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Added 22 mins ago
Project Manager/Leader - Senior - RQ11582
S M Software Solutions Inc
Toronto, ON
Internship
We are seeking an experienced Senior Project Manager/Leader with strong expertise in large-scale, complex, high-profile and high-risk I&IT projects, organizational development, strategy…
Added 22 mins ago
Business Analyst - GOAPRDJP000001026
S M Software Solutions Inc
AB · Edmonton, AB
Full-time
…resources to provide a Senior Technical Business Analyst for the project delivery of IMT ministry projects to modernize and enhance Government of Alberta service delivery within the…
Added 22 mins ago
Engineering Manager - Helix Virtualization Platform
Jobgether
Canada
Full-time
The position combines people leadership, technical collaboration, project planning, resource management, and product delivery.
Added 22 mins ago
Conference Project Manager
MCI Canada
Toronto, ON
Full-time
The Conference Project Manager is the operational lead for a portfolio of complex national and international conferences, congresses, and meetings, delivered in person, virtually, or…
Added 22 mins ago
Senior Certificate Automation Engineer
Raise
Toronto, ON
Full-time
Contract End Date: December 31, 2026- Option to extend based on project requirements, funding, and performance.
Added 22 mins ago
Sales Trainer - AI Platform
TP
Toronto, ON
$51,000 to $56,000 CAD / year
Full-time
Collaborate with the Training Manager to design and execute curricula for various product offerings, ensuring alignment with specific needs and evolving feature releases.
Added 22 mins ago
Operations Manager
Manufacturing Job Site
Guelph/Eramosa, ON
Full-time
We are looking for an experienced Operations Manager to take a leadership role in our day-to-day operations and help take the company to its next level of growth.
Added 38 mins ago
Sr. Manager, Procurement & Category Management – Marketing & Business Services
Keurig Dr Pepper
Montreal, QC
Full-time
The Sr. Manager of Procurement & Category Management – Marketing & Business Services owns sourcing and category strategy across assigned Marketing and Business Services categories. The…
Added 38 mins ago
Manager I, Quality
Worley
Toronto, ON · Markham, ON
Full-time
As a Project Quality Manager, you will be responsible to provide local subject matter expertise and hands on support to deliver successful project outcomes and foster a positive quality…
Added 52 mins ago
Product Development Engineer
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Bromont, QC
Full-time
The ideal candidate will contribute to the development of innovative drug delivery devices, primarily focused on reconstitution and injection systems, supporting projects from concept…
Added 52 mins ago
Agreement Specialist
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Burnaby, BC
Full-time
Reporting to the Manager, Agreement Administration, the Agreement Specialist prepares and issues a variety of agreements and related documents for a wide range of housing programs delivered…
Added 52 mins ago
Technical Project Manager (hands-on)
Avenue Code
Canada
Full-time
Hands-on means end-to-end program delivery: shaping a delivery plan from ambiguous inputs, defining workstreams + milestones + critical path, managing cross-team dependencies, driving…
Added 52 mins ago
Project Manager
HRbrain Inc.
Montreal, QC
Contract
Senior Project Manager, you will join the Strategic Initiatives Delivery team within Architecture, Data & Analytics to manage delivery of medium to large scale projects working…
Added 52 mins ago
Gestionnaire De Projet
Actalent
Montreal, QC
Contract
Project Manager – Infrastructure and Industrial Layout
Added 1 hour ago
Regional Manager – Engineering Operations and Business Development
Grade Separation Systems
Toronto, ON · North York, ON
Full-time
While this is not intended to be a primarily technical or project-delivery role, the successful candidate must have a strong technical or engineering background. This experience will allow…
Added 1 hour ago
Chargé de projet
VINCI
Vancouver, BC
Full-time
The objective of the position of Project Manager at Menard Canada is to manage and coordinate ground improvement projects, mainly standard to moderately complex, from feasibility study to…
Added 1 hour ago
Consultant, Senior Consultant or Assistant Manager - External & Internal Audit
Deloitte
Toronto, ON
Full-time
Actively participate in all phases of the internal audit delivery process (planning, execution & reporting). This includes drafting proposals and participating in business development…
Added 1 hour ago
Finance Project Manager
KYYBA Inc
Montreal, QC
Contract
The Finance Transformation project manager will coordinate with F&RS/IT and internal stakeholders across F&T to ensure on-time quality delivery of the project portfolio.
Added 1 hour ago
Communications Manager
The University of British Columbia
Vancouver, BC
$7,158.42 to $10,292.25 CAD / month
Full-time
The Communications Manager provides strategic leadership, including development and implementation of communication plans for the Michael Smith Laboratories. We are a dynamic hub for ground…
Added 1 hour ago
Executive Operations Coordinator
Fundmetric
Halifax, NS
Full-time
Added 1 hour ago
Regional Sourcing Manager (Electronics Lane)
Husky Technologies
Bolton, ON
Full-time
Title: Regional Sourcing Manager (Electronics Lane)
Added 1 hour ago
Sr. Client Success Services Program Manager
Open Text Corporation
Waterloo, ON
…on Client feedback and operational metrics. The Sr Program Manager, you will combine the disciplines of Client Success Management, CS Operations, Project/Program Management, and AI serving…
Added 1 hour ago
Sr. Client Success Services Program Manager
Open Text Corporation
Waterloo, ON
…on Client feedback and operational metrics. The Sr Program Manager, you will combine the disciplines of Client Success Management, CS Operations, Project/Program Management, and AI serving…
Added 1 hour ago
Pro Account Sales Associate Part-Time - 7170 Lethbridge
The Home Depot Canada
Lethbridge, AB
Part-time
…ensure that all customers’ needs are met and that the complete project is…
Added 1 hour ago
Events and Internal Engagement Student
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Internship
As the Events and Internal Engagement Student, you will report to the Manager of Events and Experience on a variety of meaningful projects that will challenge your creative and project…

