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Added 11 mins ago
Operations & Logistics Coordinator
T-Lane Transportation
AB · Edmonton, AB
Full-time
WE ARE HIRING and looking for a highly motivated Operations & Logistics Coordinator to join our growing team TODAY! This position can be based in Abbotsford, British Columbia.
Added 11 mins ago
Front Desk
Four Points by Sheraton St. Catharines Niagara Suites
ON · Ontario, Canada
Full-time
Role Description The Front Desk role is a full-time, on-site position located in Ontario, Canada. This team member greets guests on arrival, manages check-in and check-out procedures,…
Added 11 mins ago
Branch Manager/Directeur de succursale
Daikin Comfort
Longueuil, QC
Full-time
The Branch Manager oversees the branch’s operations and staff with accountability for sales (<$5 million), customer service, profitability, productivity and loss prevention. Leads branch…
Added 12 mins ago
Food & Beverage Manager
Sunshine Village Corporation
Banff, AB
Click the Apply Online button below tell us why you’re the next awesome member of our team. Remember, we’re looking for people who will wow our guests, so start now and wow us.
Added 41 mins ago
Director, Sales Development
Equinix
Toronto, ON
Full-time
…shape the path forward. You’ll find belonging, purpose, and a team that welcomes you - because when you feel valued, you’re empowered to do your best…
Added 41 mins ago
Lead Piercer
Mejuri
Toronto, ON
Full-time
Support inventory management and feedback with Operations Lead & Store Services team to ensure optimal quantities & assortment are available at the piercing studio at all times
Added 41 mins ago
Tactical Security Guard
Blackbird Tech Solutions
North Battleford, SK
Full-time
Goodlife Fitness Gym Membership - 25% discount on all membership fees (all tiers), $0 enrollment fees and share with one family member (post completion of the probationary period)
Added 41 mins ago
Software Developer – CRM – Senior - RQ10953
S M Software Solutions Inc
Toronto, ON
Full-time
As a member of the PGTIMS Support and Data team, you will be responsible for translating technical system specifications to implementation.
Added 41 mins ago
Tactical Security Guard
Blackbird Tech Solutions
Prince Albert, SK
Full-time
Goodlife Fitness Gym Membership - 25% discount on all membership fees (all tiers), $0 enrollment fees and share with one family member (post completion of the probationary period)
Added 41 mins ago
Investment Operations and Business Management - Associate
Trisura
Toronto, ON
Full-time
As an integral member of the team, you will bring
Added 42 mins ago
Director, Club Operations
CAA Club Group
Thornhill, ON
…are on the road, at home, or travelling abroad. As a trusted Member-based organization, we provide products and services that are essential to Members’ safety and peace of mind. With over…
Added 1 hour ago
Indigenous Women In Trades & Technology (WITT) Coordinator
Saskatchewan Polytechnic Alumni
Prince Albert, SK
Full-time
Ability to function as a team member in an ever-changing environment.
Added 1 hour ago
Senior Project Accountant | Construction
Turner Construction | Canada
Vancouver, BC
Full-time
At Turner, we appreciate the strength that every member brings. As you offer your unique knowledge and help carry our company forward, we guarantee to support you in your individual growth…
Added 1 hour ago
Stock Associate (PT), AX Outlet - Cross Iron Mills
Giorgio Armani
Rocky View No 44, AB · Rocky View County, AB
Part-time
As an associate with Giorgio Armani Canada Corporation, you will be part of a diverse team, who you will work with to drive sales, support an excellent client experience and ensure the…
Added 1 hour ago
Loader, Customer Assistance (6 Month Contract)
RONA
Cambridge, ON
Contract
Become a member of our Rona customer service team and make a real difference to our customers' day. By joining our team, you'll have the opportunity to develop your customer service skills…
Added 1 hour ago
Student Services Operations Coordinator
Saskatchewan Polytechnic Alumni
Moose Jaw, SK
Full-time
The Student Services Operations Coordinators are responsible for fostering a student-centric environment, dedicated to student success and the best practices of strategic enrolment…
Added 1 hour ago
Conference Project Manager
MCI Canada
Toronto, ON
Full-time
…human‑first approach. We connect strategy, creativity, technology and operations to help brands and organisations grow with purpose. Our global network supports more than 1,200 clients…
Added 1 hour ago
Chief Operating Officer
LifeSmart Health Group
Winnipeg, MB
Full-time
Reporting directly to the President & CEO, the Chief Operating Officer will be a foundational member of the executive leadership team, responsible for bringing structure, discipline, and…
Added 1 hour ago
Assistant Hotel Manager
Sunshine Village Corporation
Banff, AB
The Assistant Hotel Operations Manager ensures outstanding guest experiences by supporting the Hotel Operations Manager’s oversight of the Resort’s alpine, slope-side hotel, the Sunshine…
Added 1 hour ago
Services Lead, Stores - Full Time
sephora.com
Sherwood Park, AB
$20 to $23.55 CAD / hour
Full-time
Visual Merchandising. Support the Operations team by ensuring that all merchandising concepts and visuals on the sales floor are within company standard. Keep the sales floor look and feel…
Added 1 hour ago
Specialist, Business Integration Services (12-month contract)
Deloitte
Toronto, ON
Full-time
You’ll join the Business Integration Services (BIS) team within Central Business Services (CBS), a group of driven, strategic professionals committed to improving finance operations across…
Added 1 hour ago
Maintenance Team Leader - Night Shift (Sun - Thurs 11:00 pm to 7:00 am)
Griffith Foods
Toronto, ON
Full-time
The Maintenance Team Lead plays a key role in supporting Griffith Foods Canada’s operational performance and profitability by leading the maintenance team and ensuring maintenance…
Added 1 hour ago
Deli Assistant Department Manager - Full Time
Longo's
Vaughan, ON
Full-time
We are looking for a Deli Assistant Department Manager - Full Time who is passionate about food and enjoys working in a fast paced, team environment!
Added 1 hour ago
Customer Service Department Manager - Full Time
Longo's
Toronto, ON
Full-time
Resolve Team Member and customer issues as they arise
Added 1 hour ago
shift manager - fast food restaurant
Petro-Canada
Yamachiche, QC
Full-time
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Fundmetric

