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Added 14 mins ago
HI
Change Analyst
HRbrain Inc.
Toronto, ON
- Full-time
…The team consists of 10 members, including Change Managers, a Communications Manager, and two Communications Specialists. Historically, the team has been communications-heavy (newsletters,…
Added 29 mins ago
FF
Seasonal Associate - Famous Footwear
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Ottawa, ON · Kanata, ON
- Temporary
…counts! As a ‘goal-getter’, you deliver clear, concise and timely communications to the entire store team and employ active listening to ensure understanding among…
Added 29 mins ago
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Credit Analyst / Analyste Crédit
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Added 29 mins ago
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Part-Time Sales Associate - Famous Footwear CAN
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Bilingual HR Advisor
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Winnipeg, MB · Sudbury, ON · Thunder Bay, ON · CAN - ON - Sudbury
- Full-time
The HR Advisor works with the HR Manager to provide support in all areas of HR to an assigned client group. This role serves as a primary point of contact for managers, supervisors, and…
Added 29 mins ago
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Senior Project Manager
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Remote, Canada
- $123,000 to $200,000 CAD / year
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Added 59 mins ago
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Manager, Ceremonies, Events, and Government Liaison
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Ottawa, ON
- Other
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Added 59 mins ago
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Added 59 mins ago
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CN - Director, Strategic Business Development
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Added 59 mins ago
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Human Resources Business Partner
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Added 59 mins ago
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Added 59 mins ago
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Engineer, Project
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Added 59 mins ago
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Added 59 mins ago
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Senior Power System Engineer
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Must have strong communications skills to effectively communicate with customers, sales reps, and other technical support and inside staff.
Added 59 mins ago
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Coordinator, Workforce Optimization Staffing Services
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Regularly meets with staff to set clear performance parameters and provide continuous communications strategies. Continuously clarifies performance expectations.
Added 59 mins ago
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Account Representative- Sales Training Program (Calgary) January 18, 2027 Start Date
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- Full-time
…Representative with a dedicated career progression path towards Account Manager, Senior Account Manager and Executive Account…
Added 59 mins ago
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Account Representative- Sales Training Program (Edmonton) January 18, 2027 Start Date
CDW
Edmonton, AB
- Full-time
…Representative with a dedicated career progression path towards Account Manager, Senior Account Manager and Executive Account…
Added 59 mins ago
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Account Representative- Sales Training Program (Ottawa) January 18, 2027 Start Date
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- Full-time
…Representative with a dedicated career progression path towards Account Manager, Senior Account Manager and Executive Account…
Added 1 hour ago
AE
Project Manager
Associated Engineering
Calgary, AB
- Full-time
Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Project Manager to join our team in our Calgary office. In this role you will be…
Added 1 hour ago
FA
Administrative Assistant
FTAI Aviation
Montreal, QC
- Full-time
The Administrative Assistant is responsible for providing administrative support to the General Manager and the full Executive Team of the Canadian business in a professional, efficient,…
Added 1 hour ago
AC
Senior Product Line Manager
Amphenol Communications Solutions
Markham, ON
- Full-time
Amphenol Communications Solutions (ACS), a division of Amphenol Corporation, is a world leader in interconnect solutions for Communications, Mobile, RF, Optics, and Commercial electronics…
Added 1 hour ago
AC
Product Line Manager
Amphenol Communications Solutions
Markham, ON
- Full-time
Amphenol Communications Solutions (ACS), a division of Amphenol Corporation, is a world leader in interconnect solutions for Communications, Mobile, RF, Optics, and Commercial electronics…

FTAI Aviation

Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: 5+ years of experience supporting multiple executives
Posting language: English
Posted: Nov 3, 2026

Original job description

Location: Montreal, QC, CA

ABOUT FTAI AVIATION LTD. (NASDAQ: FTAI)

FTAI owns and maintains commercial jet engines with a focus on CFM56 and V2500 engines. FTAI’s propriety portfolio of products, including the Module Factory and a joint venture to manufacture engine PMA, enables it to provide cost savings and flexibility to our airline, lessor, and maintenance, repair, and operations customer base. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash flows with the potential for earnings growth and asset appreciation.

FTAI operates globally and has offices in New York, Miami, Montréal, Singapore. Dubai, United Kingdom and Ireland.

Job Overview

The Administrative Assistant is responsible for providing administrative support to the General Manager and the full Executive Team of the Canadian business in a professional, efficient, and confidential manner. The role also serves as a central administrative resource for all Canadian employees, ensuring the effective and efficient operation of the office. In addition, the Administrative Assistant owns internal communications for the Canadian business, developing, creating and distributing weekly, monthly and quarterly communications to the entire team. Duties are highly confidential and require broad and comprehensive knowledge of the organization’s policies, procedures, and practices. Responsibilities require discretion, judgment, tact, poise, and the ability to prioritize competing requests from multiple executives. The candidate will be proficient in PowerPoint for creating presentations and must have experience with other appropriate software applications. The position requires the ability to work independently and collaboratively, solve problems, and set up and operate systems and procedures to manage an office.