Fundmetric

Executive Operations Coordinator

Halifax, NS, Canada

Pay: Salary $50k-$60k starting.
Job type: Full-time
Apply by: Oct 9, 2026
Posting language: English
Posted: Sep 10, 2026

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Original job description

About Fundmetric

Fundmetric builds fundraising intelligence for universities and foundations. We turn donor data into predictions, appeals and dashboards that help advancement teams raise more with fewer people. Our clients include university foundations across the United States, we run our own industry events and we ship a lot of physical things to a lot of places. We are a small team, so everyone's work is visible and everyone's work matters.

The role

This is the coordination hub of the company. Right now that work is spread across the CEO, the VP of Strategy and Operations and two account managers who should be spending their time with clients. You will take it off their desks and run it.

The job has four parts: keeping the CEO's day and the account team's client meetings organized, running the logistics for our conferences and travel, keeping the office and our administrative systems in order and being the first person anyone calls when something small is broken. Most days include all four.

The CEO uses a power wheelchair. Part of this role is the travel and equipment coordination that comes with that: airline accessibility paperwork, accessible ground transport, hotel requirements and following up with the equipment vendors who keep the chair running. This is business continuity work. If the CEO can't move, the company slows down. It is the same category as making sure the trade show booth arrives on time, and it is handled in the same organized, documented way.

What The Job Demands

The standard is high. This work is hard to do well because most people won't hold the line on the details, and holding that line is the whole job.

You manage the work. You don't absorb it. When a cleaner needs supervising, you supervise. When the studio needs a contractor, you find one, get a quote and get it booked. When a video needs editing, you brief our production vendor and hold them to the deadline. The instinct to "just do it myself because it's faster" is the wrong instinct for this role. Your job is to get the work done by the right person on time, and to know the difference between running it and doing it.

You write everything down. Every instruction you're given goes into your system the first time. Every vendor call gets a written recap the same day. That written record is how we settle what was asked and what was done. Every task in our task tracker has a status that someone else could read and act on. You should not need to be told anything twice.

You finish things. A task that is 80 percent done is not done. Ownership means you carry it to completion, you confirm it in writing and you flag it early if it's going to slip. It does not mean you report that you looked into it. Some tasks wait on someone else. You park them, move on and come back at the right time without being reminded.

You value time, yours and ours. A ten-minute task done twenty times a week is a job. You plan your day, you batch what can be batched and you build the checklist so the third time is faster than the first. Things should take less time as you learn them, not more.

You run when the CEO is away. Our leadership travels for conferences and client visits, sometimes for a week at a time. That is when this role proves itself. The list gets shorter while they're gone.

You learn fast and you use the tools. We use AI in everything we do and we expect you to use it to learn what you don't know, draft what you need to draft and find answers before you ask. We'd rather hire curiosity and speed than exact experience.

What You Will Own

Scheduling and calendar

You run the CEO's calendar and the client-meeting scheduling for the account team. That means finding times across time zones, sending invites, confirming attendance, chasing replies from client contacts who take three weeks to answer and posting the day's schedule to the team every morning at 9:15. You keep at least 15 minutes between meetings, you check that everyone on our side is free before you propose a time and you know who's who at each client account. When a meeting produces commitments, you make sure they land in our tracking system with an owner and a date.

Conferences, events and shipping

We exhibit at four to six industry conferences a year and host our own invitational convening each fall. You own the logistics end to end: registration and promo codes, booth and table orders, labor and AV forms, hotel blocks and room bookings, printing of brochures and signage, shipping to and from the venue through our logistics vendor, return freight, inventory of what came back and every invoice along the way. When a printer misdelivers a box to the wrong hotel the night before a show, you're the one who finds it.

