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Added 8 mins ago
W&
Staff Accountant, Articling (January 2027 Cohort)
Wilkinson & Company LLP
Belleville, ON
- $48,000 to $60,000 CAD / year
We will be able to provide you with the practical experience required for achieving your CPA designation and successfully practicing as a Certified Professional Accountant.
Added 8 mins ago
W&
Staff Accountant, Articling (January 2027 Cohort)
Wilkinson & Company LLP
Kingston, ON
- $48,000 to $60,000 CAD / year
We will be able to provide you with the practical experience required for achieving your CPA designation and successfully practicing as a Certified Professional Accountant.
Added 8 mins ago
W&
Staff Accountant, Articling (January 2027 Cohort)
Wilkinson & Company LLP
Trenton, NS
- $48,000 to $60,000 CAD / year
We will be able to provide you with the practical experience required for achieving your CPA designation and successfully practicing as a Certified Professional Accountant.
Added 8 mins ago
M
Valet Part-Time
Marriott
Edmonton, AB
- Part-time
…were there for them throughout their stay. We want to build an experience that is memorable and unique from start to finish. Our Guest Arrival Experts take the initiative to deliver a wide…
Added 8 mins ago
SS
Housekeeping Aide - RET | Permanent Part Time | 8am-4pm
Sienna Senior Living
Brantford, ON
- Part-time
…benefits that support team members’ financial, personal and professional…
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Housekeeping Aide - RET | Permanent Casual
Sienna Senior Living
Brantford, ON
- Part-time
…benefits that support team members’ financial, personal and professional…
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Guest Attendant Temporary Full Time Days
Sienna Senior Living
Brantford, ON
…benefits that support team members’ financial, personal and professional…
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Guest Attendant Temporary Part Time Days
Sienna Senior Living
Brantford, ON
- Part-time
…benefits that support team members’ financial, personal and professional…
Added 22 mins ago
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Maintenance Manager- 6 Month Contract
COGIR Real Estate
Winnipeg, MB
- Full-time
…your passion? Does motivating a team and delivering superior customer service excite…
Added 22 mins ago
CE
Project manager - Aerospace
Capgemini Engineering
Montreal, QC
- Full-time
…standards, methodologies, and best practices while supporting the professional development and upskilling of project managers across…
Added 22 mins ago
ZF
Senior Technician
Zorzitec Fan Coil Service Inc.
Toronto, ON
- Full-time
…delivering high-quality mechanical services. With over 50 years of experience, the company relies on trained technicians to provide reliable and efficient solutions. The team is committed…
Added 22 mins ago
CC
Snow Removal Heavy Equipment Operators/Salt Truck Drivers
Clintar Commercial Outdoor Services
Brampton, ON
- $25 to $35 USD / hour
- Full-time
Extended healthcare (drug coverage, hospital care, professional services, and medical emergency assistance)
Added 22 mins ago
IG
Flight Coordinator
Insight Global
Longueuil, QC
- $28 to $42 CAD / hour
- Contract
2-5 years of relevant past professional experience
Added 22 mins ago
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Account Manager
Klipboard
Oakville, ON
- Full-time
To reflect company brand inside and outside of business hours – holding yourself to a high standard of professional, customer care, and peer support
Added 22 mins ago
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Snow Removal Walkway Crew Leads/Machine Operators/Shovellors
Clintar Commercial Outdoor Services
Brampton, ON
- $23 to $27 USD / hour
- Full-time
Extended healthcare (drug coverage, hospital care, professional services, and medical emergency assistance)
Added 22 mins ago
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Logisitc Operations Coordinator
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Oakville, ON
- Full-time
1–3 years of experience in logistics, order entry, supply chain, or customer service.
Added 22 mins ago
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Accounting Manager
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Toronto, ON · North York, ON
- $75,000 to $100,000 CAD / year
- Full-time
We are working with a growing professional services organization that is looking to add an experienced Accounting Manager / Senior to lead day‑to‑day accounting operations and support…
Added 22 mins ago
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Roofing Services Manager
CSG Talent
Vaughan, ON
- $120,000 to $170,000 USD / year
- Full-time
…roofing systems with excellent leadership, organizational, and customer service skills. This is an opportunity for an experienced roofing professional to take ownership of a service…
Added 22 mins ago
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Administrative Assistant
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- $55,000 to $64,000 CAD / year
- Full-time
Professional, customer-focused, and collaborative approach
Added 22 mins ago
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Added 22 mins ago
HR
Civic Addressing Coordinator
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Added 22 mins ago
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Added 22 mins ago
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Added 22 mins ago
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Minimum 3 years of experience in an administrative, secretarial, customer service, or project coordination role; experience within a non-profit environment is an asset.
Added 22 mins ago
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…the environment for it to become a unique product or a great customer experience. Your ideas are our…

GagaMuller

Office Administrator

Regina, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Role:

Office Administrator

Employment Type:

Full-time

Location:

Regina, Canada

Company Overview:

GagaMuller is a Project Management Consultancy with specific divisions focused on providing Project Management, Cost Management, and Digital services to owner organisation within the construction industry.

With a proven track record working alongside global technology leaders and data centre developers, we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest quality.

At GagaMuller, we empower people and organisations to build with data.

Role Description:

We are looking for an Office Administrator to join GagaMuller. You will collaborate with experienced, diverse, and passionate teams, fostering a strong social dynamic and collective sense of achievement. This role offers you extensive industry exposure, helping you broaden your skills, open doors to new opportunities, and expand your perspective. We are committed to empowering you, providing real responsibility, and supporting your career growth through mentorship from industry leaders and the tools you need to succeed. You will also contribute to shaping our business strategy as we continue to grow. At GagaMuller, building lasting, trusted relationships with our teams and clients is at the core of what we do.