Responsibilities

Executive Support (General Manager and Executive Team)

Manage and maintain the calendars, schedules and appointments of the General Manager and Executive Team, coordinating priorities across multiple executives
Make travel arrangements and prepare detailed itineraries for executives
Produce expense reports in a timely manner
Liaise with executives within the corporation, including corporate and other business units
Assist in managing operations budgets
Review and summarize miscellaneous reports and correspondence
Draft correspondence on behalf of executives; prepare, compile and edit correspondence, communications, presentations and other documents
Perform research and summarize findings on various topics and prepare presentations for the Executive Team
Prepare agenda materials, take minutes and track action items for Executive Team, senior management and other meetings
Monitor, respond to and distribute incoming communications

Employee and Office Support

Serve as the first point of contact for administrative requests from employees across the Canadian business
Coordinate logistics for town halls, all-employee meetings, recognition events, site visits and customer visits
Support new employee onboarding logistics in partnership with HR (workspace, equipment, access and welcome materials)
Coordinate office services, supplies, facilities requests and vendor relationships
Complete projects by assigning work to staff and following up on results
Interact and communicate with internal staff at all levels
Review operating practices and implement improvements where necessary

Canadian Business Communications

Own the internal communication calendar for the Canadian business and ensure all communications go out on schedule
Weekly: Develop, create and send a weekly update to all employees covering key priorities, operational highlights, safety and quality reminders, upcoming events and announcements
Monthly: Develop, create and send a monthly newsletter featuring business performance highlights, employee recognition (anniversaries, achievements, new hires), department spotlights and HR updates
Quarterly: Develop, create and send a quarterly business update in partnership with the General Manager and Executive Team, summarizing results, strategic priorities and the outlook for the next quarter; support related town hall presentations
Gather content and input from executives and department leaders, and draft, edit and proofread all communications for accuracy, tone and consistency
Ensure all communications are produced in both French and English and comply with Quebec language requirements
Ensure communications follow FTAI brand standards and that confidential information is handled appropriately
Maintain distribution lists, communication templates and an archive of past communications
Use display screens, email and other channels to reach employees in the office and on the shop floor
Gather feedback and continuously improve the format and effectiveness of communications

Qualifications

CEGEP (DEC) diploma or equivalent
5+ years of experience supporting multiple executives
Demonstrated experience writing and producing internal communications, newsletters or employee updates
Excellent writing, editing and proofreading skills in French and English
Fluent with MS Office (Outlook, Word, Excel, PowerPoint, Teams)
Experience with SharePoint, email newsletter or design tools is an asset
Strong organizational skills with the ability to manage competing priorities and deadlines
High level of professionalism and confidentiality
Fluent in French and English (spoken and written)

What We Offer You

Competitive compensation
Time to recharge with vacation, personal days, holidays, and parental leaves
Comprehensive Family Medical, Dental and Vision coverage available on your first day of employment
Virtual Health Care (24/7 access to medical professionals)
A Wellness Spending Account to aid in your wellness journey
Employee & Family Assistance Program (EFAP) which includes free face to face counselling sessions
Medical Travel Insurance
Onsite fitness facilities at our main office locations
A Registered Retirement Savings Plan that includes matching company contributions on your first day of employment, that also includes access to Financial Advisors providing investment advice and comprehensive financial planning

Equal Opportunity Statement

FTAI Aviation is an equal opportunity employer that values diversity in the workplace. We are committed to excellence in serving all customers, including people with disabilities, and we encourage feedback on the provision of these services.

Language Requirements In Quebec

Intermediate level knowledge of English is necessary for aeronautical personnel to meet regulatory requirements, understand technical procedures and instructions, and document entries regarding work performed on the aeronautical product for customers outside Quebec

Apply About employer

More about this job

Responsibilities

Provide confidential administrative support to the General Manager and Executive Team, including calendar and travel coordination, expense reporting, document preparation, meeting support, and budget assistance. Coordinate office and employee services and lead internal communications for the Canadian business, producing regular bilingual updates and supporting company events.

Requirements

Requires a CEGEP diploma (DEC) or equivalent and at least five years of experience supporting multiple executives. Candidates must be fluent in written and spoken French and English, have strong writing and organizational skills, be proficient in Microsoft Office, and demonstrate professionalism and discretion.

Skills

Executive Calendar Management
Travel Coordination
Expense Reporting
Budget Support
Business Writing
Research and Presentation Development
Meeting Coordination and Minute-Taking
Internal Communications
Newsletter Production
French and English Fluency
Editing and Proofreading
Microsoft Office
SharePoint
Confidentiality
Prioritization
Office Operations

Benefits

Vacation, Personal Days, Holidays, and Parental Leave
Family Medical, Dental, and Vision Coverage
Virtual Health Care
Wellness Spending Account
Employee and Family Assistance Program
Medical Travel Insurance
Onsite Fitness Facilities
Registered Retirement Savings Plan with Company Matching
Financial Advisory and Planning Services

Visa sponsorship

Not detected in the job text

Keywords

FTAI Aviation
Aviation
Commercial Jet Engines
CFM56
V2500
Executive Support
Calendar Management
Travel Arrangements
Expense Reports
Operations Budgets
Internal Communications
Employee Newsletters
Bilingual Communications
French
English
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
Meeting Minutes
Onboarding
Office Operations
Vendor Relationships
Facilities Coordination
Confidentiality
Quebec Language Requirements

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