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Added 26 mins ago
Land and Resource Coordinator
Amrize
Winnipeg, MB · Saskatoon, SK
Community & Government Relations: Support engagement with government agencies, local organizations, Indigenous, and other key community stakeholders by preparing information, coordinating…
Added 26 mins ago
Logistics Coordinator
Amrize
AB · Calgary, AB
The Ready Mix Logistics Coordinator serves as a key point of contact for customers, drivers, plant teams, and internal stakeholders, ensuring seamless delivery coordination of concrete…
Added 26 mins ago
Site Logistics Coordinator
Borea
Dégelis, QC
Under the supervision of the Project Manager, the Logistics Coordinator takes care of all construction equipment on the project site. He.She controls the rental, maintenance, repair and…
Added 41 mins ago
VDC Coordinator
Pomerleau
Quebec, QC
As a VDC Coordinator working in our Innovation team at Pomerleau Construction, you will play a key role in inventing the future of design and construction by supporting and enabling project…
Added 1 hour ago
Senior Insurance Coordinator
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
Conducts record audits and reviews for all insurance department transactions to support project deadline, policy expiry and claim limitation requirements;
Added 1 hour ago
Health & Safety Manager F/H
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
Full-time
Plan and organize, with the support of the Health & Safety Coordinator, the General and Specific orientations, trainings and awareness sessions to ensure that all project personnel, service…
Added 1 hour ago
Fleet Coordinator
Alberta Health Services
Olds, AB
Temporary
…aeromedical response, and specialized clinical programs. As the Fleet Coordinator, you will play a key role in supporting Alberta’s Emergency Medical Services by coordinating the Vehicle…
Added 2 hours ago
Site Logistics Coordinator
BOREA CONSTRUCTION
Quebec, QC
Full-time
Under the supervision of the Project Manager, the Logistics Coordinator takes care of all construction equipment on the project site. He.She controls the rental, maintenance, repair and…
Added 2 hours ago
Sourcing Specialist
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
Full-time
Responsible for establishing the business unit sourcing strategy along with VP support, and to adhere to it once established;
Added 3 hours ago
Project Coordinator
Fraser Health
Surrey, BC
Full-time
The Coordinator provides project coordination services to Fraser Health (FH) in the areas of business planning, process design, information management and transition planning under the…
Added 3 hours ago
Partner Administrative Assistant
KPMG
Saskatoon, SK
Full-time
…skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a…
Added 3 hours ago
Senior Residential Retrofit Coordinator
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Residential Retrofit Coordinator based in Canada.
Added 4 hours ago
Project Coordinator - Architecture
WalterFedy
Calgary, AB
Full-time
The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource…
Added 4 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
…attracted to bold goals, believe in uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive…
Added 4 hours ago
Senior Coordinator, GIS & Data Management
GoodWork.ca
St. John's, NL · St Jones Within, NL
Full-time
Reporting to GIS / Database Analyst, the Senior Coordinator, GIS & Data Management will support the planning, implementation, monitoring, and reporting of restoration projects across…
Added 4 hours ago
Senior Health & Safety Coordinator
FlatironDragados
Surrey, BC
Full-time
Provides technical expertise to training, equipment needs and inspection requirements to support construction schedule and promote project cost savings.
Added 6 hours ago
Senior Insurance Coordinator
University of British Columbia
Vancouver, BC · UBCV | Donald Rix Building (RIX)
$7,158.42 to $10,292.25 CAD / month
Full-time
- Conducts record audits and reviews for all insurance department transactions to support project deadline, policy expiry and claim limitation requirements;
Added 6 hours ago
Maintenance Planner (Administrator)
Dexterra
Edmonton, AB
Up to $28 CAD / hour
Full-time
Reports to: Maintenance Manager, Camp Manager, Operations Coordinator
Added 6 hours ago
Marketing Coordinator
Love Ur Curls®
Mississauga, ON
Full-time
Reporting to the Brand Marketing Manager, the Marketing Coordinator will be a key support partner across the day-to-day execution of the Love Ur Curls brand. This role will work closely…
Added 7 hours ago
Alumni Coordinator – Events and Marketing
University of Victoria
Victoria, BC
Full-time
The Alumni Coordinator – Events and Marketing plays a key role in the implementation of strategic Alumni Relations programming through the coordination of event and communications…
Added 7 hours ago
Senior Health & Safety Coordinator
Flatiron Construction Corp
Surrey, BC
Other
Provides technical expertise to training, equipment needs and inspection requirements to support construction schedule and promote project cost savings.
Added 7 hours ago
Resources Clerk
Employment Solutions - Sault College
Blind River, ON
Contract
provide a range of administrative and district support services such as: arranging, participating and recording minutes of meetings, composing routine correspondence, receiving incoming and…
Added 8 hours ago
Christmas Toy Program Assistant
The Salvation Army in Canada
Calgary, AB
Part-time
Provides administrative support to the Community Program Coordinator and Assistant Program
Added 8 hours ago
Project Coordinator Fabrication - Industrial West
Bird Construction
AB · Edmonton, AB
Full-time
The Project Coordinator Fabrication - Industrial West is responsible for supporting the successful planning, execution, and closeout of fabrication projects. This role acts as a liaison…
Added 8 hours ago
Project Coordinator Fabrication - Industrial West
Bird Construction
Nisku, AB
Full-time
The Project Coordinator Fabrication - Industrial West is responsible for supporting the successful planning, execution, and closeout of fabrication projects. This role acts as a liaison…