Travel

Working with a travel agency or independently, you book flights, hotels and ground transport for the CEO and the team, with accessibility requirements handled the first time correctly. You file the airline mobility forms in advance, confirm accessible rooms in writing, arrange wheelchair-accessible taxis and van rentals and keep a written itinerary in our shared files with every confirmation linked. You maintain the standard packing list and travel procedures so every trip runs off the same checklist.

Billing, expenses and vendor accounts

You keep receipts flowing into our expense system, support our bookkeeper with the documents she needs for month end, send invoice reminders so receivables don't sit and keep our vendor accounts clean. That includes telecom and software subscriptions, removing seats when people leave, catching renewals before they bill and questioning anything that looks wrong. You process HR paperwork through our HR platform: onboarding new hires, vacation balances, payroll change notices and records of employment with the bookkeeper.

Office, studio and supplies

The office runs without anyone having to ask. Coffee, snacks and supplies are stocked before they run out. Mail is checked. Packages are received, logged and put where they belong. Building access cards are issued and recovered. Printing for client work and trade shows goes out on time. Desk areas and cable management stay to the standard we set. Storage units are inventoried and you know what's in them. When the studio or office needs work done, you hire and manage the people who do it.

First-line technology and equipment

You're the first call when the Wi-Fi drops, a smart-home device goes offline, a laptop needs to be ordered or a phone needs to be returned inside its window. You coordinate with the wheelchair repair vendor on parts and service timelines, chase equipment orders to delivery and log test results and serial numbers so nothing lives only in someone's head. Security and compliance work sits with our analyst; you handle the everyday things.

Video and content publishing

You manage our video production queue with our outside vendor, brief each project, hold the vendor to deadlines, keep the branded templates current and publish finished work to our YouTube channel with the right visibility settings.

Systems and documentation

Every recurring duty gets a written procedure in our operations binder. Every vendor call gets a written recap the same day, because if it was verbal, it did not happen. Refunds go back to the original card. Purchases over a set amount get approval first. You inherit a binder that is partly built and you finish it, then you keep it current.

How We'll Work Together

You work closely with the CEO and the VP of Strategy and Operations, and you help and elevate every member of the team. You get 15 minutes with the CEO every morning to set the day and a 30-minute priorities meeting each week to set the order of work. Instructions come to you in writing through our task tracker, and if one arrives verbally, you write it up and confirm it the same day. You will always know what matters most and what done looks like. You must be willing to travel from time to time throughout the year, and if you need visas or documentation to do that, we will help you get them. Hours flex from time to time. Most of the work is 9 to 5, and there will be company retreats and some evenings that run longer.

Where this role goes

We're hiring this role to grow. The path is to Operations Manager, with authority over vendors and budget and, as the company grows, a hire of your own. It is earned, not scheduled. In the first year that means running one conference end to end with nothing escalated, owning month-end with our bookkeeper without being chased and taking scheduling for at least one team member fully off their plate. Do those three and we'll have the title conversation.

What We're Looking For

Professional written and spoken English. You'll be writing to university executives, vendors and airlines every day, and your recaps are the record we run on. We're looking for someone who can anticipate what each member of our team needs before they know they need it.

A personal organization system you can describe in an interview, one that survives a bad week.
A track record of running things while your boss was away.
Experience managing vendors, contractors or cleaners to a standard, rather than doing the work yourself.
Comfort with the tools we run on: Google Workspace, Slack, Zoom, Asana for tasks and Box for files. The habit of learning new software in an afternoon and daily use of AI tools to draft, research and learn.
Comfort with light finance administration and the discipline to follow a process exactly when the process matters.
A valid driver's licence and a willingness to drive, including a wheelchair-accessible van when we travel. This is a requirement.
Prior experience supporting someone who uses a wheelchair is an asset.

Terms

Full time, in person in Halifax, with travel from time to time to conferences and client sites, mostly in the United States. Benefits after probation. You must be eligible to work in Canada. Offers are conditional on a background check and our security and compliance onboarding. Start date as soon as possible. Salary $50k-$60k starting.

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More about this job

Responsibilities

The role serves as the company's coordination hub, managing the CEO's calendar, travel logistics, and office operations. You will oversee vendor relationships, administrative systems, and ensure all tasks are documented and carried to completion.

Requirements

Candidates must possess professional English skills, a strong personal organization system, and experience managing vendors or contractors. A valid driver's license is required, along with the ability to use AI tools and maintain high standards of documentation.

Skills

Calendar management
Logistics coordination
Vendor management
Administrative support
Travel planning
Project management
Documentation
Google Workspace
Slack
Zoom
Asana
Box
AI tools
Financial administration
Communication
Problem solving

Benefits

Benefits after probation

Visa sponsorship

Not detected in the job text

Keywords

Operations
Executive Assistant
Logistics
Calendar Management
Vendor Management
Google Workspace
Slack
Asana
Box
AI
Travel Coordination
Office Management
Administrative Support
Project Management
Documentation
Fundraising Intelligence
Software Development
HR Administration
Expense Management
Event Planning

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