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Added 10 mins ago
TF
Procurement Coordinator
The Fastener Group Ltd.
Calgary, AB
- Full-time
We are seeking a motivated and detail-oriented Procurement Coordinator to support purchasing activities within a fast-paced wholesale distribution environment
Added 12 mins ago
CO
Coordinator, Urban Forestry (Contract up to 12 months)
City of Burlington
Operations Centre-Main Building (RPF)
- Full-time
Collecting, analyzing, and reporting on data on permit applications, payments, and approvals to identify trends to inform service improvements.
Added 12 mins ago
SB
Technical Records and Document Control Coordinator
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Mississauga, ON · Dorval, QC
- Full-time
Experience managing large volumes of records, documentation, or data with a high level of accuracy.
Added 28 mins ago
PR
Sr Lead-IT Infrastructure Ops (Associate Manager)
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Brampton, ON
- $165,396 to $179,322 CAD / year
- Full-time
As a Senior Lead-IT Infrastructure Operations within our ITS Infra and Data Centre Operations department, you will be responsible for directing the day-to-day operational delivery of all…
Added 28 mins ago
S
Shipping & Inventory Coordinator – Warehouse Operations
SereneAid
AB · Edmonton, AB
- Full-time
The Government of Alberta is seeking a physically fit and detail-oriented Shipping & Inventory Coordinator to support warehouse operations, shipping and receiving, inventory control, and…
Added 28 mins ago
PH
45016-ASSIGNMENT COORD CLAC FT
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Oshawa, ON
- Full-time
As a Scheduling Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 28 mins ago
SV
Market Operations Coordinator - St. Jacobs Farmers' Market (Permanent Full-Time)
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ON · Woolwich, ON
- Full-time
The Market Operations Coordinator offers a unique opportunity to build experience across the day-to-day operations of the St. Jacobs Farmers’ Market and grow with an organization deeply…
Added 28 mins ago
HP
Office Coordinator Co-op Student
Hammond Power Solutions
Morriston, ON
- Full-time
…transformer technology. We currently have an opening for a Office Coordinator - 4 Month Co…
Added 28 mins ago
SC
Office Coordinator
Sodexo Canada Ltd
Mississauga, ON
- Up to $25 CAD / hour
- Full-time
Sodexo is seeking an organized, service-oriented Office Coordinator to support the day-to-day operations of the site in Mississauga.
Added 32 mins ago
AC
Administrative Operations Support Coordinator - Temporary
Air Canada
Toronto, ON
- Full-time
Added 46 mins ago
UO
Research Coordinator - Pediatrics
University of Alberta
Edmonton, AB
- Full-time
Working within the Division of Pediatric Hospital Medicine, the Research Coordinator will provide comprehensive support for a variety of clinical research studies focused on pediatric…
Added 47 mins ago
IC
Master Data Coordinator (6- month Contract)
Irving Consumer Products
Dieppe, NB
- Full-time
Maintain, update, and validate master data across multiple systems to ensure accuracy, consistency, and compliance with company standards.
Added 47 mins ago
CO
Admin Coordinator (1 Year Contract) - Central Ontario FS - Ayr, ON
Central Ontario FS
Ayr, ON
- Contract
Performing data entry, administration of customer data base, and various accounting functions.
Added 47 mins ago
CO
Coordinator, Urban Forestry (Contract up to 12 months)
City of Burlington
Burlington, ON
- $70,312 to $87,891 CAD / year
- Contract
Collecting, analyzing, and reporting on data on permit applications, payments, and approvals to identify trends to inform service improvements.
Added 49 mins ago
PB
Import Logistics Coordinator
PSA BDP
Toronto, ON
- Full-time
The Customs Coordinator / Rater is responsible for providing support to the customs operations team, specifically in managing the processing of shipments and ensuring accurate tariff…
Added 52 mins ago
Senior Product Coordinator
Okanagan College
Kelowna, BC
Classification: Support Services Coordinator II
Added 59 mins ago
Project Coordinator
AMBICO Limited
Ottawa, ON
Under the supervision of the Director, Customer Relationship Management, the Project Coordinator supports the Project Management team by executing key administrative, coordination, and…
Added 59 mins ago
TO
Court Clerk
Town of Caledon
Orangeville, ON
- Full-time
Maintain accurate court records by entering, updating, and verifying case information and related court data in case management systems.
Added 1 hour ago
TO
GIS Coordinator
Town of Saugeen Shores
Port Elgin, ON
- $76,288 to $84,090 CAD / year
- Full-time
We are searching for an analytical and motivated individual to join our team. As the GIS Coordinator, reporting to the Asset Management Supervisor, you are responsible for all GIS related…
Added 1 hour ago
H
HR Imaging Coordinator
Hays
Toronto, ON
- Contract
We are seeking a detail-oriented HR Imaging Coordinator to support document imaging, scanning, indexing, and records management activities. The ideal candidate will be responsible for…
Added 1 hour ago
JG
Technical Sales Enablement Coordinator
Johnston Group Inc.
Winnipeg, MB
- Full-time
…improvements using Agile methodologies, strengthens CRM adoption and data quality, coordinates vendors and internal stakeholders, and equips sales teams and advisors with effective tools,…
Added 1 hour ago
YS
Family and Natural Supports Case Manager
Youth Services Bureau of Ottawa
Ottawa, ON
- $64,646.4 to $77,604.8 CAD / year
- Full-time
Reports to: Coordinator, Evelyn Horne's Young Women's Emergency Shelter and Transitional Housing
Added 1 hour ago
OH
Director Communications
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Toronto, ON
- Full-time
DIRECT REPORTS: Lead, Communication Projects; Coordinator, Digital Engagement; Lead, Events & Conferences
Added 1 hour ago
CH
Receiving Coordinator
Clean Harbors
Corunna, ON
- Full-time
Clean Harbors in Corunna, ON is looking to add a Receiving Coordinator to the team. As a Receiving Coordinator, you will be responsible for coordinating several different functions within…
Added 1 hour ago
Admin Coordinator (1 Year Contract) - Central Ontario FS - Ayr, ON
GROWMARK, Inc.
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Performing data entry, administration of customer data base, and various accounting functions.