Fundmetric

Executive Operations Coordinator

Halifax, NS, Canada

Pay: Salary $50k-$60k starting.
Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 8, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Fundmetric

Fundmetric builds fundraising intelligence for universities and foundations. We turn donor data into predictions, appeals and dashboards that help advancement teams raise more with fewer people. Our clients include university foundations across the United States, we run our own industry events and we ship a lot of physical things to a lot of places. We are a small team, so everyone's work is visible and everyone's work matters.

The role

This is the coordination hub of the company. Right now that work is spread across the CEO, the VP of Strategy and Operations and two account managers who should be spending their time with clients. You will take it off their desks and run it.

The job has four parts: keeping the CEO's day and the account team's client meetings organized, running the logistics for our conferences and travel, keeping the office and our administrative systems in order and being the first person anyone calls when something small is broken. Most days include all four.

The CEO uses a power wheelchair. Part of this role is the travel and equipment coordination that comes with that: airline accessibility paperwork, accessible ground transport, hotel requirements and following up with the equipment vendors who keep the chair running. This is business continuity work. If the CEO can't move, the company slows down. It is the same category as making sure the trade show booth arrives on time, and it is handled in the same organized, documented way.

What The Job Demands

The standard is high. This work is hard to do well because most people won't hold the line on the details, and holding that line is the whole job.

You manage the work. You don't absorb it. When a cleaner needs supervising, you supervise. When the studio needs a contractor, you find one, get a quote and get it booked. When a video needs editing, you brief our production vendor and hold them to the deadline. The instinct to "just do it myself because it's faster" is the wrong instinct for this role. Your job is to get the work done by the right person on time, and to know the difference between running it and doing it.

You write everything down. Every instruction you're given goes into your system the first time. Every vendor call gets a written recap the same day. That written record is how we settle what was asked and what was done. Every task in our task tracker has a status that someone else could read and act on. You should not need to be told anything twice.

You finish things. A task that is 80 percent done is not done. Ownership means you carry it to completion, you confirm it in writing and you flag it early if it's going to slip. It does not mean you report that you looked into it. Some tasks wait on someone else. You park them, move on and come back at the right time without being reminded.

You value time, yours and ours. A ten-minute task done twenty times a week is a job. You plan your day, you batch what can be batched and you build the checklist so the third time is faster than the first. Things should take less time as you learn them, not more.

You run when the CEO is away. Our leadership travels for conferences and client visits, sometimes for a week at a time. That is when this role proves itself. The list gets shorter while they're gone.

You learn fast and you use the tools. We use AI in everything we do and we expect you to use it to learn what you don't know, draft what you need to draft and find answers before you ask. We'd rather hire curiosity and speed than exact experience.

What You Will Own

Scheduling and calendar

You run the CEO's calendar and the client-meeting scheduling for the account team. That means finding times across time zones, sending invites, confirming attendance, chasing replies from client contacts who take three weeks to answer and posting the day's schedule to the team every morning at 9:15. You keep at least 15 minutes between meetings, you check that everyone on our side is free before you propose a time and you know who's who at each client account. When a meeting produces commitments, you make sure they land in our tracking system with an owner and a date.

Conferences, events and shipping

We exhibit at four to six industry conferences a year and host our own invitational convening each fall. You own the logistics end to end: registration and promo codes, booth and table orders, labor and AV forms, hotel blocks and room bookings, printing of brochures and signage, shipping to and from the venue through our logistics vendor, return freight, inventory of what came back and every invoice along the way. When a printer misdelivers a box to the wrong hotel the night before a show, you're the one who finds it.

Travel

Working with a travel agency or independently, you book flights, hotels and ground transport for the CEO and the team, with accessibility requirements handled the first time correctly. You file the airline mobility forms in advance, confirm accessible rooms in writing, arrange wheelchair-accessible taxis and van rentals and keep a written itinerary in our shared files with every confirmation linked. You maintain the standard packing list and travel procedures so every trip runs off the same checklist.

Billing, expenses and vendor accounts

You keep receipts flowing into our expense system, support our bookkeeper with the documents she needs for month end, send invoice reminders so receivables don't sit and keep our vendor accounts clean. That includes telecom and software subscriptions, removing seats when people leave, catching renewals before they bill and questioning anything that looks wrong. You process HR paperwork through our HR platform: onboarding new hires, vacation balances, payroll change notices and records of employment with the bookkeeper.

