Event Coordinator

Company Description FREE PEOPLE Destination Management & Events, based in Halifax, Nova Scotia, is a destination management company delivering custom-crafted events and experiences for corporate and private clients. The team has planned and executed hundreds of unique programs locally, across North America, and internationally, ranging from large-scale tented events and ice bars to exclusive yacht charters and high-impact fundraisers. Their experience spans food and beverage, stage management, marketing, incentive travel, and festival production, with a track record of overcoming complex logistics to create memorable experiences. FREE PEOPLE has deep knowledge of Nova Scotia and extensive global event experience in locations such as Singapore, Iceland, California, and the Caribbean. The company’s work has been recognized with multiple industry honors, including BIZBASH Awards, a Canadian Event Award, and a Meeting Professional Award.
Role Description The Event Coordinator is a full-time, on-site role based in the Greater Halifax Metropolitan Area. This role is responsible for supporting the planning and execution of corporate and private events, including timelines, logistics, vendor coordination, and on-site delivery. Day-to-day tasks include assisting with event design, preparing proposals and budgets, managing registrations and guest communications, and maintaining detailed project documentation. The Event Coordinator will liaise with clients and suppliers, conduct site visits, oversee setup and teardown, and help ensure each event runs smoothly and aligns with client objectives. The role also involves collaborating with internal team members on creative concepts, sourcing local experiences, and providing hands-on support throughout the event lifecycle.
Qualifications

• Strong event planning and event management skills, with experience coordinating multiple projects and timelines.
• Excellent communication and customer service abilities, including clear verbal and written communication and client-facing experience.
• Sales and relationship-building skills, with the capacity to support proposals, upsell services, and nurture long-term client partnerships.
• High level of organization, attention to detail, and problem-solving skills, especially in fast-paced, logistics-heavy environments.
• Ability to work on-site, including evenings and weekends as required, and to participate in physical event setup and teardown.
• Proficiency with common office and event management tools (e.g., Microsoft Office or Google Workspace; event software is an asset).
• Previous experience in events, hospitality, tourism, or destination management is preferred.
• Post-secondary education in event management, hospitality, marketing, or a related field is an asset, or equivalent practical experience.