Administrative assistant jobs in Canada

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Added 27 days ago
SD
26/27-105E - Relief Administrative Assistant 4 - 35 hrs/wk (WLM)
School District No. 91 Nechako Lakes
Vanderhoof, BC
- Internship
7 hours per day, 5 days per week
Added 27 days ago
KD
1.0 Elementary Administrative Assistant (10mth Yearly Position)
Keewatin-Patricia District School Board
Dryden, ON
- Full-time
Position: Elementary Administrative Assistant (10 Month Yearly Position)
Added 27 days ago
A
Amdocs - Administrative Assistant
Amdocs
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Executive Assistant is a trusted partner to senior leadership, providing high-level administrative and operational support to ensure effective execution of business priorities. The role…
Added 27 days ago
DD
ADMINISTRATIVE ASSISTANT - FAMILY OF SCHOOLS (INDIGENOUS EDUCATION & LAND BASED LEARNING)
Durham District School Board
Whitby, ON
- Internship
Provides administrative, clerical, and logistical support to the Superintendent of Education to ensure efficient departmental operations. Coordinates special assignments and provides…
Added 27 days ago
GI
Human Resources Administrator
GDI Integrated Facility Services
Mississauga, ON
- Full-time
Added 27 days ago
PL
School Secretary - Casual
Prairie Land School Division 25
Calgary, AB
- Temporary
We are currently looking for professional, skilled, and dependable Casual School Secretaries to support the day-to-day administrative and secretarial operations at Al Amal Academy in…
Added 27 days ago
SS
Administrative Assistant On-Call
Sooke School District 62
Victoria, BC
- Internship
Applicants must have Occupational First Aid Level I or be willing to take it
Added 27 days ago
GA
Human Resources Administrator
GDI Ainsworth
Mississauga, ON
- $40,000 to $50,000 CAD / year
- Full-time
Added 27 days ago
SR
Administrative Assistant
Swim Recruiting
AB · Edmonton, AB
- Contract
Fully onsite in Edmonton, five days per week
Added 27 days ago
GI
Human Resources Administrator
GDI Integrated Facility Services
Mississauga, ON
- Full-time
Added 27 days ago
RS
Administrative Assistant – Junior
Radiant Systems Solutions, Inc
AB · Edmonton, AB
- $25 to $27 CAD / hour
- Contract
Work Arrangement: Onsite, 5 days per week · Work onsite in Edmonton, Alberta, five days per week
Added 27 days ago
C
Administrative Assistant
CIBC
Saskatoon, SK
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 27 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Part-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 27 days ago
T&
administrative assistant
Trehan & Company
Edmonton, AB
- Full-time
Added 27 days ago
L
Administrative Assistant - Operations and Construction/Adjoint(e) administratif(ve) – Opérations et construction
Leyad
Montreal, QC
- Full-time
We are seeking a highly organized and proactive Administrative Assistant – Operations & Construction to provide administrative support to our Operations and Construction teams. In this…
Added 27 days ago
MT
Administrative Assistant
MSR Technology Group
AB · Alberta, Canada
- Contract
Added 27 days ago
UH
Administrative Assistant I
University Health Network
Toronto, ON
- Part-time
The Administrative Assistant I is expected to exercise sound judgment, initiative, and a degree of independence in the performance of administrative and secretarial duties. The incumbent is…
Added 27 days ago
C
Human Resources Administrator
CarltonOne
Markham, ON
- Full-time
Perform other People and Culture or administrative duties as assigned
Added 27 days ago
CM
Administrative Assistant ( Pharmacy)
CancerCare Manitoba
Winnipeg, MB
- Full-time
Must have satisfactory employment record
Added 27 days ago
HH
Administrative Assistant ELC I - DO NOT APPLY TO THIS JOB
Hopes Home Inc
Regina, SK
- Full-time
Must have a valid driver's license
Added 27 days ago
NC
Administrative Assistant
Numis CPAs Inc.
AB · Alberta, Canada
- Full-time
Must have a valid driver’s license and access to a personal vehicle for job-related errands as needed
Added 27 days ago
TP
Administrative Assistant
TDS Personnel
Toronto, ON
- Full-time
Our client, a non-profit professional services association requires an Administrative Assistant to join their team. As Administrative Assistant, Conferences, you will support a team of…
Added 27 days ago
D
Administrative Assistant
Dexian
Toronto, ON · Greater Toronto Area, Canada
- $25 to $27 CAD / hour
- Contract
MUST HAVE SKILLS
Added 27 days ago
S
Administrative Assistant
StafinGo
Edmonton, AB
- Contract
Stafingo is Hiring: Junior Administrative Assistant in Edmonton, Alberta, Fully Onsite
Added 27 days ago
VT
Junior Administrative Assistant
Veridian Tech Solutions, Inc.
AB · Edmonton, AB
- Contract
Prepare correspondence, reports, memos, and other administrative documents.