Executive Operations Coordinator

Halifax, NS, Canada

Pay: Salary $50k-$60k starting.
Job type: Full-time
Apply by: Oct 9, 2026
Posting language: English
Posted: Sep 10, 2026

Apply About employer

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Original job description

About Fundmetric

Fundmetric builds fundraising intelligence for universities and foundations. We turn donor data into predictions, appeals and dashboards that help advancement teams raise more with fewer people. Our clients include university foundations across the United States, we run our own industry events and we ship a lot of physical things to a lot of places. We are a small team, so everyone's work is visible and everyone's work matters.

The role

This is the coordination hub of the company. Right now that work is spread across the CEO, the VP of Strategy and Operations and two account managers who should be spending their time with clients. You will take it off their desks and run it.

The job has four parts: keeping the CEO's day and the account team's client meetings organized, running the logistics for our conferences and travel, keeping the office and our administrative systems in order and being the first person anyone calls when something small is broken. Most days include all four.

The CEO uses a power wheelchair. Part of this role is the travel and equipment coordination that comes with that: airline accessibility paperwork, accessible ground transport, hotel requirements and following up with the equipment vendors who keep the chair running. This is business continuity work. If the CEO can't move, the company slows down. It is the same category as making sure the trade show booth arrives on time, and it is handled in the same organized, documented way.

What The Job Demands

The standard is high. This work is hard to do well because most people won't hold the line on the details, and holding that line is the whole job.

You manage the work. You don't absorb it. When a cleaner needs supervising, you supervise. When the studio needs a contractor, you find one, get a quote and get it booked. When a video needs editing, you brief our production vendor and hold them to the deadline. The instinct to "just do it myself because it's faster" is the wrong instinct for this role. Your job is to get the work done by the right person on time, and to know the difference between running it and doing it.

You write everything down. Every instruction you're given goes into your system the first time. Every vendor call gets a written recap the same day. That written record is how we settle what was asked and what was done. Every task in our task tracker has a status that someone else could read and act on. You should not need to be told anything twice.

You finish things. A task that is 80 percent done is not done. Ownership means you carry it to completion, you confirm it in writing and you flag it early if it's going to slip. It does not mean you report that you looked into it. Some tasks wait on someone else. You park them, move on and come back at the right time without being reminded.

You value time, yours and ours. A ten-minute task done twenty times a week is a job. You plan your day, you batch what can be batched and you build the checklist so the third time is faster than the first. Things should take less time as you learn them, not more.

You run when the CEO is away. Our leadership travels for conferences and client visits, sometimes for a week at a time. That is when this role proves itself. The list gets shorter while they're gone.

You learn fast and you use the tools. We use AI in everything we do and we expect you to use it to learn what you don't know, draft what you need to draft and find answers before you ask. We'd rather hire curiosity and speed than exact experience.

What You Will Own

Scheduling and calendar

You run the CEO's calendar and the client-meeting scheduling for the account team. That means finding times across time zones, sending invites, confirming attendance, chasing replies from client contacts who take three weeks to answer and posting the day's schedule to the team every morning at 9:15. You keep at least 15 minutes between meetings, you check that everyone on our side is free before you propose a time and you know who's who at each client account. When a meeting produces commitments, you make sure they land in our tracking system with an owner and a date.

Conferences, events and shipping

We exhibit at four to six industry conferences a year and host our own invitational convening each fall. You own the logistics end to end: registration and promo codes, booth and table orders, labor and AV forms, hotel blocks and room bookings, printing of brochures and signage, shipping to and from the venue through our logistics vendor, return freight, inventory of what came back and every invoice along the way. When a printer misdelivers a box to the wrong hotel the night before a show, you're the one who finds it.

