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Added 8 mins ago
IR
Construction Coordinator
Impact Recruitment
Surrey, BC
- Contract
Coordinate RFIs, Site Instructions, change orders, and other project communications between the site team, consultants, trades, and head office.
Added 19 mins ago
RT
Office administrator
REDLEAF TRANSPORT LTD
Winnipeg, MB
- From $31.35 CAD / hour
- Full-time
- On-site
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Added 2 hours ago
G
Office Administrator
GagaMuller
Regina, SK
- Full-time
We are looking for an Office Administrator to join GagaMuller. You will collaborate with experienced, diverse, and passionate teams, fostering a strong social dynamic and collective sense…
Added 3 hours ago
J
Project Manager (Engineering)
Jobgether
Canada
- $100,000 to $140,000 CAD / year
- Full-time
…the role will transition to a hybrid arrangement as a local office is established, with travel to client sites as required. You will take ownership of project performance, balancing scope,…
Added 3 hours ago
CO
Supervisor - Quality, Education & Business Services (Temporary Full-Time)
City of Thunder Bay
Thunder Bay, ON
- Full-time
- Temporary
POSITION SUMMARY: Under the general supervision of the Administrator and in collaboration with interdisciplinary teams, assesses, plans, designs, implements, delivers, and evaluates…
Added 5 hours ago
D
Dental Receptionist - Dentistry on Elgin
dentalcorp
Cambridge, ON · Dentistry on Elgin
- Full-time
…patient-focused environment. Our experienced team offers a wide range of services, including preventive, family, cosmetic, and restorative dentistry, with a focus on personalized treatment…
Added 7 hours ago
J
Project Manager (Engineering)
Jobgether
Canada
- $100,000 to $140,000 CAD / year
- Full-time
…the role will transition to a hybrid arrangement as a local office is established, with travel to client sites as required. You will take ownership of project performance, balancing scope,…
Added 7 hours ago
TU
Administrative Clerk
The University of British Columbia
Vancouver, BC
- $4,442 to $4,877 CAD / month
- Full-time
Community Relations and Communications | Campus Security | Safety & Risk Services | VP Finance and Operations
Added 9 hours ago
I
Project Engineer
ISL
Victoria, BC
- Full-time
…infrastructure and urban transportation projects from our Victoria office. You will sign drawings, run your own projects, manage construction and build lasting relationships with Island…
Added 9 hours ago
E
Personal Financial Administrator - FM HUB
E4C
AB · Edmonton, AB
- Full-time
…we deliver person-led, collaborative, and evidence-informed services that strengthen individuals, families, and communities. Rooted in our core values of courage, compassion, connection,…
Added 10 hours ago
UO
Administrative Clerk
University of British Columbia
Vancouver, BC · UBCV | UBC Bookstore / NCE (BOOK)
- $4,442 to $4,877 CAD / month
- Full-time
Community Relations and Communications | Campus Security | Safety & Risk Services | VP Finance and Operations
Added 11 hours ago
B
Accounts Payable Administrator
BDO
Toronto, ON
- $43,000 to $65,000 CAD / year
- Full-time
BDO's National Office internal finance team is looking for an Accounts Payable Administrator for a full-time position. Our office is located in the downtown core of Toronto, close to public…
Added 11 hours ago
Systems Administrator 3
British Columbia Lottery Corporation
BC · Hybrid - Kamloops or Vancouver, BC
The Systems Administrator 3 acts as a senior technical resource in application/service architecture, application design and delivery, translating business and technical requirements into…
Added 12 hours ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
BGIS is a leading provider of customized facility management and real estate services. With a combined team of over 10,000 professionals worldwide, we relentlessly focus on enabling…
Added 12 hours ago
CP
Admin Supervisor
Cheswold Park Hospital
Halifax, NS
- Full-time
Administrative Supervisor Office-Based (Calderdale)
Added 12 hours ago
W
IT Specialist II
WCB-Alberta
AB · Edmonton - Jarvis
- Full-time
As the independent operator and administrator of the province’s Workers’ Compensation Act, WCB-Alberta provides protection for over two million workers and nearly 200,000 Alberta employers.…
Added 13 hours ago
TB
Operations Administrator - (TBS) Contract
The Beer Store
Stoney Creek, ON
- Contract
…business. Across our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and Corporate Office, our team brings passion, expertise, and a commitment to…
Added 13 hours ago
ES
Desktop Senior Engineer
Epsilon Solutions Ltd.
Montreal, QC
- Full-time
Experience supporting Banking and Financial Services environments.
Added 13 hours ago
C
Senior Application Support Specialist / Database Administrator
CGI
Halifax, NS
- Full-time
We are seeking an experienced Senior Application Support Specialist / Database Administrator (DBA) with extensive expertise in enterprise application support, database administration,…
Added 13 hours ago
T
Senior Network Security Administrator
Tangerine
Toronto, ON
- Full-time
Reporting to the Manager, Network Security & Systems, you are a key member of the Network and Delivery Services Team to support on prem and cloud hybrid environments. In addition, you are…
Added 13 hours ago
W
IT Specialist II
WCB-Alberta
AB · Edmonton, AB
- $75,416 to $88,707 CAD / year
- Full-time
As the independent operator and administrator of the province’s Workers’ Compensation Act, WCB-Alberta provides protection for over two million workers and nearly 200,000 Alberta employers.…
Added 13 hours ago
AI
Desktop Support Engineer (French)
Apptoza Inc.
Montreal, QC
- Full-time
Experience supporting Banking and Financial Services environments.
Added 13 hours ago
RI
Project Coordinator & Workforce Administrator - Financial Services
Rose International
Mississauga, ON
- Full-time
Familiarity with office logistics, visitor management, compliance tracking, software license renewals, and access governance.
Added 13 hours ago
U
Network Administrator
Ubisoft
Montreal, QC
- Full-time
As a Network Administrator at Ubisoft Montréal, you will help maintain and improve the infrastructure used by our global network team. You will also resolve complex issues raised by our…
Added 14 hours ago
D
Project Coordinator (Workforce & Operations)
Dexian
ON · Ontario, Canada
- $30 to $40 CAD / hour
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…

