Office Administrator

Role:

Office Administrator

Employment Type:

Full-time

Location:

Regina, Canada

Company Overview:

GagaMuller is a Project Management Consultancy with specific divisions focused on providing Project Management, Cost Management, and Digital services to owner organisation within the construction industry.

With a proven track record working alongside global technology leaders and data centre developers, we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest quality.

At GagaMuller, we empower people and organisations to build with data.

Role Description:

We are looking for an Office Administrator to join GagaMuller. You will collaborate with experienced, diverse, and passionate teams, fostering a strong social dynamic and collective sense of achievement. This role offers you extensive industry exposure, helping you broaden your skills, open doors to new opportunities, and expand your perspective. We are committed to empowering you, providing real responsibility, and supporting your career growth through mentorship from industry leaders and the tools you need to succeed. You will also contribute to shaping our business strategy as we continue to grow. At GagaMuller, building lasting, trusted relationships with our teams and clients is at the core of what we do.

The Opportunity

GagaMuller is seeking an Office Administrator to support the day-to-day operation of its Regina office, acting as the primary on-site point of contact for employees, visitors and general office requirements.

This role will be central to maintaining an organised, professional and well-functioning office environment, ensuring employees have the resources and support they need to work effectively. The successful candidate will take ownership of front-of-house responsibilities, office coordination, document control and general administrative support.

As a key on-site representative of GagaMuller, the Office Administrator will help create a positive employee and visitor experience, maintain professional office standards and support the smooth running of daily operations.

Responsibilities

Scope & Delivery Management

• Office Operations: Coordinate the day-to-day running of the Regina office, ensuring the working environment remains organised, professional and fully operational.
• Front-of-House Management: Act as the primary on-site point of contact for employees, visitors and external service providers, providing a welcoming and professional first point of contact.
• Office Supplies & Facilities: Monitor office supplies, equipment and consumables, ensuring essential resources are available and replenished as required.
• Office Coordination: Coordinate routine office requirements, including deliveries, meeting room preparation, maintenance requests and general facilities support.
• Employee Support: Provide day-to-day assistance to employees, responding to office-related queries and ensuring issues are directed to the appropriate person when necessary.

Stakeholder Coordination

• Serve as the primary on-site contact for employees requiring administrative or office-related support.
• Welcome visitors and coordinate access, meeting arrangements and general visitor requirements.
• Liaise with building management, maintenance providers, suppliers and other external service providers to resolve office-related matters.
• Coordinate with internal teams to ensure office requirements, supplies and operational needs are addressed promptly.
• Support communication between the Regina office and wider GagaMuller teams to maintain alignment with company processes and standards

Risk & Compliance Management

• Maintain an organised and professional office environment in line with company expectations and applicable workplace requirements.
• Support the maintenance of office health and safety documentation, ensuring relevant records are organised and accessible.
• Monitor office facilities and equipment, escalating maintenance, safety or security concerns to the appropriate stakeholders.
• Support the secure handling, storage and distribution of company documentation and confidential information.
• Assist with maintaining office procedures and ensuring relevant administrative processes are followed consistently.

Reporting & Documentation

• Document Control: Maintain an organised system for storing, retrieving and managing company documentation, ensuring records are accurate, accessible and appropriately maintained.
• Maintain electronic and physical filing systems, ensuring documents are stored in the correct locations and follow established naming and version-control conventions where applicable.
• Assist with general administrative documentation, correspondence, records and office-related trackers.
• Monitor office supplies, expenditure-related records and recurring operational requirements, escalating replenishment needs and issues as appropriate.
• Maintain records relating to office maintenance, deliveries, suppliers and other routine administrative activities.

Collaboration & Integration

• Work collaboratively with internal teams to support the effective operation of the Regina office.
• Help maintain a positive office culture by ensuring employees have a reliable on-site point of contact for day-to-day requirements.
• Support the implementation of company-wide administrative processes and office standards.
• Identify opportunities to improve office organisation, document management and administrative workflows.
• Provide general administrative support to the wider business as required, helping ensure local office operations align with GagaMuller's broader operational requirements.

Qualifications

• A qualification in Business Administration, Office Administration or a related discipline would be advantageous.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel and Teams.
• Strong organisational and administrative skills, with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to maintain organised filing systems and manage documentation effectively.
• A professional, approachable and service-oriented manner when dealing with employees, visitors and external stakeholders.

What Experience We Are Looking For

• Previous experience in office administration, office coordination, reception or a similar administrative support role.
• Experience managing front-of-house responsibilities and acting as a primary point of contact within an office environment.
• Demonstrable experience maintaining documentation, filing systems and administrative records.
• Experience coordinating office supplies, facilities requirements, deliveries and external service providers.
• Strong organisational skills, with the ability to manage competing priorities and respond to day-to-day operational requirements.
• A proactive approach to problem-solving, with the ability to identify issues and take ownership of practical solutions.

Benefits:

• Comprehensive healthcare coverage.
• Generous PTO offering
• State-of-the-art technology and hardware.
• Collaborative office environment that values teamwork and open communication.
• Mentoring and professional development opportunities.
• Group RRSP Contribution

Join GagaMuller and be part of a dynamic team that values your growth, well-being, and professional

development. Apply now and contribute to our exciting projects that drive digital innovation and

transformation.