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Added 5 mins ago
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Associate Operations Representative - Currency Processing
RBC
Calgary, AB
- Part-time
Responds to client inquiries regarding bank products and services via phone or emaill; obtains and analyzes the validity of a customer's requests/complaints.
Added 19 mins ago
BW
Registered Nurse (RN), Families In Recovery Program (FIR) - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
A first in Canada: minimum Nurse‑to‑Patient Ratios (mNPRs) are being introduced in B.C.! The Provincial Health Services Authority (PHSA), alongside B.C.'s other regional health authorities,…
Added 19 mins ago
PH
Clinical Dietitian
Provincial Health Services Authority
Abbotsford, BC
- Part-time
…care too – offering health, wellness, development programs to support you – at work and at…
Added 19 mins ago
AA
Part Time Store Driver
Advance Auto Parts
Georgetown, ON
- $17.95 to $20.7 CAD / hour
- Part-time
Engage with walk-in customers to understand their needs and recommend appropriate parts or services
Added 19 mins ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 19 mins ago
Office Coordinator, Volunteer Resources
Nova Scotia Health and IWK Health
Halifax, NS
…Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for…
Added 19 mins ago
Environmental Services Worker - Environmental Services
Nova Scotia Health and IWK Health
Middleton, NS
Reporting to the Assistant Manager - Facility Support Services, the Environmental Service Worker maintains a clean, safe, and functional environment for patients, families, staff and…
Added 19 mins ago
Nurse Educator - The Learning Institute
Nova Scotia Health and IWK Health
Halifax, NS
…capacity through competency based educational strategies to support, develop and contribute to the translation of knowledge, skills and abilities while advancing practice. The Nurse…
Added 49 mins ago
PH
Director, Clinical Operations - BC Cancer Nanaimo
Provincial Health Services Authority
Nanaimo, BC
- Full-time
…Director(s), holding responsibility for clinical program and services through BC Cancer – Victoria. The Director provides leadership and direction for the overall management of the assigned…
Added 49 mins ago
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Dietitian, Complex Care - BC Children’s Hospital
Sanya’k̓ula
Vancouver, BC
- Full-time
…This temporary role is a unique and exciting opportunity to support the delivery of brand new services for this patient population, with the potential for permanent employment at BC…
Added 50 mins ago
ST
Inside Sales Representative (PLT)
Scotia Tirecraft
Mississauga, ON
- Full-time
Scotia Tire & Alignment Services Ltd., a proud member of the Tirecraft network, is seeking a motivated, sales-driven Inside Sales Representative – Passenger & Light Truck (PLT) to join our…
Added 1 hour ago
TI
Graphic arts sales representative
Turbo Images
Mississauga, ON
- $80,000 to $94,000 CAD / year
- Full-time
- Hybrid
Reach to clients after sale or signed contracts to provide ongoing support
Added 1 hour ago
TI
Graphic arts sales representative
Turbo Images
Boisbriand, QC
- $68,640 to $74,880 CAD / year
- Full-time
- Hybrid
Reach to clients after sale or signed contracts to provide ongoing support
Added 1 hour ago
FE
Outside sales representative
Franklin Empire Inc.
MB · Saint-Laurent, MB
- Full-time
Consult with clients after sale to provide ongoing support
Added 1 hour ago
FE
Inside sales representative
Franklin Empire Inc.
Trois-Rivières, QC
- Full-time
Greet customers and discuss type, quality and quantity of merchandise or services sought for purchase, rental or lease
Added 1 hour ago
SC
Customer service representative - financial services
Speedy Cash Canada
Prince George, BC
- Full-time
Added 1 hour ago
FE
Inside sales representative
Franklin Empire Inc.
Saint-Jérôme, QC · St-Jérôme, QC
- Full-time
Greet customers and discuss type, quality and quantity of merchandise or services sought for purchase, rental or lease
Added 1 hour ago
IH
Office Coordinator, Volunteer Resources
IWK Health
Halifax, NS
- Full-time
…Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for…
Added 1 hour ago
FE
Inside sales representative
Franklin Empire Inc.
MB · Saint-Laurent, MB
- Full-time
Greet customers and discuss type, quality and quantity of merchandise or services sought for purchase, rental or lease
Added 1 hour ago
FT - Maintenance and Administrative Coordinator - 150 Ontario Supportive Housing
Connective
Prince George, BC
Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all.
Added 2 hours ago
NB
Banking advisor
National Bank of Canada
Kamloops, BC
- Full-time
This role offers opportunities for development. By obtaining your mutual fund representative licence, if you don’t already have it, you’ll be able to progress in your role and expand your…
Added 2 hours ago
NB
Investment Development Specialist
National Bank of Canada
Markham, ON
- Full-time
As an Investment and Retirement Specialist at National Bank, you will support and guide clients in developing investment strategies tailored to their needs. Your determination, your strong…
Added 2 hours ago
NB
BANKING ADVISOR
National Bank of Canada
Montreal, QC
- Full-time
This role offers opportunities for development. By obtaining your mutual fund representative licence, if you don’t already have it, you’ll be able to progress in your role and expand your…
Added 3 hours ago
WC
Business Development Representative (2026-397-CP)
WoodGreen Community Services
Toronto, ON
- Contract
The Business Development Representative (BDR) is a critical frontline member of WoodGreen’s Corporate Engagement and Workforce Solutions Team. We are seeking candidates with experience in…
Added 3 hours ago
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Office Administrator
GagaMuller
Regina, SK
- Full-time
As a key on-site representative of GagaMuller, the Office Administrator will help create a positive employee and visitor experience, maintain professional office standards and support the…