Travel

Working with a travel agency or independently, you book flights, hotels and ground transport for the CEO and the team, with accessibility requirements handled the first time correctly. You file the airline mobility forms in advance, confirm accessible rooms in writing, arrange wheelchair-accessible taxis and van rentals and keep a written itinerary in our shared files with every confirmation linked. You maintain the standard packing list and travel procedures so every trip runs off the same checklist.

Billing, expenses and vendor accounts

You keep receipts flowing into our expense system, support our bookkeeper with the documents she needs for month end, send invoice reminders so receivables don't sit and keep our vendor accounts clean. That includes telecom and software subscriptions, removing seats when people leave, catching renewals before they bill and questioning anything that looks wrong. You process HR paperwork through our HR platform: onboarding new hires, vacation balances, payroll change notices and records of employment with the bookkeeper.

Office, studio and supplies

The office runs without anyone having to ask. Coffee, snacks and supplies are stocked before they run out. Mail is checked. Packages are received, logged and put where they belong. Building access cards are issued and recovered. Printing for client work and trade shows goes out on time. Desk areas and cable management stay to the standard we set. Storage units are inventoried and you know what's in them. When the studio or office needs work done, you hire and manage the people who do it.

First-line technology and equipment

You're the first call when the Wi-Fi drops, a smart-home device goes offline, a laptop needs to be ordered or a phone needs to be returned inside its window. You coordinate with the wheelchair repair vendor on parts and service timelines, chase equipment orders to delivery and log test results and serial numbers so nothing lives only in someone's head. Security and compliance work sits with our analyst; you handle the everyday things.

Video and content publishing

You manage our video production queue with our outside vendor, brief each project, hold the vendor to deadlines, keep the branded templates current and publish finished work to our YouTube channel with the right visibility settings.

Systems and documentation

Every recurring duty gets a written procedure in our operations binder. Every vendor call gets a written recap the same day, because if it was verbal, it did not happen. Refunds go back to the original card. Purchases over a set amount get approval first. You inherit a binder that is partly built and you finish it, then you keep it current.

How We'll Work Together

You work closely with the CEO and the VP of Strategy and Operations, and you help and elevate every member of the team. You get 15 minutes with the CEO every morning to set the day and a 30-minute priorities meeting each week to set the order of work. Instructions come to you in writing through our task tracker, and if one arrives verbally, you write it up and confirm it the same day. You will always know what matters most and what done looks like. You must be willing to travel from time to time throughout the year, and if you need visas or documentation to do that, we will help you get them. Hours flex from time to time. Most of the work is 9 to 5, and there will be company retreats and some evenings that run longer.

Where this role goes

We're hiring this role to grow. The path is to Operations Manager, with authority over vendors and budget and, as the company grows, a hire of your own. It is earned, not scheduled. In the first year that means running one conference end to end with nothing escalated, owning month-end with our bookkeeper without being chased and taking scheduling for at least one team member fully off their plate. Do those three and we'll have the title conversation.

What We're Looking For

Professional written and spoken English. You'll be writing to university executives, vendors and airlines every day, and your recaps are the record we run on. We're looking for someone who can anticipate what each member of our team needs before they know they need it.

A personal organization system you can describe in an interview, one that survives a bad week.
A track record of running things while your boss was away.
Experience managing vendors, contractors or cleaners to a standard, rather than doing the work yourself.
Comfort with the tools we run on: Google Workspace, Slack, Zoom, Asana for tasks and Box for files. The habit of learning new software in an afternoon and daily use of AI tools to draft, research and learn.
Comfort with light finance administration and the discipline to follow a process exactly when the process matters.
A valid driver's licence and a willingness to drive, including a wheelchair-accessible van when we travel. This is a requirement.
Prior experience supporting someone who uses a wheelchair is an asset.

Terms

Full time, in person in Halifax, with travel from time to time to conferences and client sites, mostly in the United States. Benefits after probation. You must be eligible to work in Canada. Offers are conditional on a background check and our security and compliance onboarding. Start date as soon as possible. Salary $50k-$60k starting.

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More about this job

Responsibilities

The role serves as the company's coordination hub, managing the CEO's calendar, travel logistics, and office operations. You will oversee vendor relationships, administrative systems, and ensure all tasks are documented and carried to completion.

Requirements

Candidates must possess professional English skills, a strong personal organization system, and experience managing vendors or contractors. A valid driver's license is required, along with the ability to use AI tools and maintain high standards of documentation.

Skills

Calendar management
Logistics coordination
Vendor management
Administrative support
Travel planning
Project management
Documentation
Google Workspace
Slack
Zoom
Asana
Box
AI tools
Financial administration
Communication
Problem solving

Benefits

Benefits after probation

Visa sponsorship

Not detected in the job text

Keywords

Operations
Executive Assistant
Logistics
Calendar Management
Vendor Management
Google Workspace
Slack
Asana
Box
AI
Travel Coordination
Office Management
Administrative Support
Project Management
Documentation
Fundraising Intelligence
Software Development
HR Administration
Expense Management
Event Planning

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