Administrative assistant jobs in Canada (2,333 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 9, 2026

Hiring at a glance

View jobs

Open jobs: 2,333
Employers: 1,165

Advertised starting pay

Average starting payCAD / hour: $26.91Across 345 listings
Average starting payCAD / year: $53,227Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%300 listings
On-site: 86%2,018 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (61), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 24 days ago
A
Administrative Assistant - Junior
Akkodis
AB · Edmonton, AB
- Contract
Added 24 days ago
Administrative Assistant
Covenant Care + Covenant Living
Calgary, AB
Dulcina Hospice - Administrative Assistant Permanent Full Time 1.0 FTE Day 0800 - 1615
Added 24 days ago
RH
Administrative Assistant
Robert Half
Montreal, QC
- $55,000 to $65,000 CAD / year
- Full-time
$65k Administrative Assistant - Confectionary - LaSalle (100% Onsite)
Added 24 days ago
SG
Human Resources Administrator
Steelcon Group of Companies
Vaughan, ON
- Full-time
We are looking for an experienced administrative professional to support the Human Resources department by managing records, coordinating activities, maintaining data, and ensuring…
Added 24 days ago
SR
Administrative Assistant
STRIVE Recruitment Inc.
Milton, ON
- $20 to $25 CAD / hour
- Full-time
We are currently working with an established organization looking for an organized and detail-oriented Admin Assistant to support its finance and administration teams
Added 24 days ago
Project Administrative Assistant
Pomerleau
Montreal, QC
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks.…
Added 24 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Surrey, BC
- Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multi
Added 24 days ago
NH
ADMINISTRATIVE ASSISTANT
Northern Health - BC
Prince George, BC
- Full-time
Northern Health is looking for an experienced, highly efficient, and self-directed Administrative Assistant.
Added 24 days ago
RD
Administrative Assistant
RBC Dominion Securities
Cranbrook, BC
- Full-time
Added 24 days ago
RD
Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary, AB is looking for an Administrative Assistant to provide administrative support to a dynamic Advisory Team.
Added 24 days ago
H
Admin Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 24 days ago
DG
Administrative Assistant
Doane Grant Thornton
Courtenay, BC
- Full-time
Added 24 days ago
CG
Administrative Assistant, Wealth Management
Canaccord Genuity Group Inc.
Calgary, AB
- Full-time
Added 24 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Provides a wide range of administrative
Added 24 days ago
US
Administrative Assistant
Universite Saint-Paul
Ottawa, ON
- Contract
Added 24 days ago
ScotiaMcLeod Administrative Support Assistant
Scotiabank
Montreal, QC
Added 24 days ago
Administrative Assistant ( Pharmacy)
Winnipeg Regional Health Authority
Winnipeg, MB
Added 24 days ago
VC
Analyst/Administrative Assistant
Vancouver Coastal Health
Vancouver, BC
- $29.31 to $38.47 CAD / hour
- Full-time
Come work as an Analyst/Administrative Assistant with Vancouver Coastal Health (VCH)!
Added 24 days ago
J
Administrative assistant
JobsMedia.io
Levis, QC
- Full-time
Added 24 days ago
K
Partner Administrative Assistant, Risk Services
KPMG
ON · Toronto, Ontario
- Full-time
Added 24 days ago
I
Office Administrative Assistant
IICRC
Langford, BC
- Full-time
We’re Hiring – Office Administrative Assistant
Added 24 days ago
B
Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months
BMO
Waterloo, ON · MARS
- Full-time
Added 24 days ago
Administrative Assistant - Dean's Office
University of Guelph
Guelph, ON
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural
Added 24 days ago
SV
Administrative Assistant - Part Time
Schlegel Villages
Waterloo, ON
- Part-time
The Village at University Gates has an exciting opportunity for an Administrative Assistant to join their team.
Added 24 days ago
SV
Administrative Assistant
Schlegel Villages
Whitby, ON
- Part-time
The Village of Taunton Mills has an exciting opportunity for a Part Time Administrative Assistant to join their team. Working 30 hours bi-weekly plus additional hours if needed.