Fresh Tracks Canada

Inventory Coordinator

Vancouver, BC, Canada

$68,000 USD / year · Contract

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Job details

Pay: $68,000 USD / year
Job type: Contract
Apply by: Nov 21, 2026
Experience: 3+ years of experience in a related travel coordinator or reservations role
Posting language: English
Posted: Oct 22, 2026

Original job description

At Fresh Tracks Canada, we craft tailor-made Canadian vacations for people from all over the world. Since 1996, our team of Canadian Insiders have helped our customers plan their vacations and enjoy life-changing travel experiences.   

We believe in keeping our customers front and center in everything we do; in fact, focus on serving our customers is one of our core values. Everyone acts and operates as an owner, treating this business as their own. We raise the bar constantly, embracing that nothing is perfect but continuous improvement is key. Our team is made up of passionate, positive experts who drive healthy collaboration by winning or losing as one, and we bring out the best in each other.

About The Role

We're looking for a detail-oriented Inventory Coordinator to support the day-to-day management of our contracted FIT and group inventory. This role is responsible for booking inventory, maintaining accurate inventory records, and ensuring bookings are correctly reflected against available allocations. Working closely with suppliers and internal teams, the Inventory Coordinator will proactively identify and resolve discrepancies, helping ensure inventory accuracy and the smooth delivery of customer bookings.

Salary: $68,000/year, based on experience and qualifications.

Responsibilities.

