Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 8 mins ago
CC
Executive assistant
Crackpot Café
Québec, QC
- From $36 CAD / hour
- Full-time
- On-site
Added 11 mins ago
D
Administrative assistant
Dexterra
Yellowknife, NT
- From $36 CAD / hour
- Full-time
- On-site
Oversee the analysis of employee data and information
Added 12 mins ago
B
Administrative assistant
Bodycad
Québec, QC
- From $25 CAD / hour
- Full-time
- On-site
Added 14 mins ago
PL
Executive assistant
Petite Luminaries Childcare
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 14 mins ago
AS
Executive assistant
allo simonne
Montréal, QC
- From $28 CAD / hour
- Full-time
- On-site
Added 22 mins ago
OH
Case Management Assistant
Olathe Health
Pavilion 1, BC
- Full-time
The Case Management Assistant works under the direction of the Social Work Manager in Case Management, the Case Management Assistant (CMA) has responsibility to provide care/service safely…
Added 22 mins ago
F
Executive Assistant/ Inside -Outside Sales Rep
FASTSIGNS®
Langley (District), BC · Langley, BC
- Full-time
Role Description This is a full-time, on-site Executive Assistant/Inside-Outside Sales Representative role based in Langley, BC. The role includes providing executive administrative support…
Added 22 mins ago
OI
IS Business Analyst – City of Vernon
Okanagan Indian Band
Vernon, BC
- Full-time
Interior Health – Administrative Assistant, Indigenous Partnerships
Added 29 mins ago
SI
Administrative assistant
Spinnaker Industries Inc
Newmarket, ON
- From $76,960 CAD / year
- Full-time
- On-site
Compile data, statistics and other information
Added 34 mins ago
MI
Office assistant
Maplestar Immigration & Consultancy Services Ltd.
Surrey, BC
- From $20 CAD / hour
- Full-time
- On-site
Compile data, statistics and other information
Added 36 mins ago
TM
Administrative assistant
The Makktax Group
Surrey, BC
- $22 to $25 CAD / hour
- Full-time
- Part-time
- On-site
Added 53 mins ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 53 mins ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 53 mins ago
FH
Rehabilitation Assistant – Nursing, OT, PT, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $32.84 CAD / hour
- Temporary
In accordance with the Mission and Values of Fraser Health, the Rehabilitation Assistant works under the direction of a professional nurse (Registered Nurse (RN), Registered Psychiatric…
Added 1 hour ago
EY
Administrative assistant
EPR Yellowknife Accounting Professional Corporation
Yellowknife, NT
- From $36 CAD / hour
- Full-time
- On-site
Compile data, statistics and other information
Added 1 hour ago
UP
Office administrative assistant
Unity Pacific Immigration and Visa Services Inc.
Sooke, BC
- From $25 CAD / hour
- Full-time
- On-site
Oversee the analysis of employee data and information
Added 1 hour ago
SC
Pharmacy Assistant - PT
Safeway Canada
Grande Prairie, AB
- Full-time
Preferred: Pharmacy Assistant Diploma from a recognized post-secondary institute
Added 1 hour ago
SC
Pharmacy Assistant - PT
Safeway Canada
AB · Edmonton, AB
- Full-time
Preferred: Pharmacy Assistant Diploma from a recognized post-secondary institute
Added 1 hour ago
SW
Office assistant
Shediac Wonderland
Shediac, NB
- $18 to $23 CAD / hour
- Full-time
- On-site
Added 2 hours ago
CP
Administrative assistant
Concord Premium Meats
Saint-Eustache, QC
- From $26.42 CAD / hour
- Full-time
- On-site
Added 2 hours ago
LM
Executive assistant
La Maison Jean Lapointe
Montréal, QC
- From $34.62 CAD / hour
- Full-time
- On-site
Added 2 hours ago
P
Executive assistant
Pomerleau
Montréal, QC
- $60,000 to $65,000 CAD / year
- Full-time
- On-site
Added 2 hours ago
UO
CUPE - Winter 2027 - TA - GEO4301/GEO5191
University of Ottawa
Ottawa, ON · Marion Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 2 hours ago
NS
Assistant Manager - 6.4 CCU / 6.1 IMCU
Nova Scotia Health Authority
Halifax, NS
- Full-time
The Assistant Manager will assist in the management and monitoring of new and existing clinical projects, review with the HSM data and reports pertaining to all CCU/IMCU operations and…
Added 2 hours ago
BS
Office Assistant
BRUSSELL SERVICES LLC
NB · Chiasson Office, NB
- Full-time
Resolves administrative problems as instructed, coordinates preparation of reports, collects data, and identifying solutions as requested.

