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Added 1 hour ago
Coordonnateur(trice) à l'approvisionnement | Procurement Coordinator
Broccolini Construction Inc.
Montreal, QC · St-Laurent, Quebec
Full-time
We are currently looking for a MEP Project Coordinator to join our construc
Added 1 hour ago
Shipping Coordinator
Groupe AGF / AGF Group
Calgary, AB
AGF Rebar is looking for a dynamic Shipping Coordinator to join our team! This is a full-time, permanent, on-site position based at our Calgary office.
Added 7 hours ago
Parts Coordinator
Battlefield Equipment Rentals
Barrie, ON
Full-time
At Battlefield Equipment Rentals, we don’t just rent out top-tier construction equipment, we empower our team to grow, thrive, and make a real impact in local communities every day. As part…
Added 14 hours ago
Project Coordinator - Live Events & Scenery
Scene Ideas Inc.
Richmond, BC
$24 to $28 CAD / hour
Contract
The Project Coordinator - Live Events & Scenery is a project-support position that assists the Project Management, Sales, and Operations teams with the organization of live-event projects.
Added 23 hours ago
Conferences & Special Events Coordinator
McGill University
Montreal, QC · Bronfman Building
Full-time
…food and bar service, including alcohol permits, and equipment rentals. Completes all room booking requests for event and meeting spaces based on faculty priorities. Advises supervisor of…
Added 1 day ago
Recreation Facilities Operator
Corp of the Township of Russell RP0002
Embrun, ON
Full-time
Under the direction of the Operations Manager and the Ice Coordinator, the Facilities Operator is responsible for the ongoing maintenance of recreational facilities and parks to ensure the…
Added 1 day ago
Algonquin Commons Theatre Brand Ambassador
Algonquin Students' Association
Ottawa, ON
Part-time
Reporting to the Manager, Box Office and supervised by the Theatre Marketing Coordinator, the Algonquin Commons Theatre (ACT) Brand Ambassador assists in creating and sharing engaging…
Added 2 days ago
Student Experience & Recognition Coordinator (App. D/Temp. Assignment: October 2026 - Sept. 2027)
Mohawk College
Hamilton, ON
The Student Experience & Recognition Coordinator will plan, implement, and support events and programs designed to enhance and celebrate student engagement and success across all Mohawk…
Added 2 days ago
Rental Coordinator
Battlefield Equipment Rentals
Brampton, ON
Full-time
At Battlefield Equipment Rentals, we don’t just rent out top-tier construction equipment, we empower our team to grow, thrive, and make a real impact in local communities every day. As part…
Added 2 days ago
Parts Coordinator
Sunbelt Rentals, Inc.
Toronto, ON
Full-time
Sunbelt Rentals--the fastest growing rental business in North America--is seeking a Service Coordinator. As a Service Coordinator, you will coordinate the servicing of company and customer…
Added 2 days ago
Sr Sales and Operations Coordinator
Herc Rentals
Hamilton, ON
Full-time
The Senior Sales and Operations Coordinator is the first person you see when you walk into a Herc Rentalsbranch or dial a Herc Rentals phone number. The ideal person for this role is…
Added 3 days ago
Pipe Fabrication Project Coordinator
NS Modular
AB · Edmonton, AB
Full-time