GagaMuller

Office Administrator

Regina, SK, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Role:

Office Administrator

Employment Type:

Full-time

Location:

Regina, Canada

Company Overview:

GagaMuller is a Project Management Consultancy with specific divisions focused on providing Project Management, Cost Management, and Digital services to owner organisation within the construction industry.

With a proven track record working alongside global technology leaders and data centre developers, we combine local expertise with global standards to ensure projects are delivered on time, on budget, and to the highest quality.

At GagaMuller, we empower people and organisations to build with data.

Role Description:

We are looking for an Office Administrator to join GagaMuller. You will collaborate with experienced, diverse, and passionate teams, fostering a strong social dynamic and collective sense of achievement. This role offers you extensive industry exposure, helping you broaden your skills, open doors to new opportunities, and expand your perspective. We are committed to empowering you, providing real responsibility, and supporting your career growth through mentorship from industry leaders and the tools you need to succeed. You will also contribute to shaping our business strategy as we continue to grow. At GagaMuller, building lasting, trusted relationships with our teams and clients is at the core of what we do.

The Opportunity

GagaMuller is seeking an Office Administrator to support the day-to-day operation of its Regina office, acting as the primary on-site point of contact for employees, visitors and general office requirements.

This role will be central to maintaining an organised, professional and well-functioning office environment, ensuring employees have the resources and support they need to work effectively. The successful candidate will take ownership of front-of-house responsibilities, office coordination, document control and general administrative support.

As a key on-site representative of GagaMuller, the Office Administrator will help create a positive employee and visitor experience, maintain professional office standards and support the smooth running of daily operations.

Responsibilities

Scope & Delivery Management

Office Operations: Coordinate the day-to-day running of the Regina office, ensuring the working environment remains organised, professional and fully operational.
Front-of-House Management: Act as the primary on-site point of contact for employees, visitors and external service providers, providing a welcoming and professional first point of contact.
Office Supplies & Facilities: Monitor office supplies, equipment and consumables, ensuring essential resources are available and replenished as required.
Office Coordination: Coordinate routine office requirements, including deliveries, meeting room preparation, maintenance requests and general facilities support.
Employee Support: Provide day-to-day assistance to employees, responding to office-related queries and ensuring issues are directed to the appropriate person when necessary.

