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Added 1 hour ago
Marketing Coordinator - 6 month contract
MCAP
Toronto, ON
$50,000 to $55,000 CAD / year
Contract
Track expenses and support budget management as it relates to events, corporate gifting, and swag
Added 1 hour ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Process participant compensation and reimbursements, document adverse events and protocol deviations and report them as required.
Added 1 hour ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 1 hour ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 1 hour ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 2 hours ago
Marketing Coordinator
RBC
Toronto, ON
Full-time
The RBC Client Engagement Marketing team is hiring a Marketing Coordinator to support the team. The successful individual will bring energy, curiosity, and a knack for turning plans into…
Added 2 hours ago
Account Coordinator
Rose PR Inc.
Montreal, QC
Full-time
We’re looking for a highly organized, proactive and detail-oriented PR Account Coordinator to join our growing team. This is an entry-level PR role for someone who already has a foundation…
Added 2 hours ago
Research Coordinator, Department of Medicine
University of Calgary
Calgary, AB
Full-time
The Department of Medicine in the Cumming School of Medicine invites applications for a Research Coordinator. This Fixed Term Full-time position is for approximately 12 months (based on…
Added 3 hours ago
Events & Merchandising Coordinator
Lammle's Western Wear
Calgary, AB
Full-time
Boutique of Leathers (BOL) is seeking an energetic, organized and hands-on Events & Merchandising Coordinator.
Added 3 hours ago
Community Partnership Coordinator
The Salvation Army in Canada
Chilliwack, BC
Full-time
The Community Partnerships Coordinator plans and directs the fundraising and public relations programs for community ministries. The community partnerships coordinator does this by building…
Added 3 hours ago
Licensed Practical Nurse
Shannex Incorporated
Saint John, NB
Temporary
We are searching for a Casual Client Services Coordinator (LPN) to join our Parkland Saint John - Howe Hall team based in Saint John, New Brunswick.
Added 3 hours ago
Director, Community Engagement & Development
St. Joseph's Hospice of London
London, ON
Full-time
· Works closely with the Fundraising Events Coordinator to ensure all St. Joseph’s Hospice signature events are executed according to plan.
Added 3 hours ago
Mental Health Worker, Beckman Apartments (Temporary, Part Time)
MPA Society
Maple Ridge, BC
Part-time
Classification Benchmark: Support Worker 2 Grid Level: Grid 34 Collective Agreement: Community Subsector Association Reports to: Program Coordinator
Added 3 hours ago
Clinical Research Coordinator I
University Health Network
Toronto, ON
Contract
· Planning and executing all aspects of study visits schedules, including recording adverse events and concomitant medications, administering questionnaires including cognitive…
Added 4 hours ago
Student Services Operations Coordinator
Saskatchewan Polytechnic Alumni
Moose Jaw, SK
Full-time
Competition Number P17917 Posting Title Student Services Operations Coordinator Classification Band 6 Location Saskatchewan Polytechnic Moose Jaw Campus Other Location(s) Saskatchewan…
Added 4 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 4 hours ago
Deli Assistant Department Manager - Full Time
Longo's
Vaughan, ON
Full-time
Travel is required to support off-site events
Added 4 hours ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 4 hours ago
Customer Service Department Manager - Full Time
Longo's
Toronto, ON
Full-time
Travel is required to support off-site events
Added 4 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 4 hours ago
Coordonnateur(trice), Affaires médicales
Inizio Engage
Pointe-Claire, QC · Montreal, QC · Brossard, QC · Laval, QC · Boucherville, QC
Full-time
The Medical Affairs Coordinator provides administrative, operational, and project coordination support to the Medical Affairs team. This role plays a critical part in ensuring the…
Added 4 hours ago
Customer Success Coordinator
Jobgether
Canada
Part-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Customer Success Coordinator based in Canada.
Added 4 hours ago
Executive Operations Coordinator
Fundmetric
Halifax, NS
Full-time
…foundations across the United States, we run our own industry events and we ship a lot of physical things to a lot of places. We are a small team, so everyone's work is visible and…
Added 5 hours ago
Customer Success Coordinator
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Customer Success Coordinator based in Canada.
Added 5 hours ago
Human Resources Coordinator
exacare ai
Toronto, ON
$75,000 to $80,000 CAD / year
Full-time
We’re seeking an HR Coordinator to join our HR team and serve as the backbone of our fast-scaling organization. You’ll manage people operations, assist with core HR tasks, manage our…

Fundmetric

Executive Operations Coordinator

Halifax, NS, Canada

Pay: Salary $50k-$60k starting.
Job type: Full-time
Apply by: Oct 9, 2026
Posting language: English
Posted: Sep 10, 2026

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Original job description

About Fundmetric

Fundmetric builds fundraising intelligence for universities and foundations. We turn donor data into predictions, appeals and dashboards that help advancement teams raise more with fewer people. Our clients include university foundations across the United States, we run our own industry events and we ship a lot of physical things to a lot of places. We are a small team, so everyone's work is visible and everyone's work matters.