GagaMuller

Office Administrator

Regina, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Role:

Office Administrator

Employment Type:

Full-time

Location:

Regina, Canada

Company Overview:

GagaMuller is a Project Management Consultancy with specific divisions focused on providing Project Management, Cost Management, and Digital services to owner organisation within the construction industry.

With a proven track record working alongside global technology leaders and data centre developers, we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest quality.

At GagaMuller, we empower people and organisations to build with data.

Role Description:

We are looking for an Office Administrator to join GagaMuller. You will collaborate with experienced, diverse, and passionate teams, fostering a strong social dynamic and collective sense of achievement. This role offers you extensive industry exposure, helping you broaden your skills, open doors to new opportunities, and expand your perspective. We are committed to empowering you, providing real responsibility, and supporting your career growth through mentorship from industry leaders and the tools you need to succeed. You will also contribute to shaping our business strategy as we continue to grow. At GagaMuller, building lasting, trusted relationships with our teams and clients is at the core of what we do.

The Opportunity

GagaMuller is seeking an Office Administrator to support the day-to-day operation of its Regina office, acting as the primary on-site point of contact for employees, visitors and general office requirements.

This role will be central to maintaining an organised, professional and well-functioning office environment, ensuring employees have the resources and support they need to work effectively. The successful candidate will take ownership of front-of-house responsibilities, office coordination, document control and general administrative support.

As a key on-site representative of GagaMuller, the Office Administrator will help create a positive employee and visitor experience, maintain professional office standards and support the smooth running of daily operations.

Responsibilities

Scope & Delivery Management

Office Operations: Coordinate the day-to-day running of the Regina office, ensuring the working environment remains organised, professional and fully operational.
Front-of-House Management: Act as the primary on-site point of contact for employees, visitors and external service providers, providing a welcoming and professional first point of contact.
Office Supplies & Facilities: Monitor office supplies, equipment and consumables, ensuring essential resources are available and replenished as required.
Office Coordination: Coordinate routine office requirements, including deliveries, meeting room preparation, maintenance requests and general facilities support.
Employee Support: Provide day-to-day assistance to employees, responding to office-related queries and ensuring issues are directed to the appropriate person when necessary.