Process bookings and provide support for Sales and LH
- Make hotel/train/tour reservations ensuring accurate customer booking details, confirmations and valid rates are captured
- Process booking amendments, cancellations, partial cancellations, and add-ons, ensuring inventory records remain accurate and up to date in IMS and PMS, whilst adhering to SLAs defined by the product team
- Build rapport with our external partners to maintain productive win-win partnerships
- Support the sales team in finding appropriate availability when they require assistance
- Preparing rooming lists, manifests and progress reports and ensure the team adheres to reporting timelines
Maintain accurate information in our systems
- Support the loading, updating, and auditing of inventory data for new products, seasonal changes, system enhancements, and product launches.
- Investigate and resolve inventory-related issues, including booking conflicts, inventory discrepancies, and data integrity concerns.
- Maintain accurate, up-to-date inventory records across all relevant systems and platforms.
- Support the team in checking availability and updating our systems to provide guidance when our contracted inventory is unavailable e.g. for sales quotes, promo planning, forecasting
Process improvement
- Assist the Inventory Manager/Director with defining and documenting processes and tracking key decisions.
- Participate in testing and validation of inventory-related functionality during system updates and technology rollouts.
- Identify opportunities to improve inventory processes, enhance data quality, and reduce manual effort through continuous improvement.

Weekend and emergency support

Available for shifts taking place Monday to Sunday (5 days per week), office hours are 7am to 6pm (PST) including stat holidays
You will be required to work extra hours during emergency situations, such as wildfires and impactful train delays. Time in lieu will be allocated accordingly
Other related duties as needed

Requirements

3+ years of experience in a related travel coordinator or reservations role
Strong attention to detail and comfort working with structured data (spreadsheets, databases, or inventory systems)
Ability to do repetitive focused work
Excellent organizational and time-management skills
Clear written and verbal communication skills
Proficiency in Excel/Google Sheets; comfort learning new software systems
A solutions-oriented mindset; someone who proactively works toward solutions rather than simply escalating problems
Keen to learn and take on more challenging work as our partnerships and the inventory management function evolves
Passionate about ensuring customer needs and requests are met as best as possible balanced with practicality and a good business sense

DIVERSITY, EQUITY, AND INCLUSION

We are an equal opportunity workplace. We strongly encourage applications from under-represented communities, diverse backgrounds, identities, and experiences.  We don’t judge based on race, religion, ethnic background, sexual orientation, age, marital status, disability, gender identity or anything else that you might bring to the table. We don’t care about where you went to college, your degree, your age, or what names you might have on your resume. Instead, we’re looking for motivated, compassionate people who can execute from the ground up. We also know that everyone has a unique career journey and experience comes in many forms.

Officially Great Place to Work® CertifiedTM 2022/2023

Officially Great Place to Work® CertifiedTM 2023/2024

Officially Great Place to Work® CertifiedTM 2024/2025

Officially Great Place to Work® CertifiedTM 2025/2026

Officially Great Place to Work® CertifiedTM 2026/2027

#INDHP

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More about this job

Responsibilities

Process and update hotel, train, and tour bookings, amendments, and cancellations while maintaining accurate inventory records across systems. Coordinate with suppliers and internal teams to resolve discrepancies, support availability checks and reporting, and improve inventory processes.

Requirements

Requires at least three years of experience in a related travel coordination or reservations role, strong attention to detail, and comfort working with structured data and repetitive tasks. Candidates should have strong organizational, time-management, and communication skills, proficiency in Excel or Google Sheets, and a proactive, solutions-oriented approach.

Skills

Inventory Management
Booking Processing
Hotel Reservations
Train Reservations
Tour Reservations
Inventory Recordkeeping
Data Accuracy
Discrepancy Resolution
Excel
Google Sheets
Communication
Organization
Time Management
Process Improvement
Reporting

Visa sponsorship

Not detected in the job text

Keywords

Inventory Management
FIT Inventory
Group Inventory
Booking Processing
Hotel Reservations
Train Reservations
Tour Reservations
Inventory Management System
Property Management System
Excel
Google Sheets
Structured Data
Inventory Auditing
Data Integrity
Availability Management
Rooming Lists
Manifests
Progress Reports
Supplier Partnerships
Booking Amendments
Cancellations
System Testing
System Updates
Process Documentation
Continuous Improvement
Service-Level Agreements
Travel Coordination

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