The role

This is the coordination hub of the company. Right now that work is spread across the CEO, the VP of Strategy and Operations and two account managers who should be spending their time with clients. You will take it off their desks and run it.

The job has four parts: keeping the CEO's day and the account team's client meetings organized, running the logistics for our conferences and travel, keeping the office and our administrative systems in order and being the first person anyone calls when something small is broken. Most days include all four.

The CEO uses a power wheelchair. Part of this role is the travel and equipment coordination that comes with that: airline accessibility paperwork, accessible ground transport, hotel requirements and following up with the equipment vendors who keep the chair running. This is business continuity work. If the CEO can't move, the company slows down. It is the same category as making sure the trade show booth arrives on time, and it is handled in the same organized, documented way.

What The Job Demands

The standard is high. This work is hard to do well because most people won't hold the line on the details, and holding that line is the whole job.

You manage the work. You don't absorb it. When a cleaner needs supervising, you supervise. When the studio needs a contractor, you find one, get a quote and get it booked. When a video needs editing, you brief our production vendor and hold them to the deadline. The instinct to "just do it myself because it's faster" is the wrong instinct for this role. Your job is to get the work done by the right person on time, and to know the difference between running it and doing it.

You write everything down. Every instruction you're given goes into your system the first time. Every vendor call gets a written recap the same day. That written record is how we settle what was asked and what was done. Every task in our task tracker has a status that someone else could read and act on. You should not need to be told anything twice.

You finish things. A task that is 80 percent done is not done. Ownership means you carry it to completion, you confirm it in writing and you flag it early if it's going to slip. It does not mean you report that you looked into it. Some tasks wait on someone else. You park them, move on and come back at the right time without being reminded.

You value time, yours and ours. A ten-minute task done twenty times a week is a job. You plan your day, you batch what can be batched and you build the checklist so the third time is faster than the first. Things should take less time as you learn them, not more.

You run when the CEO is away. Our leadership travels for conferences and client visits, sometimes for a week at a time. That is when this role proves itself. The list gets shorter while they're gone.

You learn fast and you use the tools. We use AI in everything we do and we expect you to use it to learn what you don't know, draft what you need to draft and find answers before you ask. We'd rather hire curiosity and speed than exact experience.

What You Will Own

Scheduling and calendar

You run the CEO's calendar and the client-meeting scheduling for the account team. That means finding times across time zones, sending invites, confirming attendance, chasing replies from client contacts who take three weeks to answer and posting the day's schedule to the team every morning at 9:15. You keep at least 15 minutes between meetings, you check that everyone on our side is free before you propose a time and you know who's who at each client account. When a meeting produces commitments, you make sure they land in our tracking system with an owner and a date.

Conferences, events and shipping

We exhibit at four to six industry conferences a year and host our own invitational convening each fall. You own the logistics end to end: registration and promo codes, booth and table orders, labor and AV forms, hotel blocks and room bookings, printing of brochures and signage, shipping to and from the venue through our logistics vendor, return freight, inventory of what came back and every invoice along the way. When a printer misdelivers a box to the wrong hotel the night before a show, you're the one who finds it.

Travel

Working with a travel agency or independently, you book flights, hotels and ground transport for the CEO and the team, with accessibility requirements handled the first time correctly. You file the airline mobility forms in advance, confirm accessible rooms in writing, arrange wheelchair-accessible taxis and van rentals and keep a written itinerary in our shared files with every confirmation linked. You maintain the standard packing list and travel procedures so every trip runs off the same checklist.

Billing, expenses and vendor accounts

You keep receipts flowing into our expense system, support our bookkeeper with the documents she needs for month end, send invoice reminders so receivables don't sit and keep our vendor accounts clean. That includes telecom and software subscriptions, removing seats when people leave, catching renewals before they bill and questioning anything that looks wrong. You process HR paperwork through our HR platform: onboarding new hires, vacation balances, payroll change notices and records of employment with the bookkeeper.