The Opportunity

GagaMuller is seeking an Office Administrator to support the day-to-day operation of its Regina office, acting as the primary on-site point of contact for employees, visitors and general office requirements.

This role will be central to maintaining an organised, professional and well-functioning office environment, ensuring employees have the resources and support they need to work effectively. The successful candidate will take ownership of front-of-house responsibilities, office coordination, document control and general administrative support.

As a key on-site representative of GagaMuller, the Office Administrator will help create a positive employee and visitor experience, maintain professional office standards and support the smooth running of daily operations.

Responsibilities

Scope & Delivery Management

Office Operations: Coordinate the day-to-day running of the Regina office, ensuring the working environment remains organised, professional and fully operational.
Front-of-House Management: Act as the primary on-site point of contact for employees, visitors and external service providers, providing a welcoming and professional first point of contact.
Office Supplies & Facilities: Monitor office supplies, equipment and consumables, ensuring essential resources are available and replenished as required.
Office Coordination: Coordinate routine office requirements, including deliveries, meeting room preparation, maintenance requests and general facilities support.
Employee Support: Provide day-to-day assistance to employees, responding to office-related queries and ensuring issues are directed to the appropriate person when necessary.

Stakeholder Coordination

Serve as the primary on-site contact for employees requiring administrative or office-related support.
Welcome visitors and coordinate access, meeting arrangements and general visitor requirements.
Liaise with building management, maintenance providers, suppliers and other external service providers to resolve office-related matters.
Coordinate with internal teams to ensure office requirements, supplies and operational needs are addressed promptly.
Support communication between the Regina office and wider GagaMuller teams to maintain alignment with company processes and standards

Risk & Compliance Management

Maintain an organised and professional office environment in line with company expectations and applicable workplace requirements.
Support the maintenance of office health and safety documentation, ensuring relevant records are organised and accessible.
Monitor office facilities and equipment, escalating maintenance, safety or security concerns to the appropriate stakeholders.
Support the secure handling, storage and distribution of company documentation and confidential information.
Assist with maintaining office procedures and ensuring relevant administrative processes are followed consistently.

Reporting & Documentation

Document Control: Maintain an organised system for storing, retrieving and managing company documentation, ensuring records are accurate, accessible and appropriately maintained.
Maintain electronic and physical filing systems, ensuring documents are stored in the correct locations and follow established naming and version-control conventions where applicable.
Assist with general administrative documentation, correspondence, records and office-related trackers.
Monitor office supplies, expenditure-related records and recurring operational requirements, escalating replenishment needs and issues as appropriate.
Maintain records relating to office maintenance, deliveries, suppliers and other routine administrative activities.

Collaboration & Integration

Work collaboratively with internal teams to support the effective operation of the Regina office.
Help maintain a positive office culture by ensuring employees have a reliable on-site point of contact for day-to-day requirements.
Support the implementation of company-wide administrative processes and office standards.
Identify opportunities to improve office organisation, document management and administrative workflows.
Provide general administrative support to the wider business as required, helping ensure local office operations align with GagaMuller's broader operational requirements.

Qualifications

A qualification in Business Administration, Office Administration or a related discipline would be advantageous.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel and Teams.
Strong organisational and administrative skills, with attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to maintain organised filing systems and manage documentation effectively.
A professional, approachable and service-oriented manner when dealing with employees, visitors and external stakeholders.

What Experience We Are Looking For

Previous experience in office administration, office coordination, reception or a similar administrative support role.
Experience managing front-of-house responsibilities and acting as a primary point of contact within an office environment.
Demonstrable experience maintaining documentation, filing systems and administrative records.
Experience coordinating office supplies, facilities requirements, deliveries and external service providers.
Strong organisational skills, with the ability to manage competing priorities and respond to day-to-day operational requirements.
A proactive approach to problem-solving, with the ability to identify issues and take ownership of practical solutions.

Benefits:

Comprehensive healthcare coverage.
Generous PTO offering
State-of-the-art technology and hardware.
Collaborative office environment that values teamwork and open communication.
Mentoring and professional development opportunities.
Group RRSP Contribution

Join GagaMuller and be part of a dynamic team that values your growth, well-being, and professional

development. Apply now and contribute to our exciting projects that drive digital innovation and

transformation.

Apply About employer

More about this job

Responsibilities

Coordinate the Regina office’s daily operations, including reception, visitor access, supplies, facilities, deliveries, employee support, and liaison with external service providers. Maintain organized document and filing systems, support health and safety and confidentiality practices, and help implement consistent administrative processes across the business.

Requirements

Previous experience in office administration, coordination, reception, or a similar support role is sought, including front-of-house duties, records management, and coordination of supplies, facilities, deliveries, and service providers. Candidates should have strong organizational, communication, and problem-solving skills, proficiency in Microsoft Office applications, and a professional, service-oriented approach; a related business or office administration qualification is advantageous.

Skills

Office Administration
Office Coordination
Front-Of-House Management
Document Control
Records Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Written Communication
Verbal Communication
Organization
Attention To Detail
Facilities Coordination
Stakeholder Coordination
Problem-Solving

Benefits

Comprehensive Healthcare Coverage
Generous Paid Time Off
State-Of-The-Art Technology And Hardware
Collaborative Office Environment
Mentoring And Professional Development Opportunities
Group RRSP Contribution

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Operations
Front-Of-House
Reception
Document Control
Filing Systems
Records Management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Facilities Support
Office Supplies
Deliveries
Visitor Coordination
Stakeholder Coordination
Health And Safety Documentation
Confidential Information
Administrative Processes
Construction
Cost Management
Digital Services
Data Centres

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