Gaia

Receptionist & Administrative Assistant

Vaughan, ON, Canada

$19 CAD / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $19 CAD / hour
Job type: Full-time
Apply by: Apr 12, 2027
Posting language: English
Posted: Oct 14, 2026

Original job description

Job Responsibilities

1. Reception & Telephone Duties

Serve as the primary point of contact for incoming telephone calls.
Answer, screen, and direct calls to the appropriate department or staff member.
Receive and assist visitors, drivers, customers, and suppliers in a professional and courteous manner.
Handle general inquiries and provide information as required.
Maintain a professional and organized reception area.

2. Loblaws Invoice & POD Management

Match Loblaws invoices with corresponding packing slips and ensure all documentation is accurate.
Verify Proof of Delivery (POD) against invoices and packing slips.
Maintain and update the POD status spreadsheet for each delivery.
Review both new and outstanding PODs received from stores and update their status accordingly.
Monitor outstanding PODs to ensure all required documentation is received for payment processing.
Prepare and regularly email outstanding POD lists to the Loblaws team to request missing documentation and provide progress updates.
Maintain organized records of invoices, packing slips, and POD documentation.

3. Loblaws / Shipper Invoicing

Prepare invoices based on information provided on packing slips.
Review invoice information for accuracy before processing.
Maintain proper supporting documentation for invoicing and record-keeping.

4. Driver Logs & Daily Run Records

Review driver logs from the previous day to ensure delivery receipts have been returned.
Check driver logs for completeness and accuracy and update missing information when required.
Record driver and truck information in the appropriate fuel and toll summary spreadsheet.
Scan and electronically file completed driver logs in the Daily Run Log under the appropriate month.
Maintain organized and accurate driver documentation for record-keeping purposes.

5. Driver Expense Processing

Collect and organize driver expense envelopes and supporting documentation.
Sort expense documents and prepare copies for the appropriate personnel and expense records.
Calculate total driver expenses and prepare the Driver Expense Report.
Enter and post driver expenses in Sage.
Print the posted Sage batch and attach it to the supporting expense documentation.
Maintain organized records of driver expenses and supporting documents.

6. Cheque & Payment Records

Record cheque details accurately in the appropriate spreadsheet.
Maintain organized records of cheques received and related documentation.
Assist with payment-related administrative duties as required.

7. General Administrative Duties

Maintain office supplies and arrange for the purchase of stationery and other office materials.
File, scan, copy, and organize administrative and accounting documentation.
Assist with general office administration and record-keeping.
Provide administrative support to the Controller, management, and other departments as required.
Perform other duties and special assignments as directed by the Controller or management.

Work Location: In person

Apply About employer

More about this job

Responsibilities

Manage reception, telephone calls, and visitor inquiries while providing administrative support to the Controller, management, and other departments. Handle Loblaws invoices and delivery documentation, driver logs and expenses, cheque records, and general office filing and supplies.

Requirements

The posting does not specify formal education, prior experience, or other required qualifications. The duties call for accurate record-keeping, document organization, professional communication, and familiarity with administrative and accounting processes, including Sage.

Skills

Telephone Reception
Visitor Assistance
Invoice Processing
Proof Of Delivery Verification
Document Management
Spreadsheet Maintenance
Driver Log Review
Expense Processing
Sage
Cheque Record-Keeping
Filing And Scanning
Office Administration
Attention To Detail
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Reception
Telephone Calls
Visitor Assistance
Loblaws
Invoices
Packing Slips
Proof Of Delivery
POD Tracking
Spreadsheets
Shipper Invoicing
Driver Logs
Daily Run Logs
Fuel And Toll Records
Driver Expenses
Driver Expense Reports
Sage
Cheque Records
Payment Administration
Filing
Scanning
Office Supplies
Record-Keeping
Accounting Documentation

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