Office, studio and supplies

The office runs without anyone having to ask. Coffee, snacks and supplies are stocked before they run out. Mail is checked. Packages are received, logged and put where they belong. Building access cards are issued and recovered. Printing for client work and trade shows goes out on time. Desk areas and cable management stay to the standard we set. Storage units are inventoried and you know what's in them. When the studio or office needs work done, you hire and manage the people who do it.

First-line technology and equipment

You're the first call when the Wi-Fi drops, a smart-home device goes offline, a laptop needs to be ordered or a phone needs to be returned inside its window. You coordinate with the wheelchair repair vendor on parts and service timelines, chase equipment orders to delivery and log test results and serial numbers so nothing lives only in someone's head. Security and compliance work sits with our analyst; you handle the everyday things.

Video and content publishing

You manage our video production queue with our outside vendor, brief each project, hold the vendor to deadlines, keep the branded templates current and publish finished work to our YouTube channel with the right visibility settings.

Systems and documentation

Every recurring duty gets a written procedure in our operations binder. Every vendor call gets a written recap the same day, because if it was verbal, it did not happen. Refunds go back to the original card. Purchases over a set amount get approval first. You inherit a binder that is partly built and you finish it, then you keep it current.

How We'll Work Together

You work closely with the CEO and the VP of Strategy and Operations, and you help and elevate every member of the team. You get 15 minutes with the CEO every morning to set the day and a 30-minute priorities meeting each week to set the order of work. Instructions come to you in writing through our task tracker, and if one arrives verbally, you write it up and confirm it the same day. You will always know what matters most and what done looks like. You must be willing to travel from time to time throughout the year, and if you need visas or documentation to do that, we will help you get them. Hours flex from time to time. Most of the work is 9 to 5, and there will be company retreats and some evenings that run longer.

Where this role goes

We're hiring this role to grow. The path is to Operations Manager, with authority over vendors and budget and, as the company grows, a hire of your own. It is earned, not scheduled. In the first year that means running one conference end to end with nothing escalated, owning month-end with our bookkeeper without being chased and taking scheduling for at least one team member fully off their plate. Do those three and we'll have the title conversation.

What We're Looking For

Professional written and spoken English. You'll be writing to university executives, vendors and airlines every day, and your recaps are the record we run on. We're looking for someone who can anticipate what each member of our team needs before they know they need it.

A personal organization system you can describe in an interview, one that survives a bad week.
A track record of running things while your boss was away.
Experience managing vendors, contractors or cleaners to a standard, rather than doing the work yourself.
Comfort with the tools we run on: Google Workspace, Slack, Zoom, Asana for tasks and Box for files. The habit of learning new software in an afternoon and daily use of AI tools to draft, research and learn.
Comfort with light finance administration and the discipline to follow a process exactly when the process matters.
A valid driver's licence and a willingness to drive, including a wheelchair-accessible van when we travel. This is a requirement.
Prior experience supporting someone who uses a wheelchair is an asset.

Terms

Full time, in person in Halifax, with travel from time to time to conferences and client sites, mostly in the United States. Benefits after probation. You must be eligible to work in Canada. Offers are conditional on a background check and our security and compliance onboarding. Start date as soon as possible. Salary $50k-$60k starting.

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More about this job

Responsibilities

The role serves as the company's coordination hub, managing the CEO's calendar, travel logistics, and office operations. You will oversee vendor relationships, administrative systems, and ensure all tasks are documented and carried to completion.

Requirements

Candidates must possess professional English skills, a strong personal organization system, and experience managing vendors or contractors. A valid driver's license is required, along with the ability to use AI tools and maintain high standards of documentation.

Skills

Calendar management
Logistics coordination
Vendor management
Administrative support
Travel planning
Project management
Documentation
Google Workspace
Slack
Zoom
Asana
Box
AI tools
Financial administration
Communication
Problem solving

Benefits

Benefits after probation

Visa sponsorship

Not detected in the job text

Keywords

Operations
Executive Assistant
Logistics
Calendar Management
Vendor Management
Google Workspace
Slack
Asana
Box
AI
Travel Coordination
Office Management
Administrative Support
Project Management
Documentation
Fundraising Intelligence
Software Development
HR Administration
Expense Management
Event Planning

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