Stakeholder Coordination

Serve as the primary on-site contact for employees requiring administrative or office-related support.
Welcome visitors and coordinate access, meeting arrangements and general visitor requirements.
Liaise with building management, maintenance providers, suppliers and other external service providers to resolve office-related matters.
Coordinate with internal teams to ensure office requirements, supplies and operational needs are addressed promptly.
Support communication between the Regina office and wider GagaMuller teams to maintain alignment with company processes and standards

Risk & Compliance Management

Maintain an organised and professional office environment in line with company expectations and applicable workplace requirements.
Support the maintenance of office health and safety documentation, ensuring relevant records are organised and accessible.
Monitor office facilities and equipment, escalating maintenance, safety or security concerns to the appropriate stakeholders.
Support the secure handling, storage and distribution of company documentation and confidential information.
Assist with maintaining office procedures and ensuring relevant administrative processes are followed consistently.

Reporting & Documentation

Document Control: Maintain an organised system for storing, retrieving and managing company documentation, ensuring records are accurate, accessible and appropriately maintained.
Maintain electronic and physical filing systems, ensuring documents are stored in the correct locations and follow established naming and version-control conventions where applicable.
Assist with general administrative documentation, correspondence, records and office-related trackers.
Monitor office supplies, expenditure-related records and recurring operational requirements, escalating replenishment needs and issues as appropriate.
Maintain records relating to office maintenance, deliveries, suppliers and other routine administrative activities.

Collaboration & Integration

Work collaboratively with internal teams to support the effective operation of the Regina office.
Help maintain a positive office culture by ensuring employees have a reliable on-site point of contact for day-to-day requirements.
Support the implementation of company-wide administrative processes and office standards.
Identify opportunities to improve office organisation, document management and administrative workflows.
Provide general administrative support to the wider business as required, helping ensure local office operations align with GagaMuller's broader operational requirements.

Qualifications

A qualification in Business Administration, Office Administration or a related discipline would be advantageous.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel and Teams.
Strong organisational and administrative skills, with attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to maintain organised filing systems and manage documentation effectively.
A professional, approachable and service-oriented manner when dealing with employees, visitors and external stakeholders.

What Experience We Are Looking For

Previous experience in office administration, office coordination, reception or a similar administrative support role.
Experience managing front-of-house responsibilities and acting as a primary point of contact within an office environment.
Demonstrable experience maintaining documentation, filing systems and administrative records.
Experience coordinating office supplies, facilities requirements, deliveries and external service providers.
Strong organisational skills, with the ability to manage competing priorities and respond to day-to-day operational requirements.
A proactive approach to problem-solving, with the ability to identify issues and take ownership of practical solutions.

Benefits:

Comprehensive healthcare coverage.
Generous PTO offering
State-of-the-art technology and hardware.
Collaborative office environment that values teamwork and open communication.
Mentoring and professional development opportunities.
Group RRSP Contribution

Join GagaMuller and be part of a dynamic team that values your growth, well-being, and professional

development. Apply now and contribute to our exciting projects that drive digital innovation and

transformation.

Apply About employer

More about this job

Responsibilities

Coordinate the Regina office’s daily operations, including reception, visitor access, supplies, facilities, deliveries, employee support, and liaison with external service providers. Maintain organized document and filing systems, support health and safety and confidentiality practices, and help implement consistent administrative processes across the business.

Requirements

Previous experience in office administration, coordination, reception, or a similar support role is sought, including front-of-house duties, records management, and coordination of supplies, facilities, deliveries, and service providers. Candidates should have strong organizational, communication, and problem-solving skills, proficiency in Microsoft Office applications, and a professional, service-oriented approach; a related business or office administration qualification is advantageous.

Skills

Office Administration
Office Coordination
Front-Of-House Management
Document Control
Records Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Written Communication
Verbal Communication
Organization
Attention To Detail
Facilities Coordination
Stakeholder Coordination
Problem-Solving

Benefits

Comprehensive Healthcare Coverage
Generous Paid Time Off
State-Of-The-Art Technology And Hardware
Collaborative Office Environment
Mentoring And Professional Development Opportunities
Group RRSP Contribution

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Office Operations
Front-Of-House
Reception
Document Control
Filing Systems
Records Management
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Facilities Support
Office Supplies
Deliveries
Visitor Coordination
Stakeholder Coordination
Health And Safety Documentation
Confidential Information
Administrative Processes
Construction
Cost Management
Digital Services
Data Centres

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