Stakeholder Coordination

Serve as the primary on-site contact for employees requiring administrative or office-related support.
Welcome visitors and coordinate access, meeting arrangements and general visitor requirements.
Liaise with building management, maintenance providers, suppliers and other external service providers to resolve office-related matters.
Coordinate with internal teams to ensure office requirements, supplies and operational needs are addressed promptly.
Support communication between the Regina office and wider GagaMuller teams to maintain alignment with company processes and standards

Risk & Compliance Management

Maintain an organised and professional office environment in line with company expectations and applicable workplace requirements.
Support the maintenance of office health and safety documentation, ensuring relevant records are organised and accessible.
Monitor office facilities and equipment, escalating maintenance, safety or security concerns to the appropriate stakeholders.
Support the secure handling, storage and distribution of company documentation and confidential information.
Assist with maintaining office procedures and ensuring relevant administrative processes are followed consistently.

Reporting & Documentation

Document Control: Maintain an organised system for storing, retrieving and managing company documentation, ensuring records are accurate, accessible and appropriately maintained.
Maintain electronic and physical filing systems, ensuring documents are stored in the correct locations and follow established naming and version-control conventions where applicable.
Assist with general administrative documentation, correspondence, records and office-related trackers.
Monitor office supplies, expenditure-related records and recurring operational requirements, escalating replenishment needs and issues as appropriate.
Maintain records relating to office maintenance, deliveries, suppliers and other routine administrative activities.

Collaboration & Integration

Work collaboratively with internal teams to support the effective operation of the Regina office.
Help maintain a positive office culture by ensuring employees have a reliable on-site point of contact for day-to-day requirements.
Support the implementation of company-wide administrative processes and office standards.
Identify opportunities to improve office organisation, document management and administrative workflows.
Provide general administrative support to the wider business as required, helping ensure local office operations align with GagaMuller's broader operational requirements.

Qualifications

A qualification in Business Administration, Office Administration or a related discipline would be advantageous.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel and Teams.
Strong organisational and administrative skills, with attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to maintain organised filing systems and manage documentation effectively.
A professional, approachable and service-oriented manner when dealing with employees, visitors and external stakeholders.

What Experience We Are Looking For

Previous experience in office administration, office coordination, reception or a similar administrative support role.
Experience managing front-of-house responsibilities and acting as a primary point of contact within an office environment.
Demonstrable experience maintaining documentation, filing systems and administrative records.
Experience coordinating office supplies, facilities requirements, deliveries and external service providers.
Strong organisational skills, with the ability to manage competing priorities and respond to day-to-day operational requirements.
A proactive approach to problem-solving, with the ability to identify issues and take ownership of practical solutions.

Benefits:

Comprehensive healthcare coverage.
Generous PTO offering
State-of-the-art technology and hardware.
Collaborative office environment that values teamwork and open communication.
Mentoring and professional development opportunities.
Group RRSP Contribution

Join GagaMuller and be part of a dynamic team that values your growth, well-being, and professional

development. Apply now and contribute to our exciting projects that drive digital innovation and

transformation.

Apply About employer

More about this job

Responsibilities

Coordinate the Regina office’s daily operations, including reception, visitor access, supplies, facilities, deliveries, employee support, and liaison with external service providers. Maintain organized document and filing systems, support health and safety and confidentiality practices, and help implement consistent administrative processes across the business.

Requirements

Previous experience in office administration, coordination, reception, or a similar support role is sought, including front-of-house duties, records management, and coordination of supplies, facilities, deliveries, and service providers. Candidates should have strong organizational, communication, and problem-solving skills, proficiency in Microsoft Office applications, and a professional, service-oriented approach; a related business or office administration qualification is advantageous.

Skills

Office Administration
Office Coordination
Front-Of-House Management
Document Control
Records Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Written Communication
Verbal Communication
Organization
Attention To Detail
Facilities Coordination
Stakeholder Coordination
Problem-Solving

Benefits

Comprehensive Healthcare Coverage
Generous Paid Time Off
State-Of-The-Art Technology And Hardware
Collaborative Office Environment
Mentoring And Professional Development Opportunities
Group RRSP Contribution

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Operations
Front-Of-House
Reception
Document Control
Filing Systems
Records Management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Facilities Support
Office Supplies
Deliveries
Visitor Coordination
Stakeholder Coordination
Health And Safety Documentation
Confidential Information
Administrative Processes
Construction
Cost Management
Digital Services
Data Centres

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