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Added 8 mins ago
Resources Clerk
Employment Solutions - Sault College
Blind River, ON
Contract
…automated filing, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office…
Added 38 mins ago
Christmas Toy Program Assistant
The Salvation Army in Canada
Calgary, AB
Part-time
Coordinates with the Community Engagement Coordinator with regards to the Angel Tags project by distributing information as required by the Community Program Coordinator.
Added 38 mins ago
Project Coordinator Fabrication - Industrial West
Bird Construction
AB · Edmonton, AB
Full-time
The Project Coordinator Fabrication - Industrial West is responsible for supporting the successful planning, execution, and closeout of fabrication projects. This role acts as a liaison…
Added 38 mins ago
Project Coordinator Fabrication - Industrial West
Bird Construction
Nisku, AB
Full-time
The Project Coordinator Fabrication - Industrial West is responsible for supporting the successful planning, execution, and closeout of fabrication projects. This role acts as a liaison…
Added 38 mins ago
Lead, QA
Kinross Gold Corporation
Red Lake, ON
Full-time
The position acts as the technical lead for Quality Surveillance activities involving project equipment and materials, including Factory Acceptance Tests (FATs), vendor and shop…
Added 38 mins ago
Studio Coordinator/Administrative Assistant
Gensler
Toronto, ON
Full-time
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules.…
Added 1 hour ago
Data Management Technician
New Flyer
Winnipeg, MB
Full-time
Working under the direction of the Sr. Technical Editor (Data Management), you will research and analyze multiple data sources such as Bills of Material (BOMs), engineering drawings, and…
Added 1 hour ago
Operations Coordinator - Yorkdale
Cartier
Toronto, ON
Full-time
The Operations Coordinator contributes to the overall commercial success of the boutique by upholding Maison compliance and achieving operational excellence. In a highly dynamic and…
Added 1 hour ago
Operations Coordinator
EllisDon
Ottawa, ON
Full-time
Support project teams and internal departments by compiling information, following up on requests, and helping coordinate operational requirements.
Added 1 hour ago
Project Coordinator - Construction
Durwest
Victoria, BC
Full-time
Durwest Construction Management Inc. (Durwest) is hiring a Project Coordinator to support the successful execution of construction projects from mobilization through close-out. This role is…
Added 1 hour ago
Operations Coordinator
Wonderbrands
Winnipeg, MB
Other
The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities.…
Added 2 hours ago
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 2 hours ago
Program Coordinator, Northern & Indigenous Health / Coordonnateur ou coordonnatrice de programme, Santé des populations autochtones et du Nord
Healthcare Excellence Canada
Ottawa, ON
Full-time
Excellent project management skills including the ability to plan and the ability to collaborate with other teams and across the organization.
Added 2 hours ago
Learning Coordinator, 12-14 month contract
Aviva Canada
Markham, ON
Contract
Aviva Canada’s Learning and Development team is seeking a detailed and dynamic Learning Coordinator to support a series of Leadership Training Programs.
Added 2 hours ago
Tenant Services Coordinator
BGIS
Toronto, ON
Full-time
BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling…
Added 2 hours ago
Quality Assurance Coordinator
JDS Energy & Mining
Saskatoon, SK
The Quality Assurance Coordinator supports the implementation and coordination of quality management activities across mining and industrial projects. This position works closely with…
Added 2 hours ago
Executive Coordinator (Internal Only)
The Health Employers Association of BC
Vancouver, BC
Full-time
Reporting to the Senior Directors, the Executive Coordinator provides proactive administrative support, project coordination and communications assistance to senior leaders on the Medical…
Added 2 hours ago
Coordinator, Environment
Glencore Canada
Elkford, BC
$96,000 to $113,000 CAD / year
Full-time
Coordinate the completion of all regulatory compliance obligations from project applications including management plans, permit approvals, and regulatory inspections or audits
Added 2 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
The primary contact for customers. Communicates with staff from different departments, such as project engineers, warehouse, and logistics, to ensure the status of orders and resolve any…
Added 2 hours ago
Accreditation Associate
University of British Columbia
Vancouver, BC · LOFF | City Square (CITYS)
$4,881 to $5,255 CAD / month
Full-time
The Faculty of Medicine - comprised of approximately 2,700 administrative support, technical/research and management and professional staff, as well approximately 600 full-time academic and…
Added 2 hours ago
Senior Surface Land Coordinator
Suncor Energy
Calgary, AB
Full-time
We are seeking an experienced Senior Surface Land Coordinator to support surface land activities across a diverse and evolving portfolio. This role is responsible for managing land-related…
Added 2 hours ago
Christmas Toy Program Assistant
The Salvation Army Canada and Bermuda Territory
Calgary, AB
Part-time
Coordinates with the Community Engagement Coordinator with regards to the Angel Tags project by distributing information as required by the Community Program Coordinator.
Added 2 hours ago
HR Program Coordinator
Rockwood Service Corporation
Sherwood Park, AB
Full-time
The HR Program Coordinator provides essential administrative and program support to the Manager HR Programs in delivering and maintaining TIC Solutions’ Total Rewards programs. The role…
Added 3 hours ago
Project Coordinator, Creative Services | Health & Wellness Space | Hybrid in North York |$55k-$65k + Bonus
White Bay
Toronto, ON · North York, ON
$55,000 to $65,000 CAD / year
Full-time
The Creative Services Projects Coordinator will play a central role in organizing and coordinating a portfolio of creative and marketing initiatives. They will help translate project…
Added 3 hours ago
Jobsite Superintendent
HC Habitation
Châteauguay, QC
$110,000 CAD / year
Full-time
Collaborate closely with the Project Coordinator to meet timelines, budgets, and quality standards.