NS Modular is growing, and we're on the lookout for a passionate, detail-driven Pipe Fabrication Project Coordinator, whose primary responsibility is to support industrial piping and…
Added 3 days ago
Sales and Catering Coordinator
Germain Hôtels
Toronto, ON
Full-time
Reporting to the Director of Sales, the Sales & Catering Coordinator is responsible for soliciting, contracting, and finalizing smaller groups, with or without event space, as defined by…
Added 3 days ago
Project Coordinator, Production Department
Apex Sound & Light Corporation
Pickering, ON
Contract
Work closely with the Equipment Coordinator on project-related cross rentals.
Added 4 days ago
Administration and Travel Coordinator
SMS Equipment Inc.
Acheson, AB
Full-time
SMS Equipment is seeking an organized and detail-oriented Administration & Travel Coordinator to provide administrative support services for our Mining Administration team. Reporting to the…
Added 8 days ago
Special Events Assistant
University of Waterloo
Waterloo, ON · Student Life Centre
Full-time
…large-scale campus events and initiatives led by the Special Events Coordinator. This role plays a critical part in ensuring that events are delivered smoothly, efficiently, and with a…
Added 5 days ago
Sales & Features Coordinator
North Shore News
North Vancouver, BC
Full-time
We are looking for a highly organized, detail-oriented Sales & Features Coordinator to join our North Vancouver team.
Added 6 days ago
Building Services Worker
Trinity Western University
BC
Up to $21.42 CAD / hour
Perform the following on an "as needed" or rotational basis as decided by the either by the coordinator or manager of the department:
Added 6 days ago
Operations Coordinator
Tier 1 Energy Holdings LLC
Leduc, AB
Full-time
Make sure labour, equipment, materials, rentals, and other charges are properly documented.
Added 6 days ago
Rental Coordinator
Cooper Equipment Rentals Limited
Kitchener, ON
Full-time
Job Summary: We are seeking a detail-oriented, customer-focused Rental Coordinator to support the daily operations of our branch. The Rental Coordinator will be a main point of contact for…
Added 27 days ago
Heliskiing Transfer Coordinator ( Winter 2026- 2027)
Tyax Lodge & Heliskiing
Gold Bridge, BC
Full-time
Job Board / Heliskiing Transfer Coordinator ( Winter 2026- 2027)
Added 6 days ago
Rentals & Events Associate
Abilities Centre
Whitby, ON
Reporting to the Senior Coordinator, Fieldhouse and Rentals, the Rentals and Events Associate will be an ambassador for external rentals and events, monitoring rental activities, and…
Added 6 days ago
AC Program Facilitator (Kid's Programming)
Abilities Centre
Whitby, ON
Reporting to the Senior Coordinator, Fieldhouse and Rentals the primary responsibility of an AC Program Facilitator will be to supervise and implement family friendly programming during…
Added 7 days ago
Team Leader Sport Development (Part-Time)
City of Thunder Bay
Thunder Bay, ON
Part-time
POSITION SUMMARY: Under the general supervision of the Sport Development Coordinator, is responsible for providing on-site leadership and supervision to staff teams working in various City…
Added 6 days ago
Camp Hospitality Manager
The Salvation Army in Canada
Red Deer, AB
Full-time
…responsible for the required correspondence related to bookings and rentals for the off-season, as well as Summer RV Park bookings and correspondence. This position also coordinates the…