Gainrep

Administrative & Payroll Assistant

Toronto, ON, Canada

This position offers a salary range of $58,000–$63,000 annually. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: This position offers a salary range of $58,000–$63,000 annually.
Job type: Full-time
Apply by: Nov 8, 2026
Positions available: 1
Posting language: English
Posted: Oct 9, 2026

Original job description

Administrative and Payroll Assistant – Job DescriptionAbout UsSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.We have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.About The RoleThis is a one-year maternity leave contract role.We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for someone beginning their administrative career and looking to gain experience in invoicing support, financial administration, and general office tasks. The successful candidate will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable functions.Office Location & Hybrid Model

Our office is in downtown Toronto, a 5-minute walk from Union Station.
We embrace a flexible hybrid work model that offers flexibility between working remotely or in the office.
This role requires in office presence 2-3x per month.What You’ll DoAccounts Receivable
Assist with preparing and issuing client invoices, ensuring accuracy and timely delivery.
Perform basic calculations to determine fees, and adjustments.
Prepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).
Post daily payments to maintain accurate, up to date accounts receivable records.
Complete periodic cheque deposits in accordance with internal control procedures.
Monitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.
Track outstanding payments and escalate issues when required.
Reconcile invoices by verifying amounts, identifying discrepancies, and ensuring alignment with supporting documentation and fee schedules.
Manage and update fee schedules by regularly reviewing, standardizing, and maintaining service fee structures to ensure accurate and consistent billing.Accounts Payable & Month-End Support
Support the accounting team during month-end close, including invoice matching, documentation review, and validation of accounts payable entries.
Process vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.
Maintain organized and up-to-date financial records to support reporting, audits, and compliance requirements.Payroll Support
Support accurate and timely payroll processing.
Maintain payroll records and employee updates.
Respond to payroll inquiries and assist with reconciliations.General Administrative Duties
Maintain accurate records, spreadsheets, and administrative logs.
Support various office and accounting tasks as required.
Assist with other clerical duties to support day-to-day office operations.What You’ll Bring
Completed post-secondary education in business administration / accounting / finance OR a related field OR transferable work experience.
Proficiency in Microsoft Office Suite (especially Excel and Outlook).
Experience with QuickBooks is a strong asset.
Payroll experience is an advantage.
Strong attention to detail and high level of accuracy.
Effectively managed multiple priorities and shifting demands in a fast-paced environment.
Demonstrates urgency and responsiveness in meeting tight deadlines.
Eagerness to learn and take on new administrative responsibilities.You Should Embody:
Integrity: Demonstrates sound judgment, transparency, and ethical decision-making in all interactions.
Leadership: Takes initiative and drives outcomes with accountability and ownership.
Focus: Prioritize effectively, manage time well, and consistently deliver on key objectives.
Passion: Bring energy and commitment to their work, with a strong drive for excellence and continuous improvement.
Teamwork: Collaborate openly and contributes to a respectful and high-performing team environment.What We Offer
This position offers a salary range of $58,000–$63,000 annually. An award-winning open door culture with a collaborative & inclusive team
Committed to flexible work arrangements, with heavily weighted remote work
Comprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts
RRSP Matching that increases with tenure
Parental Leave top up program
Team connection through quarterly team lunches, bi-annual company wide events, sport and charity initiatives
Support for professional learning and development
Milestone recognition programApplication Information
Number of positions: 1
This is new headcount, and we are actively recruiting for it.
Anticipated start date: ASAP
We use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward.
Hire contingent on successful completion of a background check (employer paid).Please submit your resume via our careers portal: https://sgggfsi.com/careers/IDEA & Accommodations (AODA)SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.Recruitment Process
HR Screening: Virtual screening interview with our HR team.
Manager Interview: Role specific interview held either virtually or in person.
Decision: Decision communicated and updates provided at each stage.

Apply About employer

More about this job

Responsibilities

Prepare and process client invoices, calculate fees, post payments, monitor outstanding balances, and support accounts receivable and accounts payable activities. Assist with payroll processing, month-end close, financial recordkeeping, and general office administration.

Requirements

Candidates should have post-secondary education in business administration, accounting, finance, or a related field, or transferable work experience. Microsoft Office proficiency, accuracy, organization, responsiveness, and the ability to manage competing priorities are expected; QuickBooks and payroll experience are assets.

Skills

Accounts Receivable
Accounts Payable
Payroll Processing
Invoice Preparation
Fee Calculations
Data Entry
QuickBooks
Microsoft Excel
Microsoft Outlook
Financial Recordkeeping
Reconciliation
Attention to Detail
Time Management
Prioritization
Communication
Teamwork

Benefits

Medical, Dental, and Vision Coverage
Lifestyle and Health Spending Accounts
RRSP Matching
Parental Leave Top-Up
Professional Learning and Development
Milestone Recognition Program
Flexible Work Arrangements
Team Events and Activities

Visa sponsorship

Not detected in the job text

Keywords

Fund Administration
Accounts Receivable
Accounts Payable
Payroll
Client Invoicing
Fee Calculations
QuickBooks
Microsoft Office
Microsoft Excel
Microsoft Outlook
Data Entry
Payment Processing
Cheque Deposits
Invoice Reconciliation
Fee Schedules
Month-End Close
Online Banking
Financial Records
Audit Support
Internal Controls
Administrative Support
Office Management
Alternative Funds
Diamond Fund Administration Software

Report this job