Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 26, 2026

Hiring at a glance

View jobs

Open jobs: 7,493
Employers: 3,516

Advertised starting pay

Average starting payCAD / hour: $31.14Across 940 listings
Average starting payCAD / year: $71,665Across 563 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,944Across 18 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%62 listings
Hybrid: 13%991 listings
On-site: 85%6,391 listings

Not specified: 1% (49 listings)

Employers hiring include Canada Post - Postes Canada (366), HealthCareersInSask.ca (134), Chartwell (63).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 12 days ago
W
Human Resources Administrator
Wasauksing
Parry Sound, ON
- Full-time
…Wasauksing First Nation. This includes hires, job changes, benefit administration, retirements/resignations, etc., as well as ensuring the integrity of the processes and data within the HR…
Added 12 days ago
SG
Purchaser - MH
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 12 days ago
B
Executive Assistant
Bombardier
Dorval, QC
- Full-time
Added 12 days ago
AC
Administrative Assistant
Air Canada
Dorval, QC
- Full-time
Added 12 days ago
DG
Administrative Assistant [Receptionist]
Doane Grant Thornton LLP
Thunder Bay, ON
- Full-time
Added 12 days ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
Added 12 days ago
AC
Spécialiste Approvisionnement | Procurement Specialist
Aston Carter
Quebec, QC
- Full-time
Added 12 days ago
FC
Operations Supervisor
FedEx Canada
Thunder Bay, ON
- Full-time
Added 12 days ago
FC
Operations Supervisor
FedEx Canada
Ottawa, ON
- Part-time
Added 12 days ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
Added 12 days ago
LT
office reception clerk
Liberty Tax
Sudbury, ON · Chelmsford, ON
- Full-time
Added 12 days ago
AC
Adjointe Administrative | Administrative Assistant
Aston Carter
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Contract
Added 12 days ago
HM
regulatory compliance officer
Hercules Moving Company INC
Toronto, ON · North York, ON
- Full-time
Added 12 days ago
FC
procurement officer
Five Continents International Ltd.
Oakville, ON
- Full-time
Added 12 days ago
HM
operations officer - administration
Hercules Moving Company INC
Toronto, ON · North York, ON
- Full-time
Added 12 days ago
E
administrative assistant
eDecree
Toronto, ON · North York, ON
- Full-time
Added 12 days ago
MG
Administrative Assistant - The Pavilion Apts.
Monroe Group Ltd.
Pavilion 1, BC
- Full-time
Added 12 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Abbotsford, BC
- Full-time
Added 12 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 12 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Abbotsford, BC
- Full-time
Added 12 days ago
1
Office Manager - Wharncliffe Family Dental
123Dentist
London, ON
- $60,000 to $70,000 CAD / year
- Full-time
The team at Wharncliffe Family Dental located in London, ON are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 12 days ago
CH
Unit Clerk
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Added 12 days ago
CH
Unit Clerk Maternal Newborn
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Added 12 days ago
BU
Executive assistant
Brandon University
Brandon, MB
- Full-time
Added 12 days ago
PO
Administrative Assistant (WSGV)
Peace Over Violence
MB · Back, MB
- Internship

Gaia

Receptionist & Administrative Assistant

Vaughan, ON, Canada

$19 USD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $19 USD / hour
Job type: Full-time
Apply by: Apr 12, 2027
Posting language: English
Posted: Oct 14, 2026

Original job description

Job Responsibilities

1. Reception & Telephone Duties

Serve as the primary point of contact for incoming telephone calls.
Answer, screen, and direct calls to the appropriate department or staff member.
Receive and assist visitors, drivers, customers, and suppliers in a professional and courteous manner.
Handle general inquiries and provide information as required.
Maintain a professional and organized reception area.

2. Loblaws Invoice & POD Management

Match Loblaws invoices with corresponding packing slips and ensure all documentation is accurate.
Verify Proof of Delivery (POD) against invoices and packing slips.
Maintain and update the POD status spreadsheet for each delivery.
Review both new and outstanding PODs received from stores and update their status accordingly.
Monitor outstanding PODs to ensure all required documentation is received for payment processing.
Prepare and regularly email outstanding POD lists to the Loblaws team to request missing documentation and provide progress updates.
Maintain organized records of invoices, packing slips, and POD documentation.

3. Loblaws / Shipper Invoicing

Prepare invoices based on information provided on packing slips.
Review invoice information for accuracy before processing.
Maintain proper supporting documentation for invoicing and record-keeping.

4. Driver Logs & Daily Run Records

Review driver logs from the previous day to ensure delivery receipts have been returned.
Check driver logs for completeness and accuracy and update missing information when required.
Record driver and truck information in the appropriate fuel and toll summary spreadsheet.
Scan and electronically file completed driver logs in the Daily Run Log under the appropriate month.
Maintain organized and accurate driver documentation for record-keeping purposes.

5. Driver Expense Processing

Collect and organize driver expense envelopes and supporting documentation.
Sort expense documents and prepare copies for the appropriate personnel and expense records.
Calculate total driver expenses and prepare the Driver Expense Report.
Enter and post driver expenses in Sage.
Print the posted Sage batch and attach it to the supporting expense documentation.
Maintain organized records of driver expenses and supporting documents.

6. Cheque & Payment Records

Record cheque details accurately in the appropriate spreadsheet.
Maintain organized records of cheques received and related documentation.
Assist with payment-related administrative duties as required.

7. General Administrative Duties

Maintain office supplies and arrange for the purchase of stationery and other office materials.
File, scan, copy, and organize administrative and accounting documentation.
Assist with general office administration and record-keeping.
Provide administrative support to the Controller, management, and other departments as required.
Perform other duties and special assignments as directed by the Controller or management.

Work Location: In person

Apply About employer

More about this job

Responsibilities

Manage reception, telephone calls, and visitor inquiries while providing administrative support to the Controller, management, and other departments. Handle Loblaws invoices and delivery documentation, driver logs and expenses, cheque records, and general office filing and supplies.

Requirements

The posting does not specify formal education, prior experience, or other required qualifications. The duties call for accurate record-keeping, document organization, professional communication, and familiarity with administrative and accounting processes, including Sage.

Skills

Telephone Reception
Visitor Assistance
Invoice Processing
Proof Of Delivery Verification
Document Management
Spreadsheet Maintenance
Driver Log Review
Expense Processing
Sage
Cheque Record-Keeping
Filing And Scanning
Office Administration
Attention To Detail
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Reception
Telephone Calls
Visitor Assistance
Loblaws
Invoices
Packing Slips
Proof Of Delivery
POD Tracking
Spreadsheets
Shipper Invoicing
Driver Logs
Daily Run Logs
Fuel And Toll Records
Driver Expenses
Driver Expense Reports
Sage
Cheque Records
Payment Administration
Filing
Scanning
Office Supplies
Record-Keeping
Accounting Documentation

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