Closed listing

Fundmetric

Executive Operations Coordinator

Halifax, NS, Canada

Pay: Salary $50k-$60k starting.
Job type: Full-time
Closing date: Oct 9, 2026
Posting language: English
Posted: Sep 10, 2026

This opening has closed.

The original listing is kept below for reference.

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Original job description

Archived listing. The details below describe a past opening.

About Fundmetric

Fundmetric builds fundraising intelligence for universities and foundations. We turn donor data into predictions, appeals and dashboards that help advancement teams raise more with fewer people. Our clients include university foundations across the United States, we run our own industry events and we ship a lot of physical things to a lot of places. We are a small team, so everyone's work is visible and everyone's work matters.

The role

This is the coordination hub of the company. Right now that work is spread across the CEO, the VP of Strategy and Operations and two account managers who should be spending their time with clients. You will take it off their desks and run it.

The job has four parts: keeping the CEO's day and the account team's client meetings organized, running the logistics for our conferences and travel, keeping the office and our administrative systems in order and being the first person anyone calls when something small is broken. Most days include all four.

The CEO uses a power wheelchair. Part of this role is the travel and equipment coordination that comes with that: airline accessibility paperwork, accessible ground transport, hotel requirements and following up with the equipment vendors who keep the chair running. This is business continuity work. If the CEO can't move, the company slows down. It is the same category as making sure the trade show booth arrives on time, and it is handled in the same organized, documented way.

What The Job Demands

The standard is high. This work is hard to do well because most people won't hold the line on the details, and holding that line is the whole job.

You manage the work. You don't absorb it. When a cleaner needs supervising, you supervise. When the studio needs a contractor, you find one, get a quote and get it booked. When a video needs editing, you brief our production vendor and hold them to the deadline. The instinct to "just do it myself because it's faster" is the wrong instinct for this role. Your job is to get the work done by the right person on time, and to know the difference between running it and doing it.

You write everything down. Every instruction you're given goes into your system the first time. Every vendor call gets a written recap the same day. That written record is how we settle what was asked and what was done. Every task in our task tracker has a status that someone else could read and act on. You should not need to be told anything twice.

You finish things. A task that is 80 percent done is not done. Ownership means you carry it to completion, you confirm it in writing and you flag it early if it's going to slip. It does not mean you report that you looked into it. Some tasks wait on someone else. You park them, move on and come back at the right time without being reminded.

You value time, yours and ours. A ten-minute task done twenty times a week is a job. You plan your day, you batch what can be batched and you build the checklist so the third time is faster than the first. Things should take less time as you learn them, not more.

You run when the CEO is away. Our leadership travels for conferences and client visits, sometimes for a week at a time. That is when this role proves itself. The list gets shorter while they're gone.

You learn fast and you use the tools. We use AI in everything we do and we expect you to use it to learn what you don't know, draft what you need to draft and find answers before you ask. We'd rather hire curiosity and speed than exact experience.

What You Will Own

Scheduling and calendar

You run the CEO's calendar and the client-meeting scheduling for the account team. That means finding times across time zones, sending invites, confirming attendance, chasing replies from client contacts who take three weeks to answer and posting the day's schedule to the team every morning at 9:15. You keep at least 15 minutes between meetings, you check that everyone on our side is free before you propose a time and you know who's who at each client account. When a meeting produces commitments, you make sure they land in our tracking system with an owner and a date.

Conferences, events and shipping

We exhibit at four to six industry conferences a year and host our own invitational convening each fall. You own the logistics end to end: registration and promo codes, booth and table orders, labor and AV forms, hotel blocks and room bookings, printing of brochures and signage, shipping to and from the venue through our logistics vendor, return freight, inventory of what came back and every invoice along the way. When a printer misdelivers a box to the wrong hotel the night before a show, you're the one who finds it.

Travel

Working with a travel agency or independently, you book flights, hotels and ground transport for the CEO and the team, with accessibility requirements handled the first time correctly. You file the airline mobility forms in advance, confirm accessible rooms in writing, arrange wheelchair-accessible taxis and van rentals and keep a written itinerary in our shared files with every confirmation linked. You maintain the standard packing list and travel procedures so every trip runs off the same checklist.

Billing, expenses and vendor accounts

You keep receipts flowing into our expense system, support our bookkeeper with the documents she needs for month end, send invoice reminders so receivables don't sit and keep our vendor accounts clean. That includes telecom and software subscriptions, removing seats when people leave, catching renewals before they bill and questioning anything that looks wrong. You process HR paperwork through our HR platform: onboarding new hires, vacation balances, payroll change notices and records of employment with the bookkeeper.

Office, studio and supplies

The office runs without anyone having to ask. Coffee, snacks and supplies are stocked before they run out. Mail is checked. Packages are received, logged and put where they belong. Building access cards are issued and recovered. Printing for client work and trade shows goes out on time. Desk areas and cable management stay to the standard we set. Storage units are inventoried and you know what's in them. When the studio or office needs work done, you hire and manage the people who do it.

