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FTAI Aviation

Supply Chain Administrator

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 15, 2026
Experience: 1+ years of administrative, coordination, customer service, or data entry experience, ideally in supply chain, purchasing, logistics, or a similar operational environment.
Posting language: English
Posted: Nov 11, 2026

Original job description

Location: Montreal, Quebec

ABOUT FTAI AVIATION LTD. (NASDAQ: FTAI)

FTAI owns and maintains commercial jet engines with a focus on CFM56 and V2500 engines. FTAI’s propriety portfolio of products, including the Module Factory and a joint venture to manufacture engine PMA, enables it to provide cost savings and flexibility to our airline, lessor, and maintenance, repair, and operations customer base. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash flows with the potential for earnings growth and asset appreciation.

FTAI operates globally and has offices in New York, Miami, Montréal, Singapore. Dubai, United Kingdom and Ireland.

Job Overview

The Supply Chain Administrator provides transactional and administrative support across FTAI’s Supply Chain organization, which encompasses both Procurement and Repairs. The Administrator handles the day-to-day order administration behind both Purchase Orders and Repair Orders - creating and maintaining orders, following up with vendors, keeping records accurate, and escalating items at risk - so that Procurement Analysts and Repair Analysts can focus on sourcing, negotiation, and analysis.

The role sits at the center of daily supply chain activity and is measured on accuracy, responsiveness, and follow-through. The Administrator works across both functions rather than being dedicated to one, flexing to wherever the workload sits, and provides a strong foundation for growth into a Procurement Analyst or Repair Analyst role over time.

Responsibilities

Create, update, maintain, and close Purchase Orders (POs) and Repair Orders (ROs).
Monitor open POs and ROs and follow up with vendors and stakeholders.
Maintain accurate records of receipts, invoices, shipments, and communications.
Track order milestones and escalate overdue items.
Support invoice matching and discrepancy resolution.
Generate routine open-order and status reports.
Coordinate with Receiving and Logistics on inbound shipments, tracking, and expediting.
Maintain vendor contact details and supporting documentation in company systems.
Support Procurement Analysts with PO administration and material tracking.
Support Repair Analysts with RO administration and turnaround-time (TAT) tracking.
Support inventory transactions and data accuracy.
Provide shared support across Procurement and Repairs, flexing to where workload demands.
Assist with the preparation of routine analysis, spreadsheets, and reporting for the Analyst and Lead teams.
Maintain organized filing and documentation, ensuring traceability and compliance records are complete and accurately stored.
Prepare materials for and capture follow-up actions from production and material management meetings.
Provide coverage across the Supply Chain organization during absences, peak workload, or special projects.
Contribute to continuous improvement by identifying recurring issues and helping document processes and workflows.
Complete other ad hoc administrative assignments in support of Supply Chain objectives.

Qualifications

High school diploma or equivalent required.
1+ years of administrative, coordination, customer service, or data entry experience, ideally in supply chain, purchasing, logistics, or a similar operational environment.
Proficiency in Microsoft Office Suite, including working Excel skills (sorting, filtering, basic formulas).
Strong organizational skills and a high level of attention to detail, particularly with data entry and record keeping.
Ability to manage a high volume of transactions and open follow-ups without losing track of details.
Clear written and verbal communication skills, including professional correspondence with vendors.
Team-oriented, dependable, and willing to support across both Procurement and Repairs as priorities shift.
Ability to follow established procedures and know when to escalate.

Preferred Qualifications

Associate's degree or coursework in Supply Chain, Business, Logistics, or a related field.
Experience in aviation, aerospace, or another regulated technical environment.
Experience using Quantum or another ERP or inventory management system.
Familiarity with purchase orders, repair orders, invoicing, and three-way match processes.
General understanding of supply chain concepts and terminology.
Interest in developing toward a Procurement Analyst or Repair Analyst role.

What We Offer You

Competitive compensation
Time to recharge with vacation, personal days, holidays, and parental leaves
Comprehensive Family Medical, Dental and Vision coverage available on your first day of employment
Virtual Health Care (24/7 access to medical professionals)
A Wellness Spending Account to aid in your wellness journey
Employee & Family Assistance Program (EFAP) which includes free face to face counselling sessions
Medical Travel Insurance
Onsite fitness facilities at our main office locations
A Registered Retirement Savings Plan that includes matching company contributions on your first day of employment, that also includes access to Financial Advisors providing investment advice and comprehensive financial planning

Equal Opportunity Statement

FTAI Aviation is an equal opportunity employer that values diversity in the workplace. We are committed to excellence in serving all customers, including people with disabilities, and we encourage feedback on the provision of these services .

Language Requirements In Quebec

Intermediate level knowledge of English is necessary to communicate with other company locations, partners and clients located outside Quebec, and to read, interpret, and produce documentation, correspondence, and reports in English as needed.

Apply on LinkedIn About employer

More about this job

Responsibilities

Create and maintain purchase and repair orders, track milestones, follow up with vendors, and keep transaction, shipment, invoice, and inventory records accurate. Provide flexible administrative support across Procurement and Repairs, including reporting, coordination, documentation, escalation of overdue items, and process improvement.

Requirements

A high school diploma or equivalent and at least one year of administrative, coordination, customer service, or data entry experience are required; relevant supply chain or operational experience is preferred. Candidates should have working Excel skills, strong organization and attention to detail, clear communication, and the ability to manage high transaction volumes; an associate degree, ERP experience, and aviation or regulated-industry experience are preferred.

Skills

Purchase Order Administration
Repair Order Administration
Vendor Follow-Up
Record Keeping
Order Tracking
Invoice Matching
Discrepancy Resolution
Excel
Data Entry
Inventory Transactions
Shipment Coordination
Reporting
Attention to Detail
Written Communication
Organization
Process Documentation

Benefits

Vacation
Personal Days
Holidays
Parental Leave
Family Medical Coverage
Dental Coverage
Vision Coverage
Virtual Health Care
Wellness Spending Account
Employee and Family Assistance Program
Medical Travel Insurance
Onsite Fitness Facilities
Registered Retirement Savings Plan with Company Matching
Financial Advice and Planning

Visa sponsorship

Not detected in the job text

Keywords

Supply Chain
Procurement
Repairs
Purchase Orders
Repair Orders
Vendor Management
Invoice Matching
Three-Way Match
Inventory Management
Inventory Transactions
Order Administration
Material Tracking
Turnaround-Time Tracking
Shipment Tracking
Logistics
Receiving
Expediting
Microsoft Office
Excel
ERP
Quantum
Data Accuracy
Open-Order Reporting
Process Improvement
Aviation
Aerospace
Regulated Environment

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Jobs in Canada