Fundmetric

Executive Operations Coordinator

Halifax, NS, Canada

Pay: Salary $50k-$60k starting.
Job type: Full-time
Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 8, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Fundmetric

Fundmetric builds fundraising intelligence for universities and foundations. We turn donor data into predictions, appeals and dashboards that help advancement teams raise more with fewer people. Our clients include university foundations across the United States, we run our own industry events and we ship a lot of physical things to a lot of places. We are a small team, so everyone's work is visible and everyone's work matters.

The role

This is the coordination hub of the company. Right now that work is spread across the CEO, the VP of Strategy and Operations and two account managers who should be spending their time with clients. You will take it off their desks and run it.

The job has four parts: keeping the CEO's day and the account team's client meetings organized, running the logistics for our conferences and travel, keeping the office and our administrative systems in order and being the first person anyone calls when something small is broken. Most days include all four.

The CEO uses a power wheelchair. Part of this role is the travel and equipment coordination that comes with that: airline accessibility paperwork, accessible ground transport, hotel requirements and following up with the equipment vendors who keep the chair running. This is business continuity work. If the CEO can't move, the company slows down. It is the same category as making sure the trade show booth arrives on time, and it is handled in the same organized, documented way.

What The Job Demands

The standard is high. This work is hard to do well because most people won't hold the line on the details, and holding that line is the whole job.

You manage the work. You don't absorb it. When a cleaner needs supervising, you supervise. When the studio needs a contractor, you find one, get a quote and get it booked. When a video needs editing, you brief our production vendor and hold them to the deadline. The instinct to "just do it myself because it's faster" is the wrong instinct for this role. Your job is to get the work done by the right person on time, and to know the difference between running it and doing it.

You write everything down. Every instruction you're given goes into your system the first time. Every vendor call gets a written recap the same day. That written record is how we settle what was asked and what was done. Every task in our task tracker has a status that someone else could read and act on. You should not need to be told anything twice.

You finish things. A task that is 80 percent done is not done. Ownership means you carry it to completion, you confirm it in writing and you flag it early if it's going to slip. It does not mean you report that you looked into it. Some tasks wait on someone else. You park them, move on and come back at the right time without being reminded.

You value time, yours and ours. A ten-minute task done twenty times a week is a job. You plan your day, you batch what can be batched and you build the checklist so the third time is faster than the first. Things should take less time as you learn them, not more.

You run when the CEO is away. Our leadership travels for conferences and client visits, sometimes for a week at a time. That is when this role proves itself. The list gets shorter while they're gone.

You learn fast and you use the tools. We use AI in everything we do and we expect you to use it to learn what you don't know, draft what you need to draft and find answers before you ask. We'd rather hire curiosity and speed than exact experience.

What You Will Own

Scheduling and calendar

You run the CEO's calendar and the client-meeting scheduling for the account team. That means finding times across time zones, sending invites, confirming attendance, chasing replies from client contacts who take three weeks to answer and posting the day's schedule to the team every morning at 9:15. You keep at least 15 minutes between meetings, you check that everyone on our side is free before you propose a time and you know who's who at each client account. When a meeting produces commitments, you make sure they land in our tracking system with an owner and a date.

Conferences, events and shipping

We exhibit at four to six industry conferences a year and host our own invitational convening each fall. You own the logistics end to end: registration and promo codes, booth and table orders, labor and AV forms, hotel blocks and room bookings, printing of brochures and signage, shipping to and from the venue through our logistics vendor, return freight, inventory of what came back and every invoice along the way. When a printer misdelivers a box to the wrong hotel the night before a show, you're the one who finds it.

Travel

Working with a travel agency or independently, you book flights, hotels and ground transport for the CEO and the team, with accessibility requirements handled the first time correctly. You file the airline mobility forms in advance, confirm accessible rooms in writing, arrange wheelchair-accessible taxis and van rentals and keep a written itinerary in our shared files with every confirmation linked. You maintain the standard packing list and travel procedures so every trip runs off the same checklist.