First-line technology and equipment

You're the first call when the Wi-Fi drops, a smart-home device goes offline, a laptop needs to be ordered or a phone needs to be returned inside its window. You coordinate with the wheelchair repair vendor on parts and service timelines, chase equipment orders to delivery and log test results and serial numbers so nothing lives only in someone's head. Security and compliance work sits with our analyst; you handle the everyday things.

Video and content publishing

You manage our video production queue with our outside vendor, brief each project, hold the vendor to deadlines, keep the branded templates current and publish finished work to our YouTube channel with the right visibility settings.

Systems and documentation

Every recurring duty gets a written procedure in our operations binder. Every vendor call gets a written recap the same day, because if it was verbal, it did not happen. Refunds go back to the original card. Purchases over a set amount get approval first. You inherit a binder that is partly built and you finish it, then you keep it current.

How We'll Work Together

You work closely with the CEO and the VP of Strategy and Operations, and you help and elevate every member of the team. You get 15 minutes with the CEO every morning to set the day and a 30-minute priorities meeting each week to set the order of work. Instructions come to you in writing through our task tracker, and if one arrives verbally, you write it up and confirm it the same day. You will always know what matters most and what done looks like. You must be willing to travel from time to time throughout the year, and if you need visas or documentation to do that, we will help you get them. Hours flex from time to time. Most of the work is 9 to 5, and there will be company retreats and some evenings that run longer.

Where this role goes

We're hiring this role to grow. The path is to Operations Manager, with authority over vendors and budget and, as the company grows, a hire of your own. It is earned, not scheduled. In the first year that means running one conference end to end with nothing escalated, owning month-end with our bookkeeper without being chased and taking scheduling for at least one team member fully off their plate. Do those three and we'll have the title conversation.

What We're Looking For

Professional written and spoken English. You'll be writing to university executives, vendors and airlines every day, and your recaps are the record we run on. We're looking for someone who can anticipate what each member of our team needs before they know they need it.

A personal organization system you can describe in an interview, one that survives a bad week.
A track record of running things while your boss was away.
Experience managing vendors, contractors or cleaners to a standard, rather than doing the work yourself.
Comfort with the tools we run on: Google Workspace, Slack, Zoom, Asana for tasks and Box for files. The habit of learning new software in an afternoon and daily use of AI tools to draft, research and learn.
Comfort with light finance administration and the discipline to follow a process exactly when the process matters.
A valid driver's licence and a willingness to drive, including a wheelchair-accessible van when we travel. This is a requirement.
Prior experience supporting someone who uses a wheelchair is an asset.

Terms

Full time, in person in Halifax, with travel from time to time to conferences and client sites, mostly in the United States. Benefits after probation. You must be eligible to work in Canada. Offers are conditional on a background check and our security and compliance onboarding. Start date as soon as possible. Salary $50k-$60k starting.

About employer

More about this job

Responsibilities

The role serves as the company's coordination hub, managing the CEO's calendar, travel logistics, and office operations. You will oversee vendor relationships, administrative systems, and ensure all tasks are documented and carried to completion.

Requirements

Candidates must possess professional English skills, a strong personal organization system, and experience managing vendors or contractors. A valid driver's license is required, along with the ability to use AI tools and maintain high standards of documentation.

Skills

Calendar management
Logistics coordination
Vendor management
Administrative support
Travel planning
Project management
Documentation
Google Workspace
Slack
Zoom
Asana
Box
AI tools
Financial administration
Communication
Problem solving

Benefits

Benefits after probation

Visa sponsorship

Not detected in the job text

Keywords

Operations
Executive Assistant
Logistics
Calendar Management
Vendor Management
Google Workspace
Slack
Asana
Box
AI
Travel Coordination
Office Management
Administrative Support
Project Management
Documentation
Fundraising Intelligence
Software Development
HR Administration
Expense Management
Event Planning

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