews and summarize candidate feedback for the hiring manager.
Run reference checks and track background check documents (such as Criminal Record Checks).
Put together onboarding tasks and initial paperwork for new employees.

Payroll & Benefits Support

Pull reports from BambooHR to support the payroll process.
Check casual employees' timesheets, add up their hours, and help prepare payroll worksheets.
Put together reports on years of service worked to help determine employee RRSP contribution eligibility.
Send email reminders and invitations to staff to sign up for RRSPs and follow up as needed.
Answer basic employee questions regarding insurance/benefits and follow up with providers or staff to resolve inquiries.
Review leave requests in BambooHR and help fix any system errors or discrepancies.
File and organize employee health insurance forms, benefit enrollments, and claim papers.

Digital Records & File Management

Scan, label, and file incoming documentation, correspondence, insurance records and service canada letters into proper digital and physical folders.
Keep employee personnel files, records, and documentation up-to-date while maintaining strict confidentiality.
Perform general day-to-day administrative and filing support for the HR department.
Draft and issue standard employment verification letters and routine HR correspondence.

HR Reports Support

Assist in the preparation of presentation slides (PowerPoint or Google Slides) for staff meetings and HR updates.
Help update current copies of school policies, staff handbooks, standard forms, and performance review documentation.
Help complete wage and salary surveys, clean up data for HR reports, and prepare meeting summaries.
Help gather numbers for monthly HR reports (like total staff count, vacation and sick leave usage).
Answer general staff questions about where to find forms or basic HR information.

Qualifications & Skills

Education: Enrolled in or completed a Degree program in Human Resources, Business Administration, Accounting, or a related field.
Experience: 1+ years of administrative or office experience preferred, though entry-level candidates with relevant coursework are encouraged to apply.
Technical Proficiency: Strong computer skills, including Microsoft Office (Word, Excel, PowerPoint). Familiarity with HR & Payroll software like BambooHR and ADP is an asset.
Core Competencies: High attention to detail, strong organizational skills, clear verbal/written communication skills.
Trustworthy: Proven ability to handle sensitive employee information with 100% confidentiality.

How to Apply

Applications will be reviewed and contacted on a rolling basis. To apply, please submit a resume and cover letter addressed to Garima Chauhan, HR Manager by November 27, 2026. We appreciate the time and effort required to apply for this pivotal role. While we sincerely thank all applicants for their interest in Fraser Academy, only those selected for an interview will be contacted.

We are committed to building a diverse and inclusive workforce by encouraging applications from all qualified job seekers, including those from traditionally underrepresented communities.

Apply About employer

More about this job

Responsibilities

The HR Assistant provides operational support for recruitment, employee record management, and payroll coordination. They also assist with HR reporting, policy updates, and general administrative office tasks.

Requirements

Candidates should be enrolled in or have completed a degree in Human Resources, Business Administration, or a related field. Strong computer skills and at least one year of administrative experience are preferred.

Skills

Human Resources
Administrative Support
Recruitment
Payroll Coordination
Data Entry
Record Management
Microsoft Office
BambooHR
ADP
Communication
Attention To Detail
Organizational Skills
Confidentiality
Scheduling
Reporting

Benefits

RRSP contribution eligibility

Visa sponsorship

Not detected in the job text

Hiring contact

Garima Chauhan

Keywords

Human Resources
Recruitment
Payroll
BambooHR
ADP
Administrative
Record Management
Onboarding
Reference Checks
RRSP
Benefits Administration
Microsoft Office
Data Entry
Reporting
Confidentiality
Policy Documentation
Scheduling
Independent School
Education

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