Gaia

Receptionist & Administrative Assistant

Vaughan, ON, Canada

$19 CAD / hour · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $19 CAD / hour
Job type: Full-time
Apply by: Apr 12, 2027
Posting language: English
Posted: Oct 14, 2026

Original job description

Job Responsibilities

1. Reception & Telephone Duties

Serve as the primary point of contact for incoming telephone calls.
Answer, screen, and direct calls to the appropriate department or staff member.
Receive and assist visitors, drivers, customers, and suppliers in a professional and courteous manner.
Handle general inquiries and provide information as required.
Maintain a professional and organized reception area.

2. Loblaws Invoice & POD Management

Match Loblaws invoices with corresponding packing slips and ensure all documentation is accurate.
Verify Proof of Delivery (POD) against invoices and packing slips.
Maintain and update the POD status spreadsheet for each delivery.
Review both new and outstanding PODs received from stores and update their status accordingly.
Monitor outstanding PODs to ensure all required documentation is received for payment processing.
Prepare and regularly email outstanding POD lists to the Loblaws team to request missing documentation and provide progress updates.
Maintain organized records of invoices, packing slips, and POD documentation.

3. Loblaws / Shipper Invoicing

Prepare invoices based on information provided on packing slips.
Review invoice information for accuracy before processing.
Maintain proper supporting documentation for invoicing and record-keeping.

4. Driver Logs & Daily Run Records

Review driver logs from the previous day to ensure delivery receipts have been returned.
Check driver logs for completeness and accuracy and update missing information when required.
Record driver and truck information in the appropriate fuel and toll summary spreadsheet.
Scan and electronically file completed driver logs in the Daily Run Log under the appropriate month.
Maintain organized and accurate driver documentation for record-keeping purposes.

5. Driver Expense Processing

Collect and organize driver expense envelopes and supporting documentation.
Sort expense documents and prepare copies for the appropriate personnel and expense records.
Calculate total driver expenses and prepare the Driver Expense Report.
Enter and post driver expenses in Sage.
Print the posted Sage batch and attach it to the supporting expense documentation.
Maintain organized records of driver expenses and supporting documents.

6. Cheque & Payment Records

Record cheque details accurately in the appropriate spreadsheet.
Maintain organized records of cheques received and related documentation.
Assist with payment-related administrative duties as required.

7. General Administrative Duties

Maintain office supplies and arrange for the purchase of stationery and other office materials.
File, scan, copy, and organize administrative and accounting documentation.
Assist with general office administration and record-keeping.
Provide administrative support to the Controller, management, and other departments as required.
Perform other duties and special assignments as directed by the Controller or management.

Work Location: In person

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage reception, telephone calls, and visitor inquiries while providing administrative support to the Controller, management, and other departments. Handle Loblaws invoices and delivery documentation, driver logs and expenses, cheque records, and general office filing and supplies.

Requirements

The posting does not specify formal education, prior experience, or other required qualifications. The duties call for accurate record-keeping, document organization, professional communication, and familiarity with administrative and accounting processes, including Sage.

Skills

Telephone Reception
Visitor Assistance
Invoice Processing
Proof Of Delivery Verification
Document Management
Spreadsheet Maintenance
Driver Log Review
Expense Processing
Sage
Cheque Record-Keeping
Filing And Scanning
Office Administration
Attention To Detail
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Reception
Telephone Calls
Visitor Assistance
Loblaws
Invoices
Packing Slips
Proof Of Delivery
POD Tracking
Spreadsheets
Shipper Invoicing
Driver Logs
Daily Run Logs
Fuel And Toll Records
Driver Expenses
Driver Expense Reports
Sage
Cheque Records
Payment Administration
Filing
Scanning
Office Supplies
Record-Keeping
Accounting Documentation

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Administrative assistant jobs in Canada

26/27-105E - Relief Administrative Assistant 4 - 35 hrs/wk (WLM)

1.0 Elementary Administrative Assistant (10mth Yearly Position)

Amdocs - Administrative Assistant

ADMINISTRATIVE ASSISTANT - FAMILY OF SCHOOLS (INDIGENOUS EDUCATION & LAND BASED LEARNING)

Human Resources Administrator

School Secretary - Casual

Administrative Assistant On-Call

Human Resources Administrator

Administrative Assistant

Human Resources Administrator

Administrative Assistant – Junior

Administrative Assistant

Office Administrative Assistant

administrative assistant

Administrative Assistant - Operations and Construction/Adjoint(e) administratif(ve) – Opérations et construction

Administrative Assistant

Administrative Assistant I

Human Resources Administrator

Administrative Assistant ( Pharmacy)

Administrative Assistant ELC I - DO NOT APPLY TO THIS JOB

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Junior Administrative Assistant

Contact us

Advertised starting pay

Where work happens

Work requirements

Administrative assistant jobs in Canada