Billing, expenses and vendor accounts

You keep receipts flowing into our expense system, support our bookkeeper with the documents she needs for month end, send invoice reminders so receivables don't sit and keep our vendor accounts clean. That includes telecom and software subscriptions, removing seats when people leave, catching renewals before they bill and questioning anything that looks wrong. You process HR paperwork through our HR platform: onboarding new hires, vacation balances, payroll change notices and records of employment with the bookkeeper.

Office, studio and supplies

The office runs without anyone having to ask. Coffee, snacks and supplies are stocked before they run out. Mail is checked. Packages are received, logged and put where they belong. Building access cards are issued and recovered. Printing for client work and trade shows goes out on time. Desk areas and cable management stay to the standard we set. Storage units are inventoried and you know what's in them. When the studio or office needs work done, you hire and manage the people who do it.

First-line technology and equipment

You're the first call when the Wi-Fi drops, a smart-home device goes offline, a laptop needs to be ordered or a phone needs to be returned inside its window. You coordinate with the wheelchair repair vendor on parts and service timelines, chase equipment orders to delivery and log test results and serial numbers so nothing lives only in someone's head. Security and compliance work sits with our analyst; you handle the everyday things.

Video and content publishing

You manage our video production queue with our outside vendor, brief each project, hold the vendor to deadlines, keep the branded templates current and publish finished work to our YouTube channel with the right visibility settings.

Systems and documentation

Every recurring duty gets a written procedure in our operations binder. Every vendor call gets a written recap the same day, because if it was verbal, it did not happen. Refunds go back to the original card. Purchases over a set amount get approval first. You inherit a binder that is partly built and you finish it, then you keep it current.

How We'll Work Together

You work closely with the CEO and the VP of Strategy and Operations, and you help and elevate every member of the team. You get 15 minutes with the CEO every morning to set the day and a 30-minute priorities meeting each week to set the order of work. Instructions come to you in writing through our task tracker, and if one arrives verbally, you write it up and confirm it the same day. You will always know what matters most and what done looks like. You must be willing to travel from time to time throughout the year, and if you need visas or documentation to do that, we will help you get them. Hours flex from time to time. Most of the work is 9 to 5, and there will be company retreats and some evenings that run longer.

Where this role goes

We're hiring this role to grow. The path is to Operations Manager, with authority over vendors and budget and, as the company grows, a hire of your own. It is earned, not scheduled. In the first year that means running one conference end to end with nothing escalated, owning month-end with our bookkeeper without being chased and taking scheduling for at least one team member fully off their plate. Do those three and we'll have the title conversation.

What We're Looking For

Professional written and spoken English. You'll be writing to university executives, vendors and airlines every day, and your recaps are the record we run on. We're looking for someone who can anticipate what each member of our team needs before they know they need it.

A personal organization system you can describe in an interview, one that survives a bad week.
A track record of running things while your boss was away.
Experience managing vendors, contractors or cleaners to a standard, rather than doing the work yourself.
Comfort with the tools we run on: Google Workspace, Slack, Zoom, Asana for tasks and Box for files. The habit of learning new software in an afternoon and daily use of AI tools to draft, research and learn.
Comfort with light finance administration and the discipline to follow a process exactly when the process matters.
A valid driver's licence and a willingness to drive, including a wheelchair-accessible van when we travel. This is a requirement.
Prior experience supporting someone who uses a wheelchair is an asset.

Terms

Full time, in person in Halifax, with travel from time to time to conferences and client sites, mostly in the United States. Benefits after probation. You must be eligible to work in Canada. Offers are conditional on a background check and our security and compliance onboarding. Start date as soon as possible. Salary $50k-$60k starting.

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More about this job

Responsibilities

Manage executive and client-team scheduling, conference and travel logistics, office operations, vendor relationships, and routine finance and HR administration. Maintain accurate task tracking and written procedures, coordinate accessibility and equipment needs, and ensure work is completed by the appropriate people on time.

Requirements

Applicants need strong written and spoken English, a reliable personal organization system, experience coordinating vendors or contractors, and a record of keeping operations running while a manager is away. They must be comfortable with light finance administration, common workplace software and AI tools, and have a valid driver's licence with willingness to drive an accessible van; prior wheelchair-support experience is an asset.

Skills

Calendar Management
Scheduling
Conference and Event Logistics
Travel Coordination
Accessibility Coordination
Vendor Management
Expense and Invoice Administration
HR Administration
Office Management
First-Line Technology Support
Process Documentation
Task and Project Tracking
Written Communication
Time Management
AI Tool Use
Driving

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Slack
Zoom
Asana
Box
AI Tools
Calendar Management
Client Meeting Scheduling
Conference Logistics
Event Planning
Travel Booking
Airline Accessibility Paperwork
Accessible Ground Transportation
Vendor Management
Expense Administration
Invoice Reminders
Accounts Receivable
Month-End Support
HR Administration
Onboarding
Office Management
Inventory Management
First-Line Technology Support
Video Production
YouTube
Process Documentation
Task Tracking
University Fundraising
Donor Data

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