Office, studio and supplies

The office runs without anyone having to ask. Coffee, snacks and supplies are stocked before they run out. Mail is checked. Packages are received, logged and put where they belong. Building access cards are issued and recovered. Printing for client work and trade shows goes out on time. Desk areas and cable management stay to the standard we set. Storage units are inventoried and you know what's in them. When the studio or office needs work done, you hire and manage the people who do it.

First-line technology and equipment

You're the first call when the Wi-Fi drops, a smart-home device goes offline, a laptop needs to be ordered or a phone needs to be returned inside its window. You coordinate with the wheelchair repair vendor on parts and service timelines, chase equipment orders to delivery and log test results and serial numbers so nothing lives only in someone's head. Security and compliance work sits with our analyst; you handle the everyday things.

Video and content publishing

You manage our video production queue with our outside vendor, brief each project, hold the vendor to deadlines, keep the branded templates current and publish finished work to our YouTube channel with the right visibility settings.

Systems and documentation

Every recurring duty gets a written procedure in our operations binder. Every vendor call gets a written recap the same day, because if it was verbal, it did not happen. Refunds go back to the original card. Purchases over a set amount get approval first. You inherit a binder that is partly built and you finish it, then you keep it current.

How We'll Work Together

You work closely with the CEO and the VP of Strategy and Operations, and you help and elevate every member of the team. You get 15 minutes with the CEO every morning to set the day and a 30-minute priorities meeting each week to set the order of work. Instructions come to you in writing through our task tracker, and if one arrives verbally, you write it up and confirm it the same day. You will always know what matters most and what done looks like. You must be willing to travel from time to time throughout the year, and if you need visas or documentation to do that, we will help you get them. Hours flex from time to time. Most of the work is 9 to 5, and there will be company retreats and some evenings that run longer.

Where this role goes

We're hiring this role to grow. The path is to Operations Manager, with authority over vendors and budget and, as the company grows, a hire of your own. It is earned, not scheduled. In the first year that means running one conference end to end with nothing escalated, owning month-end with our bookkeeper without being chased and taking scheduling for at least one team member fully off their plate. Do those three and we'll have the title conversation.

What We're Looking For

Professional written and spoken English. You'll be writing to university executives, vendors and airlines every day, and your recaps are the record we run on. We're looking for someone who can anticipate what each member of our team needs before they know they need it.

A personal organization system you can describe in an interview, one that survives a bad week.
A track record of running things while your boss was away.
Experience managing vendors, contractors or cleaners to a standard, rather than doing the work yourself.
Comfort with the tools we run on: Google Workspace, Slack, Zoom, Asana for tasks and Box for files. The habit of learning new software in an afternoon and daily use of AI tools to draft, research and learn.
Comfort with light finance administration and the discipline to follow a process exactly when the process matters.
A valid driver's licence and a willingness to drive, including a wheelchair-accessible van when we travel. This is a requirement.
Prior experience supporting someone who uses a wheelchair is an asset.

Terms

Full time, in person in Halifax, with travel from time to time to conferences and client sites, mostly in the United States. Benefits after probation. You must be eligible to work in Canada. Offers are conditional on a background check and our security and compliance onboarding. Start date as soon as possible. Salary $50k-$60k starting.

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More about this job

Responsibilities

Manage executive and client-team scheduling, conference and travel logistics, office operations, vendor relationships, and routine finance and HR administration. Maintain accurate task tracking and written procedures, coordinate accessibility and equipment needs, and ensure work is completed by the appropriate people on time.

Requirements

Applicants need strong written and spoken English, a reliable personal organization system, experience coordinating vendors or contractors, and a record of keeping operations running while a manager is away. They must be comfortable with light finance administration, common workplace software and AI tools, and have a valid driver's licence with willingness to drive an accessible van; prior wheelchair-support experience is an asset.

Skills

Calendar Management
Scheduling
Conference and Event Logistics
Travel Coordination
Accessibility Coordination
Vendor Management
Expense and Invoice Administration
HR Administration
Office Management
First-Line Technology Support
Process Documentation
Task and Project Tracking
Written Communication
Time Management
AI Tool Use
Driving

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Slack
Zoom
Asana
Box
AI Tools
Calendar Management
Client Meeting Scheduling
Conference Logistics
Event Planning
Travel Booking
Airline Accessibility Paperwork
Accessible Ground Transportation
Vendor Management
Expense Administration
Invoice Reminders
Accounts Receivable
Month-End Support
HR Administration
Onboarding
Office Management
Inventory Management
First-Line Technology Support
Video Production
YouTube
Process Documentation
Task Tracking
University Fundraising
Donor Data

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